Speaking to Council

Cenotaph

Helping make decisions

As part of our commitment to open and accessible government, Council encourages public participation in the decision making process.

Speaking at Council meetings

Requests to be a Delegation  

  1. Starting January 2021, Council meetings will be held electronically.
  2. Each delegation is permitted to speak for 5 minutes.
  3. Meetings of Council are live streamed and the video file is archived to enable you to watch the proceedings post-meeting.
  4. Delegation requests must be received by 11:00 AM on the day of the meeting.

Requests to speak can be made by submitting the Delegation Request Form. The day of the meeting we will contact you to confirm your registration and provide your speaking order. 

The phone number you provide to us must be the number we call when it is your turn to speak. During the meeting if you do not answer the phone when we call, we will try once more and if we are unable to reach you, you will miss your opportunity to speak.

If you have any questions, please contact the Clerk's Office at 705-742-7777 ext. 1820.

Request to speak at a Council meeting

Other ways to contact Council

A delegation is not the only way to reach Council members and let them know how you feel about an issue. You can telephone or email your interests or concerns directly to Council. This method allows much more detailed information to be provided for reference. You are also welcome to provide written comments to the Clerk's Office or the Mayor's office and we will ensure your comments are forwarded to Council members.

 Tips for speaking at a Council meeting
  • Introduce yourself when you are called upon – provide your name and address
  • Highlight your key points
  • Remember the time limit
  • Address Council through the Mayor or Chair of the meeting

Public Participation - Procedure By-law 21-104

The following is a summary of changes in the City's Procedure By-law intended to better organize public delegations at meetings, improve meeting efficiency, offer modern tools for the public to provide comment and information to Council, and bring consistency with electronic meeting processes:

  • No unregistered delegations
  • Require the completion of an application form to appear as a delegation
  • Delegation can address only one item on the agenda
  • Organize delegations by report
  • Maximum speaking time for a delegation is five minutes
  • The number of delegations to an individual item/report is not to exceed ten (with the exception of Public Meetings under the Planning Act)
  • Encourage groups to select a speaker

For more information on public participation, please read section 10 of By-law 21-104.