Speaking to Council

Cenotaph

Helping make decisions

As part of our commitment to open and accessible government, Council encourages public participation in the decision making process.

Our new Council Connects page at Connect Peterborough offers an engaging way for the public to provide comment and information to Council. Residents are invited to provide comments on agenda items that are of particular public interest until 11 a.m. on the day of the meeting. All comments will be provided to Members of Council for their consideration.

Speaking at Council meetings

Delegations at Council Meetings  

  1. Council meetings are currently held electronically.
  2. Delegations are contacted by telephone to speak during the electronic meeting.
  3. Each delegation is permitted to speak for 5 minutes.
  4. The maximum number of delegations to a single agenda item is 10 (with the exception of Public Meetings).
  5. Meetings of Council are live streamed and the video file is archived.
  6. Delegation requests must be received by 11 a.m. on the day of the meeting.
  7. If you would like to make comments about an agenda item but do not wish to appear as a delegation, please visit our Council Connects page at Connect Peterborough.

Requests to speak can be made by submitting the Delegation Request Form. We will contact you on the day of the meeting to confirm your registration and provide your speaking order. 

The phone number you provide will be the number we call when it is your turn to speak. If you do not answer the phone when we call, we will try once more and if we are unable to reach you, you will miss your opportunity to speak.

If you have any questions, please contact the Clerk's Office at 705-742-7777 ext. 1820.

Request to speak at a Council meeting

Other ways to contact Council

A delegation is not the only way to reach Council members and let them know how you feel about an issue.

Our Council Connects page at Connect Peterborough is a convenient tool for residents to provide comments on agenda items currently under consideration by Council, General Committee or Finance Committee. Like delegations, comments may be made up until 11:00 a.m. on the day of the meeting. 

You can also:

  • provide comments by telephone or email directly to Council
  • provide written comments to the Clerk's Office and we will ensure your comments are forwarded to Council members.
 Tips for speaking at a Council meeting
  • Introduce yourself when you are called upon – provide your name and address
  • Highlight your key points
  • Remember the time limit
  • Address Council through the Mayor or Chair of the meeting

Public Participation - Procedure By-law 21-104

The following is a summary of changes in the City's Procedure By-law intended to better organize public delegations at meetings, improve meeting efficiency, offer modern tools for the public to provide comment and information to Council, and bring consistency with electronic meeting processes:

  • No unregistered delegations
  • Require the completion of an application form to appear as a delegation
  • Delegation can address only one item on the agenda
  • Organize delegations by report
  • Maximum speaking time for a delegation is five minutes
  • The number of delegations to an individual item is not to exceed 10 (with the exception of Public Meetings, an example being those held under the Planning Act)
  • Encourage groups to select a speaker

For more information on public participation, please read section 10 of By-law 21-104.