Speaking to Council

Cenotaph

Helping make decisions

As part of our commitment to open and accessible government, Council encourages public participation in the decision making process.

Speaking at Council meetings

Public delegations on matters before Council are heard at Council meetings. People may speak as a Registered Delegation by registering prior to the meeting or as an Unregistered Delegation at the meeting.

Please be aware that meetings are live streamed and they are sometimes broadcast on Cable TV. The meeting minutes will record your name and address.

Registered Delegations must submit a request before 11 a.m. the day of the Council meeting. Requests to speak can be made by submitting the Delegation Request Form, by phone, in person at the Clerk's Office, by email or by fax. Registered Delegations have a maximum of seven minutes to speak.

Unregistered Delegations are limited to 20 minutes in total, and individual speakers have a maximum of 4 minutes to address Council.

Speaking at General Committee meetings

At General Committee meetings, the public may speak to items listed as “Public Meetings under the Planning Act”. Registrations are not needed for Public Meetings under the Planning Act and each person has seven minutes to address General Committee members on the planning item.

Other ways to contact Council

A delegation is not the only way to reach Council members and let them know how you feel about an issue. You can telephone or email your interests or concerns directly to Council. This method allows much more detailed information to be provided for reference. You are also welcome to provide written comments to the Clerk's Office or the Mayor's office and we will ensure your comments are forwarded to Council members.

Tips for Speaking at a Council Meeting

  • Introduce yourself when you come to the podium – provide your name and address
  • Highlight your key points
  • Remember the time limit
  • Address Council through the Mayor or Chair of the meeting
  • Turn on or adjust the microphone to your height