Speaking to Council

Cenotaph

Helping make decisions

As part of our commitment to open and accessible government, Council encourages public participation in the decision making process.

Speaking at Council meetings - during an emergency (COVID-19)

Requests to be a Delegation  

  1. You are required to register as a delegate when meetings permit delegations. You may do so electronically (the preferred method) or by contacting our office.
  2. Registered delegates will have the opportunity to provide comments to Council however, due to limited seating, the procedure may vary. You will be contacted the day of the meeting and the following information will be provided to you:
    • You will be advised if it is possible for you to attend the entire meeting, or
    • You will be advised when to attend the meeting and may be required to leave as soon as your presentation is complete. This will be the case in the event that registered delegations exceed the available seats in the Council Chambers. 
  3. You will need to enter via the front doors of City Hall facing George Street. Your name will be on a list along with any pre-registered observers and only individuals on the list will be permitted in the building.
  4. We ask that you do not attend if you are feeling unwell or have been out of the Country in the last 14 days. COVID-19 screening is required before entry is permitted.
  5. When you enter City Hall you are required to wear a mask/face covering if you are able to do so. Please also use the hand sanitizer which is provided. Sanitizer is also available in the hallway and outside Council Chambers.
  6. Security will then let you in and you may take either the elevator or the stairs to the Council Chambers. The washrooms are located across from and adjacent to the Council Chambers.
  7. The Council Chambers have been cleaned/sanitized before each use and after each event has concluded. When you are in the Chambers and when you are presenting to Council you must wear your mask.
  8. Meetings of Council are live streamed and the video file is archived to enable you to watch the proceedings post-meeting.

Requests to speak can be made by submitting the Delegation Request Form.

If you have any questions, please contact the Clerk's Office at 705-742-7777 ext. 1820.

Request to speak at a Council meeting

Other ways to contact Council

A delegation is not the only way to reach Council members and let them know how you feel about an issue. You can telephone or email your interests or concerns directly to Council. This method allows much more detailed information to be provided for reference. You are also welcome to provide written comments to the Clerk's Office or the Mayor's office and we will ensure your comments are forwarded to Council members.

 Attending a Meeting in Person
Request to Observe a Meeting
  1. Due to limited seating in Council Chambers it may not be possible to view Council proceedings in person.
  2. Preference will be given to delegations when delegations are permitted at a meeting.
  3. If you wish to attend a meeting to view the proceedings in person, you must call the Clerk’s Office at 705-742-7777 ext. 1820. We will take your name and phone number.
  4. The day of the meeting we will contact you to advise if we have been able to reserve a seat for you. If we have a seat available, the following will apply:
    • You will need to enter via the front doors of City Hall facing George Street. Your name will be on a list and only individuals on the list will be permitted in the building.
    • We ask that you do not attend if you are feeling unwell or have been out of the Country in the last 14 days. COVID-19 screening is required before entry is permitted.
    • When you enter City Hall you are required to wear a mask/face covering if you are able to do so. Please also use the hand sanitizer which is provided. Sanitizer is also available in the hallway and outside Council Chambers.
    • Security will then let you in and you may take either the elevator or the stairs to the Council Chambers. The washrooms are located across from and adjacent to the Council Chambers.
    • You are required to wear the mask during the meeting.
    • The Council Chambers have been cleaned/sanitized before each use and after each event has concluded.
  5. Please contact the Clerk’s Office if you have further questions about the process.