Operating a Child Care Centre

Once your program has been licensed, you may be interested in applying for a Purchase of Service Agreement (POS) with the City of Peterborough to provide child care to families receiving child care subsidy. If you are a home provider interested in becoming part of the licensed home child care system, please contact one of the licensed home child care agencies that serve the City and County of Peterborough.

Once an application is made for a POS, the following documentation is required:

1. Copy of Insurance. Minimum of $5 million in liability insurance is required.
2. Proof of License to Operate. Indicating how many children the program is licensed for, how many playrooms are operating and the ages of the children they will care for. Authorized Recreation programs must submit proof of authorization.
3. Current Fire Inspection. Must be completed prior to licensing approval.
4. Current Health Inspection. Must be completed prior to licensing approval and annually thereafter.
5. Completed Budget Package. Including financial projections, salary information.
6. Parent Handbook. Outlining the parent policies and operating information as required. Operating information must also identify days and hours of operations and vacation policies.
7. Current Fee Schedule. An approved fee schedule for the first year of operation with a complete listing of the cost of care for all service offerings.
8. Complete list of board of directors.
9. Proof of non-profit incorporation.

All approved operators will receive an Operating Criteria Handbook which provides information for service providers about the roles and responsibilities of Children's Services as well as the requirements and expectations of the service.

The City of Peterborough purchases Child Care services on behalf of subsidy eligible families from licensed Child Care Agencies in the City and County of Peterborough. Child Care agencies with an established Agreement are eligible to have their daily fees increased once a calendar year.

A service agreement for Child Care Subsidy may be available to agencies that meet the following criteria:

• Be a non-profit child care agency
• Have a current license issued by the Ministry of Education
• Complete and submit the required Application for Purchase of Service/Budget Package
• Have been in operation for a minimum of one year
• Provide services to residents of the City or County of Peterborough

Once the application and documentation are submitted, the Children's Services Early Years Funding Coordinator will review the package and schedule a site visit to meet the operator and view the site. The decision to enter into an agreement is at the discretion of the Children's Services Program Manager and is dependent on available funding and local need.

At this time there is a temporary suspension on all new Purchase of Service Agreements with licensed child care programs due to funding pressures

Wage Enhancement Grant

The purpose of Wage Enhancement is to:

• Provide an additional $2 per hour wage increase and 17.5% benefits to eligible positions
• Benefit staff working in licensed child care
• Help retain Registered Early Childhood Educators (RECEs)
• Support access to stable, high-quality child care programs for children in Ontario

Any licensed child care agency can apply for Wage Enhancement. New agencies wanting to apply for funding can contact Childrens Services 705-748-8830 x3496 to request an application. The Application process closes February 28th. Agencies applying will be required to submit the following completed documents:

• Operating Information Form

• Certificate of Insurance
• Incorporation Papers or Business License
• Current License to operate a child care centre
• Completed Electronic Funds Transfer form along with a void cheque 

All required documentation must be submitted and approved before the City will make the first payment to the operator.

Inquiries regarding the misuse of Wage Enhancement funding for a child care site should be documented and submitted.

All inquiries will receive a response in writing within 15 business days. Public inquiries related to wage enhancement are processed through the City of Peterborough in accordance with Provincial guidelines.

Helpful Documents:

Centre Based Wage Enhancement Business Guidelines

Home Child Care Wage Enhancement Business Guidelines

General Operating Grant

The purpose of the General Operating Grant is to support the availability of licensed child care for all parents by supporting agencies general operating costs such as:

• Staff wages and benefits
• Lease/mortgage costs
• Administration costs
• Resources and supplies

Licensed Home Child Care Base Funding