Planning Administrative Assistant (up to 12 months)

Located on the Trent-Severn Waterway in the heart of the Kawartha tourism region, Peterborough is a unique community known for its exceptional quality of life and beautiful setting. Peterborough has it all – a multitude of recreational opportunities, a diverse industrial, commercial and agricultural base, quality health care and excellent schools – including two outstanding post-secondary institutions. Peterborough is just one hour from the Greater Toronto area.

Job Details

As the Planning Administrative Assistant you will ensure the effective and efficient operation of the Planning, Development and Urban Design Division by leading and overseeing the administrative activities of the Division and by providing exceptional customer service to internal and external clients. 

Serve as the primary point of customer service contact for the Division by receiving, responding to and/or directing enquiries to staff and identifying documents requiring authorization by a Division Manager and/or the Director. Receive, preliminarily review, open, maintain and track all land use planning application files and development engineering submissions (excluding applications to the Committee of Adjustment), accept and process related fees, assist with preparation and circulation of application notices and supporting materials, and issue statutory notices as required under the Planning Act. 

Qualifications 

Requires completion of a post-secondary diploma in Planning, Public Administration, Political Science, Legal Office Administration or business (real estate development focus) or related field (courses in Land Use Planning, Municipal Law, Administration or Zoning would be an asset).  Thorough knowledge of current legislation, by-laws and procedures in the planning process gained through two to five years’ experience working in a municipal legislative or planning environment.  Completion or enrolment in the AMCTO’s Municipal Administration Program and/or Municipal Primer on Planning Course is an asset.  Must have excellent analytical, problem solving, administrative and research skills. Requires advanced level of proficiency in spreadsheet (EXCEL), database, and word processing software in a windows environment, Adobe Acrobat Pro, PDF checker software (PAC 2021) and PDF accessibility remediation with an ability and drive to become proficient in AMANDA, File Nexus (document management software), ESCRIBE (electronic agenda building software), iCreate (website editing and content management), SAP (financial and personnel management platform), Questica (budget management platform) and other software. Knowledge of Web Content Accessibility Guidelines (WCAG) 2.0, PDF/UA standard for accessible PDF technology and screen reading software would be an asset.  Exceptional interpersonal, customer service and communication skills (verbal and written) with an ability to interpret and explain Division processes and applicable legislation. The incumbent must demonstrate attention to accuracy and detail, in a time sensitive environment, possess excellent organizational and time management skills and ability to prioritize workload, while working independently. Must be able to maintain confidentiality and exercise discretion in responding to inquiries. 

Salary

$61,497.80

Application Information

Qualified applicants are invited to submit 1 file containing a résumé and cover letter (ensure your name is in the title of the document), quoting file number 25-T-67 on the file as well as in the subject line, no later than 12:00 p.m. on July 9, 2025 to: People & Culture (recruiting@peterborough.ca).

The City of Peterborough is an organization that strives to embrace the spirit of inclusion, diversity, equity and accessibility. We are an equal opportunity employer committed to building an inclusive and barrier-free environment in which all individuals have access to the City's goods, services and facilities. If contacted for an employment opportunity, please advise People & Culture if you require an accommodation.

The personal information submitted for employment is collected under the Freedom of Information and Protection of Privacy Act and will be used to determine eligibility for employment. We thank you for your application but advise that only those selected for an interview will be contacted.