Council overview package - September 9, 2019

full bike rack

Peterborough City Hall front doors

City Council, sitting as General Committee, endorsed the following items at its meeting on Monday, September 9, 2019:

  • A presentation from Peterborough and the Kawarthas Economic Development Corporation on its second quarter activities;
  • An agreement between the City of Peterborough and the Province of Ontario for Peterborough Fire Services to establish and operate a Technician Level Chemical, Biological, Radiological, Nuclear and Explosive Team;
  • Deferring a recommendation to restructure how the City administers Children's Services to support child care spaces by community-based providers by transitioning out of directly operating child care programs;
  • The City's second quarter financial report (unaudited) dated June 30, 2019;
  • Renovating City-owned houses at 808 Sherbrooke St. and 953 Clonsilla Ave. to create affordable housing;
  • Continuing to prohibit the keeping of chickens in the City except on agriculturally zoned properties;
  • Appointing a person to serve on the Peterborough Housing Corporation Board of Directors;
  • Accepting Peterborough Dog Club's request to terminate its agreement with the City for the operation of the off-leash dog park in Farmcrest Park and that the City assume full responsibility for operating the off-leash dog park on the municipal property;
  • A report on surveys about what people want at farmers' markets and on next steps for selecting an operator for a farmers' market at Morrow Park when the current licence agreement expires;
  • Developing a household organic waste collection and processing program with a budget of $15.3 million, including $6.1 million from the federal government's Low Carbon Economy Fund;
  • Closing the remainder of the City-owned lane that's west of 307 Wallis Dr. and transferring the property to the adjacent property owners at 307 Wallis Dr. and 284 Cottonwood Dr.;
  • Purchasing an easement across a portion of 592 Rogers St. for rehabilitation work along Curtis Creek, including the installation of a new concrete box culvert;
  • Acquiring a portion of 611 Rogers St. from Peterborough Housing Corporation to expand the road allowance to 15.3 metres from 12.2 metres to support rehabilitation work along Curtis Creek in exchange for improving the parking lot entrance and installing a sidewalk to improve pedestrian accessibility;
  • A one-year extension of agreement with the Peterborough Public Health Board of Health for providing inspections and permits for sewage systems under the Building Code Act;
  • A motion by Mayor Diane Therrien to ask staff, working with the Peterborough Environmental Advisory Committee, to report back to Council on climate change actions, new actions, and applying a climate change lens to decisionmaking;
  • A motion by Councillor Stephen Wright that the City donate $2,000 to the Red Cross in support of relief efforts in the Bahamas;
  • A motion by Councillor Keith Riel to ask City staff to report back to Council on the closing of the new Warming Room, the plan for a new overflow shelter bed facility, the cost incurred for the interim initiatives, and any new initiatives for ending chronic homelessness; and
  • A motion by Councillor Don Vassiliadis to ask City staff to report back in two Council cycles on the City joining the Coalition of Canadian Municipalities Against Racism and Discrimination, including making certain commitments on actions to address racism, discrimination and race relations.

Council will consider the General Committee recommendations at its meeting on September 23, 2019.

Council meetings are live streamed online at peterborough.ca/watchcouncil.

Peterborough and the Kawarthas Economic Development update

Peterborough and the Kawarthas Economic Development will present its 2019 second quarter metrics report to Council.

The report shows that during the second quarter of 2019 (April-June) the regional economic development agency assisted 87 businesses or pre-businesses with starting up, spent 91 hours consulting with clients and offered eight workshops. There were 14 businesses that started up during the period that worked with the economic development agency. It assisted 60 unique business with growth efforts during the second quarter.

Peterborough Fire Services: Chemical, Biological, Radiological, Nuclear and Explosive Team

Fire trucks parked in the bay of a fire station

Council endorsed entering into an agreement, a Memorandum of Understanding, with the provincial government for Peterborough Fire Services to establish and operate a Technicial Level Chemical, Biological, Radiological, Nuclear and Explosive Team with training, equipment and deployment funded by the province.

The majority of fire departments in the province operate at the Awareness level of response, the first tier in a three tier response strategy that inlcudes Awareness, Operations and Technical. In 2003, Council approved an agreement with the province for Peterborough Fire Services personnel to be trained to the Operations Level. Now, Peterborough Fire Services is one of three Operations Level teams chosed by the province to advance its level of training to the Technical Level Chemical, Biological, Radiological, Nuclear and Explosive Team.

Restructuring how the City administers Children's Services

Council endorsed deferring a recommendation to restructure how the City administers Children's Services, which would include transitioning out of directly operating child care programs, for consideration by the City's finance committee and a report back to General Committee in October on the planned child care expansion spaces.

With changes in funding for Children's Services and budgetary pressures, City staff recommended that the City support the maximum number of child care spaces by community-based providers by restructuring how it administers Children’s Services, including transitioning out of directly operating child care programs.

By reinvesting the funding to support fee subsidies and operating grants into community-based child care programs, the City anticipates the number of child care spaces in the community would ultimately be maintained or increased through the restructuring.

As part of the restructuring, the City would cease operations of Pearson Day Care Centre and Peterborough Childcare Centre as well as its two before-and-after-school programs at Edmison Heights and Westmount schools effective June 26, 2020.

Currently, the City, as the administrator for Children’s Services for the City and County, supports 3,745 licensed child care spaces with the majority of spaces operated by community-based child care providers. The City directly operates 88 spaces at Pearson Day Care Centre and Peterborough Childcare Centre as well as 209 before-and-after-school program spaces at Edmison Heights and Westmount schools.

The City is supporting an expansion of child care spaces in the community through the provincial government’s Child Care Expansion Plan initiative that was launched in 2017. There are 256 new spaces being created and subsidized by that program in the City and County of Peterborough. The project was originally 100% funded by the province but the provincial government recently announced that it will reduce its funding that supports system expansion to 80% beginning in January 2020.

City of Peterborough second quarter financial report (unaudited)

Recyclable materials piled up inside a materials recycling facility

The June Quarterly Financial Report includes the following recommendations:

  • That the report be received;
  • That $271,36 of funding for the new Brock Mission shelter project that was originally expected to be recovered from grants and loans be sourced from additional donations;
  • Authorizing the signing of a funding agreement between the province and the City for the Social Services Review;
  • Transferring $90,000 from the Subdivision Tree Planting Reserve to trees in the Jackson Creek Meadows subdivision; and
  • Setting a $423,500 budget for renovations at the City's recycling facility.

Renovations to create affordable housing

Council endorsed approving $300,000 in renovations for City-owned houses at 808 Sherbrooke St. and 953 Clonsilla Ave. to convert the properties into rental units for affordable transitional housing for individuals or families experiencing homelessness.

The City would use $300,000 from the Social Services Homelessness Reserve fund to pay for the work. The rental revenue, after costs, would go back into the reserve fund to support other homelessness program initiatives.

Renovations would include necessary work to roofing, windows, flooring, kitchens, bathrooms, drywalls, and safe egress changes as well as separate mechanical systems for one of the houses to support two separate rental units and fire separation between the two units.

The renovation of both houses would add five affordable transitional housing units with two three-bedroom units, two two-bedroom units and one one-bedroom unit.

It's recommended that the rent in the units would be charged at an individual household's Ontario Works (OW) or Ontario Disability Support Program (ODSP) shelter allowance rate, which would make them affordable to people on the By-Name Priority List for Homelessness. Rent for an individual or family receiving OW would be between $390 to $756 and $497 to $918 for a family receiving ODSP assistance. Households that are not receiving OW or ODSP would have their rent calculated at 30% of income.

Urban hens

Chickens in a fenced in area of a chicken coop

Council endorsed receiving a report on potential alternatives for how the City should deal with the keeping of hens in the community - either allowing and regulating the keeping of chickens in the City for a two-year pilot project or prohibiting the keeping of chickens except on agricultural land. By receiving the report, the City would maintain the current prohibition on keeping hens in the City, except on properties zoned for agricultural uses.

If Council wanted to allow the keeping of urban hens, City staff recommended a bylaw to regulate the activity, including standards on chicken coops, setting the maximum number of hens per property with a permit to four hens, establishing minimum setbacks from adjacent properties and requiring a permit with a fee of $250 for the two-year pilot project.

Peterborough Humane Society would regulate the keeping of chickens under an amended agreement with the City. The City would pay the Humane Society $27,500 to assist with start up costs for the program and the Humane Society would keep the revenue from permit fees for administering the program.

Peterborough Housing Corporation Board of Directors Appointment

Council endorsed appointing Travis Doak to the Peterborough Housing Corporation Board of Directors.

Doak is currently Director of Resident Services at Fleming College. He has 16 years of experience on local boards and advisory commitees, including Community Care and the YES Shelter for Youth and Families.

Off-leash dog park

Council endorsed accepting a request by the Peterborough Dog Club to end its agreement for the operation of the off-leash dog park in Farmcrest Park, with the City assuming full responsibility for operating the off-leash dog park.

Peterborough Dog Club would transfer about $6,000 to the City to support future maintenance of the dog park.

The City's Public Works Division currently cuts the grass, picks up litter, collects garbage, provides woodchips for the off-leash dog park, and does minor repairs to the fencing.

When the City approved an off-leash dog park policy in 2012, it allowed off-leash dog parks with one condition being that they be operated by a third-party operator through an agreement with the City. The dog park opened in March 2014. With Peterborough Dog Club withdrawing from its agreement, the City is recommending that Council remove the requirement that off-leash dog parks be operated by a third-party operator.

Farmers' Market survey and selecting an operator for a market at Morrow Park

Tomatoes at a farmers market vendor

Council endorsed a staff report on recent local surveys on farmers' markets and the next steps for selecting an operator for a farmers' market at Morrow Park after the current licence agreement expires.

Some results from the community survey:

  • 79% of respondents indicated they go to a farmers' market to support local farmers
  • 85% of respondents indicated it's very important that the consumers know where the good and produce sold at the markets are coming from
  • 61% of respondents define local as within the City or within a 100-kilometre radius
  • 61% of respondents indicated that only local good should be sold at farmers' markets
  • 21% of respondents indicated that re-selling should not be allowed under any circumstances
  • 48% of respondents indicated that re-selling should be allowed for items that aren't grown or produced locally
  • 56% of respondents indicated that a third-party verification of the source of products is needed

The City also conducted a survey for farmers' market vendors.

Staff will issue a request for proposals for a year-round operator of a Saturday Farmers' Market at Morrow Park in September with the final award taking place in December and a new agreement start date of May 1, 2020.

Household organic waste collection and processing

Council supported creating a $15.3-million budget for creating a household organic waste collection and processing program, with $6.1 million coming from the federal government's Low Carbon Economy Fund.

In addition to the federal funding, the City had put $4 million in the 2019 budget for the construction of a leaf and yard waste composting facility that's needed to replace the Harper Road composting site; now that funding would be shifted to the organic waste collection and processing project.

The federal funding is pending executive of the funding agreement, which requires the City commit its portion of the funding for the project.

The project would including buying and distributing residential green waste bins and kitchen catchers; acquiring the necessary vehicles for collection of household organic waste; developing an organics processing facility to process the household organic waste and the leaf and yard waste, and a public information campaign for introducing the program.

The project would benefit the environment, the economy and the community. The City estimates that more than 19,000 tonnes of household organic waste and almost 13,000 tonnes of leaf and yard waste will be diverted annually, keeping it out of the landfill, resulting in a reduction of 1,943 tonnes of carbon dioxide emissions in 2030 and a cumulative reduction in carbon dioxide emissions of 70,905 tonnes to 2050.

Closing remainder of City-owned lane west of 307 Wallis Dr.

Council endorsed closing the remainder of the City-owned lane that's west of 307 Wallis Dr. and transferring the property to the adjacent property owners at 307 Wallis Dr. and 284 Cottonwood Dr.

The portion of the laneway is the last remaining portion of a City lane that was closed by a judge's order in December 1957. Since that time, seven sections of the laneway have been conveyed to adjacent property owners.

Purchasing an easement at 592 Rogers St.

Council endorsed purchasing an easement across a portion of 592 Rogers St. for rehabilitation work along Curtis Creek, including the installation of a new concrete box culvert.

The new concrete box culvert is being installed under Tivey Street from the Otonabee River to the north side of Rogers Street. The easement is needed for the project and for the installation of municipal infrastructure.

Acquiring a portion of 611 Rogers St.

Council endorsed acquiring a portion of 611 Rogers St. from Peterborough Housing Corporation for rehabilitation work along Curtis Creek in exchange for improving the parking lot entrance and installing a sidewalk to improve pedestrian accessibility.

Through the property acquisition, the road allowance would be widened to 15.3 metres from 12.2 metres.

Instead of paying for the property, the City would agree to site improvements, including improving the parking lot entrance, installing a sidewalk, and improving pavement on the property. The value of the improvements is estimated to be $80,000.

Sewage system inspections and permits

Council supported a one-year extension of an agreement with the Peterborough Public Health Board of Health for providing inspections and permits for sewage systems under the Building Code Act.

The Health Unit recovers the cost of delivering the program through the application fees, permits and file searches. Existing fees would be maintained at their current levels through the extension until September 30, 2020. The sewage sytem inspections and permits are done for systems with a capacity of 10,000 litres per day or less.