Council overview package for September 23, 2019

full bike rack

Peterborough City Hall front doors

City Council approved the following items at its meeting on Monday, September 23, 2019:

  • A presentation from Peterborough and the Kawarthas Economic Development Corporation on its second quarter activities;
  • An agreement between the City of Peterborough and the Province of Ontario for Peterborough Fire Services to establish and operate a Technician Level Chemical, Biological, Radiological, Nuclear and Explosive Team;
  • Deferring a recommendation to restructure how the City administers Children's Services to support child care spaces by community-based providers by transitioning out of directly operating child care programs;
  • The City's second quarter financial report (unaudited) dated June 30, 2019;
  • Renovating City-owned houses at 808 Sherbrooke St. and 953 Clonsilla Ave. to create affordable housing;
  • Continuing to prohibit the keeping of chickens in the City except on agriculturally zoned properties;
  • Appointing a person to serve on the Peterborough Housing Corporation Board of Directors;
  • Accepting Peterborough Dog Club's request to terminate its agreement with the City for the operation of the off-leash dog park in Farmcrest Park and that the City assume full responsibility for operating the off-leash dog park on the municipal property;
  • A report on surveys about what people want at farmers' markets and on next steps for selecting an operator for a farmers' market at Morrow Park when the current licence agreement expires;
  • Developing a household organic waste collection and processing program with a budget of $15.3 million, including $6.1 million from the federal government's Low Carbon Economy Fund;
  • Closing the remainder of the City-owned lane that's west of 307 Wallis Dr. and transferring the property to the adjacent property owners at 307 Wallis Dr. and 284 Cottonwood Dr.;
  • Purchasing an easement across a portion of 592 Rogers St. for rehabilitation work along Curtis Creek, including the installation of a new concrete box culvert;
  • Acquiring a portion of 611 Rogers St. from Peterborough Housing Corporation to expand the road allowance to 15.3 metres from 12.2 metres to support rehabilitation work along Curtis Creek in exchange for improving the parking lot entrance and installing a sidewalk to improve pedestrian accessibility;
  • A one-year extension of agreement with the Peterborough Public Health Board of Health for providing inspections and permits for sewage systems under the Building Code Act;
  • That the City officially declare a climate emergency and ask staff tor report back to council after consulting with the Peterborough Environmental Advisory Committee on future actions;
  • A motion by Councillor Stephen Wright that the City donate $2,000 to the Red Cross in support of relief efforts in the Bahamas;
  • A motion by Councillor Keith Riel to ask City staff to report back to Council on the closing of the new Warming Room, the plan for a new overflow shelter bed facility, the cost incurred for the interim initiatives, and any new initiatives for ending chronic homelessness;
  • A motion by Councillor Don Vassiliadis to ask City staff to report back in two Council cycles on the City joining the Coalition of Canadian Municipalities Against Racism and Discrimination, including making certain commitments on actions to address racism, discrimination and race relations;
  • That respecting the City-owned lands west of Fairbairn Street and south of Lily Lake Road within the area known as the O'Grady Subdivision, Council direct staff to proceed as outlined in Closed Report IPSRE19-011, dated September 2, 2019, of the Commissioner of Infrastructure and Planning Services;
  • That staff, in conjunction with the Police Service Board and the Chief of Police, be requested to provide a report on the pros and cons of speed control measures to assist in controlling speed and making streets safer for all who utilize them for transportation; and
  • Moving a Budget Committee to October 15 from the previously scheduled date of October 28.

The agenda for the meeting is available on the City's website.

Council meetings are live streamed online at peterborough.ca/watchcouncil.

Peterborough and the Kawarthas Economic Development update

Peterborough and the Kawarthas Economic Development will present its 2019 second quarter metrics report to Council.

The report shows that during the second quarter of 2019 (April-June) the regional economic development agency assisted 87 businesses or pre-businesses with starting up, spent 91 hours consulting with clients and offered eight workshops. There were 14 businesses that started up during the period that worked with the economic development agency. It assisted 60 unique business with growth efforts during the second quarter.

Peterborough Fire Services: Chemical, Biological, Radiological, Nuclear and Explosive Team

Fire trucks parked in the bay of a fire station

Council approved entering into an agreement, a Memorandum of Understanding, with the provincial government for Peterborough Fire Services to establish and operate a Technical Level Chemical, Biological, Radiological, Nuclear and Explosive Team with training, equipment and deployment funded by the province.

The majority of fire departments in the province operate at the Awareness level of response, the first tier in a three tier response strategy that includes Awareness, Operations and Technical. In 2003, Council approved an agreement with the province for Peterborough Fire Services personnel to be trained to the Operations Level. Now, Peterborough Fire Services is one of three Operations Level teams chosed by the province to advance its level of training to the Technical Level Chemical, Biological, Radiological, Nuclear and Explosive Team.

Restructuring how the City administers Children's Services

Council deferred a recommendation to restructure how the City administers Children's Services, which would include transitioning out of directly operating child care programs, for consideration by the City's finance committee and a report back to General Committee in October on the planned child care expansion spaces.

With changes in funding for Children's Services and budgetary pressures, City staff recommended that the City support the maximum number of child care spaces by community-based providers by restructuring how it administers Children’s Services, including transitioning out of directly operating child care programs.

By reinvesting the funding to support fee subsidies and operating grants into community-based child care programs, the City anticipates the number of child care spaces in the community would ultimately be maintained or increased through the restructuring.

As part of the restructuring, the City would cease operations of Pearson Day Care Centre and Peterborough Childcare Centre as well as its two before-and-after-school programs at Edmison Heights and Westmount schools effective June 26, 2020.

Currently, the City, as the administrator for Children’s Services for the City and County, supports 3,745 licensed child care spaces with the majority of spaces operated by community-based child care providers. The City directly operates 88 spaces at Pearson Day Care Centre and Peterborough Childcare Centre as well as 209 before-and-after-school program spaces at Edmison Heights and Westmount schools.

The City is supporting an expansion of child care spaces in the community through the provincial government’s Child Care Expansion Plan initiative that was launched in 2017. There are 256 new spaces being created and subsidized by that program in the City and County of Peterborough. The project was originally 100% funded by the province but the provincial government recently announced that it will reduce its funding that supports system expansion to 80% beginning in January 2020.

City of Peterborough second quarter financial report (unaudited)

Recyclable materials piled up inside a materials recycling facility

The June Quarterly Financial Report includes the following recommendations:

  • That the report be received;
  • That $271,36 of funding for the new Brock Mission shelter project that was originally expected to be recovered from grants and loans be sourced from additional donations;
  • Authorizing the signing of a funding agreement between the province and the City for the Social Services Review;
  • Transferring $90,000 from the Subdivision Tree Planting Reserve to trees in the Jackson Creek Meadows subdivision; and
  • Setting a $423,500 budget for renovations at the City's recycling facility.

Renovations to create affordable housing

Council approved $300,000 in renovations for City-owned houses at 808 Sherbrooke St. and 953 Clonsilla Ave. to convert the properties into rental units for affordable transitional housing for individuals or families experiencing homelessness.

The City will use $300,000 from the Social Services Homelessness Reserve fund to pay for the work. The rental revenue, after costs, will go back into the reserve fund to support other homelessness program initiatives.

Renovations will include necessary work to roofing, windows, flooring, kitchens, bathrooms, drywalls, and safe egress changes as well as separate mechanical systems for one of the houses to support two separate rental units and fire separation between the two units.

The renovation of both houses will add five affordable transitional housing units with two three-bedroom units, two two-bedroom units and one one-bedroom unit.

It's recommended that the rent in the units will be charged at an individual household's Ontario Works (OW) or Ontario Disability Support Program (ODSP) shelter allowance rate, which will make them affordable to people on the By-Name Priority List for Homelessness. Rent for an individual or family receiving OW will be between $390 to $756 and $497 to $918 for a family receiving ODSP assistance. Households that are not receiving OW or ODSP will have their rent calculated at 30% of income.

Urban hens

Chickens in a fenced in area of a chicken coop

Council approved receiving for information a report on potential alternatives for how the City should deal with the keeping of hens in the community - either allowing and regulating the keeping of chickens in the City for a two-year pilot project or prohibiting the keeping of chickens except on agricultural land. By receiving the report, the City would maintain the current prohibition on keeping hens in the City, except on properties zoned for agricultural uses.

If Council wanted to allow the keeping of urban hens, City staff recommended a bylaw to regulate the activity, including standards on chicken coops, setting the maximum number of hens per property with a permit to four hens, establishing minimum setbacks from adjacent properties and requiring a permit with a fee of $250 for the two-year pilot project.

Under the option to allow the keeping of urban hens, Peterborough Humane Society would regulate the keeping of chickens under an amended agreement with the City. The City would pay the Humane Society $27,500 to assist with start up costs for the program and the Humane Society would keep the revenue from permit fees for administering the program.

Peterborough Housing Corporation Board of Directors Appointment

Council approved appointing Travis Doak to the Peterborough Housing Corporation Board of Directors.

Doak is currently Director of Resident Services at Fleming College. He has 16 years of experience on local boards and advisory committees, including Community Care and the YES Shelter for Youth and Families.

Off-leash dog park

Council approved a request by the Peterborough Dog Club to end its agreement for the operation of the off-leash dog park in Farmcrest Park, with the City assuming full responsibility for operating the off-leash dog park.

Peterborough Dog Club will transfer about $6,000 to the City to support future maintenance of the dog park.

The City's Public Works Division currently cuts the grass, picks up litter, collects garbage, provides woodchips for the off-leash dog park, and does minor repairs to the fencing.

When the City approved an off-leash dog park policy in 2012, it allowed off-leash dog parks with one condition being that they be operated by a third-party operator through an agreement with the City. The dog park opened in March 2014. With Peterborough Dog Club withdrawing from its agreement, the City recommended that Council remove the requirement that off-leash dog parks be operated by a third-party operator.

Farmers' Market survey and selecting an operator for a market at Morrow Park

Tomatoes at a farmers market vendor

Council approved receiving a staff report on recent local surveys on farmers' markets and the next steps for selecting an operator for a farmers' market at Morrow Park after the current licence agreement expires.

Some results from the community survey:

  • 79% of respondents indicated they go to a farmers' market to support local farmers
  • 85% of respondents indicated it's very important that the consumers know where the good and produce sold at the markets are coming from
  • 61% of respondents define local as within the City or within a 100-kilometre radius
  • 61% of respondents indicated that only local good should be sold at farmers' markets
  • 21% of respondents indicated that re-selling should not be allowed under any circumstances
  • 48% of respondents indicated that re-selling should be allowed for items that aren't grown or produced locally
  • 56% of respondents indicated that a third-party verification of the source of products is needed

The City also conducted a survey for farmers' market vendors.

Staff will issue a request for proposals for a year-round operator of a Saturday Farmers' Market at Morrow Park in September with the final award taking place in December and a new agreement start date of May 1, 2020.

Household organic waste collection and processing

Council approved creating a $15.3-million budget for creating a household organic waste collection and processing program, with $6.1 million coming from the federal government's Low Carbon Economy Fund.

In addition to the federal funding, the City had put $4 million in the 2019 budget for the construction of a leaf and yard waste composting facility that's needed to replace the Harper Road composting site; now that funding will be shifted to the organic waste collection and processing project.

The federal funding is pending executive of the funding agreement, which requires the City commit its portion of the funding for the project.

The project will including buying and distributing residential green waste bins and kitchen catchers; acquiring the necessary vehicles for collection of household organic waste; developing an organics processing facility to process the household organic waste and the leaf and yard waste, and a public information campaign for introducing the program.

The project will benefit the environment, the economy and the community. The City estimates that more than 19,000 tonnes of household organic waste and almost 13,000 tonnes of leaf and yard waste will be diverted annually, keeping it out of the landfill, resulting in a reduction of 1,943 tonnes of carbon dioxide emissions in 2030 and a cumulative reduction in carbon dioxide emissions of 70,905 tonnes to 2050.

Closing remainder of City-owned lane west of 307 Wallis Dr.

Council approved closing the remainder of the City-owned lane that's west of 307 Wallis Dr. and transferring the property to the adjacent property owners at 307 Wallis Dr. and 284 Cottonwood Dr.

The portion of the laneway is the last remaining portion of a City lane that was closed by a judge's order in December 1957. Since that time, seven sections of the laneway have been conveyed to adjacent property owners.

Purchasing an easement at 592 Rogers St.

Council approved purchasing an easement across a portion of 592 Rogers St. for rehabilitation work along Curtis Creek, including the installation of a new concrete box culvert.

The new concrete box culvert is being installed under Tivey Street from the Otonabee River to the north side of Rogers Street. The easement is needed for the project and for the installation of municipal infrastructure.

Acquiring a portion of 611 Rogers St.

Council approved acquiring a portion of 611 Rogers St. from Peterborough Housing Corporation for rehabilitation work along Curtis Creek in exchange for improving the parking lot entrance and installing a sidewalk to improve pedestrian accessibility.

Through the property acquisition, the road allowance will be widened to 15.3 metres from 12.2 metres.

Instead of paying for the property, the City will agree to site improvements, including improving the parking lot entrance, installing a sidewalk, and improving pavement on the property. The value of the improvements is estimated to be $80,000.

Sewage system inspections and permits

Council approved a one-year extension of an agreement with the Peterborough Public Health Board of Health for providing inspections and permits for sewage systems under the Building Code Act.

The Health Unit recovers the cost of delivering the program through the application fees, permits and file searches. Existing fees will be maintained at their current levels through the extension until September 30, 2020. The sewage system inspections and permits are done for systems with a capacity of 10,000 litres per day or less.

Zoning to allow eight-unit residential building at 1078 Brealey Dr.

Map of location of 1078 Brealey Dr

Council approved changing the zoning for 1078 Brealey Dr. to allow the property to be used for an eight-unit residential building.

The property is at the northeast corner of Brealey Drive and Kawartha Heights Boulevard in a neighbourhood that has a mix of housing styles and densities. There's currently a house on the property that has been converted into a four-unit residential building, contrary to the zoning.

The applicant will build additions to the existing building and add parking spaces to support eight dwelling units.

With the mix of low- and medium-density housing and community-based institutional type uses in the neighbourhood, a low-rise, two-storey apartment building on full municipal services would fit with the character of the surrounding area, staff state in the report.

Allowing an office use at 458 George St. S.

Map of location of 458 George St S

Council approved adding office use as one of the permitted uses for the property at 458 George St. S.

The property is at the northeast corner of the intersection of George and Ware streets, close to the southern boundary of the City's Central Area. Since at least 1985, the property has been used for mixed residential-commercial purposes with a hair salon on the main level and a residential apartment on the second storey.

The property owner has applied to change the zoning for the property to allow the main floor of the existing building to be used for an office for an engineering firm.

Peterborough Police Services Board 2020-2023 Strategic Plan update

presentation on the Peterborough Police Services Board 2020-2023 Strategic Plan update was provided during the General Committee meeting on Tuesday, September 3, 2019.

Met Scan, the consultants hired by the Police Services Board to help with developing the organization's 2020-2023 Strategic Plan, will be presenting the information.

The Police Services Act requires that police services boards consult with municipal councils as part of the development of their strategic plans. Council members of the City of Peterborough as well as Council members of the townships of Selwyn and Cavan Monaghan were provided a survey electronically in June and July. In addition to policing in the City of Peterborough, Peterborough Police Service provides policing in Cavan Monaghan Township and in Lakefield in Selwyn Township.

Minor changes to the zoning bylaw for 1341 Water St.

Site map showing layout of three multi-residential buildings

Council approved allowing the City's Committee of Adjustment to consider an application for minor changes to the zoning bylaw for 1341 Water St.

The Planning Act prohibits applicants from applying for minor changes to the zoning of a property within two years of Council approving a zoning change to that property, unless the Council passes a motion to allow it to be considered. The intention is to give greater control to Councils by preventing an applicant from going to a Committee of Adjustment, which handles minor variance or minor zoning change applications, to reverse a regulation set by Council within two years.

For 1341 Water St., the applicant is asking for changes to the regulations for minimum distances between apartment windows and parking for the property where it plans to build three five-storey buildings with a combination of underground and surface parking. The development will create 96 residential units in the three buildings.

Staff are recommending that Council allow the application to proceed to the Committee of Adjustment.

Speed limit on Lansdowne Street East

Sign indicating speed limit and parking restrictions

Council approved reducing the speed limit on Lansdowne Street East from Ashburnham Drive to 100 metres east of Willowcreek Boulevard to 50 kilometres an hour from 60 kilometres an hour.

Over the years, the properties along Lansdowne Street, east of Ashburnham Drive, have evolved with new commercial and residential uses. The City has gradually upgraded the roadway to a full urban cross-section with curbs, gutters, sidewalks and an off-street multi-use trail connecting to the Trans-Canada Trail.

To improve safety, staff recommend extending the existing 50 kilometres an hour speed limit from Ashburnham Drive to 100 metres east of Willowcreek Boulevard to better reflect the growing urbanization and level of activity in that section of the road.

All-way stop at Chandler Crescent and Louden Terrace

Council approved installing an all-way stop at the intersection of Chandler Crescent and Louden Terrace after the City reviewed the traffic flow at that intersection.

In a 12-hour period, vehicles went through the intersection 1,723 times, with 20% of those movements originating on Louden Terrace. There's been on recorded collision at the intersection since 2014. The average speed of traffic on Chandler Crescent during the review was 43 kilometres per hour with 85% of vehicles going 49 kilometres an hour or slower.

Chandler Crescent has a curve south of Louden Terrace that reduces sightlines for eastbound drivers on the west section of Louden Terrace. The reduced sightlines make it difficult for side road traffic and pedestrians to determine safe gaps in traffic to make their turn or to cross the main road. Another consideration is that there's a park with a playground near the intersection.

Access trail to Thompsons Bay Dam through Waverley Heights Park

Map of Waverley Heights maintenance access trail

Council deferred allowing Parks Canada to build a maintenance access trail from Scollard Drive through Waverley Heights Park to Thompsons Bay Dam.

Under the proposal that is now deferred, Parks Canada would pay for the cost of building the access trail. The City would maintain the trail.

The City and Parks Canada are working together on a proposed Peterborough Trent-Severn Waterway canal trail, including public consultation on the route and design.

Increasing Harper Park Subwatershed Management Study budget

Council approved increasing the budget for the Harper Park Subwatershed Management Study to $400,000 from $112,500 plus HST due to a greater scope of work for the project that emerged from public consultation.

Although the scope of work has changed, the additions that came out of the public consultation are reasonable requests, staff state.

Harper Creek Subwatershed is an environmentally sensitive area that contains a provincially significant wetland, species at risk and a localized cold-water fish community, including a brook trout population.

The Subwatershed Study is required to inform future land use decisions and develop a management study for the protection and enhancement of the Harper Creek Subwatershed.

Ashborough Village subdivision information report

An information report on transportation planning, commercial uses, environmental considerations and public art opportunities related to the planned Ashborough Village subdivision at south of Old Norwood Road and west of Television Road in the City's east end was received by Council.

Council had asked for a report back on the planning related to the subdivision as part of its approval of the Draft Plan of Subdivision for the development in September 2018.

The City expects to award a contract for the East Side Transportation Study and Municipal Class Environmental Assessment for broader transportation-related planning in the area in fall 2019. The study will identify an integrated set of improvements to address and support existing and future long-term needs, including the alignment of Ashburnham Drive near the planned Ashborough Village subdivision.

The developer is planning for high-density residential uses together with up to 2,000 square metres of small-scale, local commercial uses on a block of the property that's on Television Road.

The Ministry of Natural Resources and Forestry has agreed with the applicant's natural heritage consultant's review of the property that confirms the wetland pockets on the site are separate from the Downer's Corners provincially significant wetland. Otonabee Conservation and the Ministry of Natural Resources have not suggested, based on the material reviewed, that the stie should be considered significant wildlife habitat.

There may be an opportunity to install public art at the planned park site in the subdivision under the City's public art program and the City's willing to explore a public-private partnership with the applicant on a public art project.