Council overview package for October 7, 2019

full bike rack

Peterborough City Hall front doors

City Council meets as General Committee on Monday, October 7, 2019 starting at 6 p.m. in the Council Chambers at City Hall, 500 George St. N., to consider the following items:

  • Awarding a contract for renovations at the Transit Terminal that would include an office space for Peterborough Police Service to enhance the presence of police at the busy terminal;
  • Allowing the City to accept public donations in support of the PTBOStrong initiative on homelessness and opioid addictions;
  • A pilot program for providing transit service in Selwyn under a contract with Selwyn Township;
  • Purchasing four Community Bus-style vehicles - a smaller bus than the typical transit bus - to support the City's existing Community Bus program within the City and the proposed new pilot program for delivering transit service in Selwyn Township;
  • Allowing the City to enter into an encroachment agreement with the owner of 564 Aylmer St. N.;
  • An agreement between the City of Peterborough and the County of Peterborough to coordinate winter control services, such as snow clearing and applying sand, on a shared portion of each other's road segments at various boundary locations; and
  • Allowing the City to enter into an encroachment agreement with the owner of 70 Hunter St. W. to allow for two existing parking spots, landscaping, and a planned accessibility ramp that will partially extend into City-owned land.

The agenda for the meeting is available on the City's website.

Council will hold a closed session starting at 5:30 p.m. in the Doris Room to consider a matter related to labour relations or employee negotations - Collective Bargaining - as allowed under Section 239(2)(d) of the Municipal Act.

Council meetings are live streamed online at peterborough.ca/watchcouncil.

Transit terminal renovations - police presence at terminal

Transit terminal at night

Council will consider awarding a contract for $89,130 plus tax to Mortlock Construction for renovations to create an office space at the Peterborough Transit Terminal that would be used by the Peterborough Police Service to enhance the police presence at the terminal.

A former restaurant space in the central part of the terminal was converted for use as temporary office space when the terminal was renovated in 2016. There haven't been any offers from commercial tenants to lease the space. With the growing transit ridership and pedestrian traffic at the bus terminal, it would be beneficial from a safety perspective if Peterborough Police used the vacant space to provide an increased police presence at the terminal.

The new office for Peterborough Police would be intermittently staffed and a phone with a direct line to the police dispatch would be available to the public when police staff aren't present.

The renovations would include putting in a washroom, computer network upgrades, frosting of the exterior glass, a secure vestibule for the public, and a secondary exit out the back of the space into the parking garage.

Accepting donations in support of PTBOStrong

Council will consider allowing the City to accept donations in support of the PTBOStrong initiative related to opioid addiction and homelessness in the community.

The City would accept donations and issue tax receipts until PTBOStrong receives its charitable status by Canada Revenue Agency. To release any donated funds, the City would consult with the Board of Directors of PTBOStrong on transferring money to existing agencies in the community for programs related to opioid addictions and homelessness in our community, including a supervised consumption site.

Transit services to Selwyn Township

Transit buses parked in a lotCouncil will consider approving a pilot program to provide transit services in Selwyn through a service agreement with Selwyn Township.

The City would apply to the Ontario Highway Transport Board to obtain a licence to allow the transit service delivery outside of the City of Peterborough boundary, including Selwyn Township and the Peterborough Airport.

The program is expected to operate Monday to Friday. Initially, one bus would provide service to Lakefield, Curve Lake, Ennismore, and Bridgenorth. Riders would be abel to transfer to existing Peterborough Transit routes within the City with connections at Trent University and Portage Place.

Selwyn Township received almost $1.5 million from the province's Community Transportation Grant to support the establishment of the proposed rural transit service. The service in Selwyn Township is expected to generate an operating surplus of $33,000 under the agreement with the township, which the City would put into its transit reserve.

All hours spent delivering the service would be billed to the township on an hourly basis at a rate that's consistent for other cost recovery services that the City offers to other transit customers. The rate covers the additional annual operating costs for staffing, fuel, maintenance, additional insurance costs and program administration, plus a modest operating surplus.

Purchasing four new transit buses

Council will consider pre-approving $800,000 in the 2020 Capital budget to purchase four new community buses - buses that are shorter than the typical transit bus - to support the Selwyn transit pilot program as well as the existing Community Bus program in the City.

The City would use $320,000 from the federal government, $266,400 from the provincial government and $213,360 from the City's transit reserve fund to pay for the buses. The City contribution would be recovered from the operating profits from the delivery of the Selwyn transit pilot program.

Encroachment agreement for 564 Aylmer St. N.

Council will consider entering into an encroachment agreement with the owner of 564 Aylmer St. N. to acommodate a porch, which has been in place for over 30 years, that extends about 20 centimetres into city-owned land and a second-storey bay window, which has been in place for mroe than 100 years, that partly overhangs the city-owned property.

An encroachment agreement contains conditions which, if met, permit a non-owner of City-owned land to keep their encroachments located on City-owned land. The basic requirements include the City being provided with proof of insurance, the types of permitted uses that are restricted, that the person enter into an encroachment and that the City be able to terminate the agreement upon providing reasonable notice.

Winter control services agreement with Peterborough County

Council will consider approving a winter control services agreement with Peterborough County to streamline services in a productive and cost-effective manner by having the City and County agree to perform winter control services, such as snow plowing or applying sand, on shared portions of each other's road segments at various boundary locations.

Currently, the agreement covers about nine kilometres of boundary road with the City and County each providing winter control services for about 4.5 kilometres of each other's roads. The agreement would run from November 1, 2019 to October 31, 2024.

Encroachment agreement for 70 Hunter St. W.

Council will consider entering into an encroachment agreement with the owner of 70 Hunter St. W. to allow for two existing parking spots, landscaping, and a planned accessibility ramp that will partially extend into City-owned land.

An encroachment agreement contains conditions which, if met, permit a non-owner of City-owned land to keep their encroachments located on City-owned land. The basic requirements include the City being provided with proof of insurance, the types of permitted uses that are restricted, that the person enter into an encroachment and that the City be able to terminate the agreement upon providing reasonable notice.