Council overview package for October 15, 2019

full bike rack

Aerial photo of Peterborough

City Council meets as Finance Committee and General Committee on Tuesday, October 15, 2019 starting at 5:45 p.m. in the Council Chambers at City Hall, 500 George St. N., to consider the following items:

The agendas for the meetings is available on the City's website.

Finance Committee agenda package

General Committee agenda package

Council will hold a closed session starting at 5:15 p.m. in the Doris Room to consider a matter related to negotations - Consolidated Municipal Services - as allowed under Section 239(2)(k) of the Municipal Act.

Council meetings are live streamed online at peterborough.ca/watchcouncil.

2020 Budget process schedule

Council will consider shifting the 2020 Budget process to move the presenting of the budget documents to December 9, 2019, the public meeting to get input on the budget from the community to January 13, 2020, the Council budget deliberations to January 13 to 16, 2020, and Council's consideration of approving the budget to January 27, 2020.

The new schedule will allow staff time to receive other information from the province, review the cost increases in other areas of the budget, and make mindful recommendations that reduce one-time adjustments and impacts to levels of service as much as possible.

The City is facing significant budget pressures for 2020 as a result of recent provincial government announcements and increasing municipal costs. Staff estimate that for 2020 the net effects of these downloads total approximately $1.6 million.

Peterborough Housing Corporation Shareholder Report

The Peterborough Housing Corporation's 2018 Annual Report and audited financial statements will be presented to Council .

Peterborough Housing Corporation owns and operates 1,174 housing units and administers about 265 rent supplement units in private rental accommodations. The City is the sole shareholder of Peterborough Housing Corporation.

"Peterborough Housing Corporation is building new units both in the City and County, but not at the rate that will meet the need. We are looking at our existing corporate structure and our portfolio and making decisions on what properties serve us well, which sites could be better utilized to meet the future need and how we can increase the density to meet the targets set out in the City of Peterborough’s proposed Official Plan," Peterborough Housing Corporation states in its annual report. "We are planning mixed communities, with supports, community amenities and partnerships in order to have healthier communities.

Notice of public meeting on Development Charges Background Study

The City will be holding a public meeting to present the Development Charges Background Study, in the Council Chambers at City Hall, 500 George St. N., starting at 5:30 p.m. on October 28, 2019.

The Development Charges background study process and ensuing rates fulfill several ongoing key objectives:

  • to ensure that growth continues to pay for itself so that the burden arising from development related capital costs does not fall on existing residents in the form of higher taxation and user fees;
  • to provide the appropriate level of DC capital funding for infrastructure required by ongoing development in the City; and
  • to ensure that the resulting rates are fair and equitable to all stakeholders and do not act as an unnecessary disincentive to growth occuring in the City.

Essentially, the idea is that growth pays for growth-related infrastructure costs.

Development Charges are used to help pay for growth-related infrastructure such as roads, sidewalks, parks, transit services and affordable housing.

Staff report on Development Charges Background Study

Development Charges Background Study

The forecast has projected growth in the 2019 to 2031 period to accommodate 17,729 persons in nearly 7,018 new dwelling units. This is a decrease from 2014, the last time the engineered services by-law was amended. In 2014, the Growth Plan projected a population increase of 21,640 and 8,400 units.

A decrease in the development forecast has put upward pressure on the proposed development charge rates.

The proposed rate for the City-wide residential rate to take effect January 1, 2020 would be 31.0% ($23,337 to $30,559) more than the current rate and the non-residential rate will be 39.0% ($92.59 to $128.68) higher.

City Council's 2020 meeting schedule

Council will consider approving its 2020 meeting schedule.

Council would typically meet as General Committee on the first and second Monday of each month then as City Council on the fourth Monday of each month.

Extending appointment terms for Planning Advisory Committee members

Council will consider extending the terms for citizens appointed to the Planning Advisory Committee to November 30, 2020.

The five-member Committee has one Council member, and four citizen appointees with terms to November 2019.

The purpose of the Committee is to advise on comprehensive, city-initiated matters such as Official Plan and Zoning By-law amendments and any other planning matters as directed by Council. 

The City released the Draft Official Plan on July 9, 2019. It is important that the Planning Advisory Committee be involved in providing input on the Draft Official Plan as well as being able to experience a more typical year of planning activities prior to staff reviewing the functioning of the Committee. Staff recommend that the terms for the current citizen appointees be extended to November 2020.

New arena and aquatics complex location and funding opportunity

Arena complex site mapCity staff are recommending a different approach to building the planned new twin-pad arena and aquatics complex that would change the location to Fleming College from Trent University after the recent identification of a new provincially significant wetland included part of the proposed site at Trent.

City staff are recommending pursuing the new location at Fleming College along with applying for provincial and federal funding for the project through the Investing in Canada Infrastructure Program – Community, Culture and Recreation stream.

The Fleming College location was previously ranked as the second option on the list of possible locations when the City reviewed potential sites in 2015. At the time, one of the main factors favouring the Trent site was that it’s larger than the Fleming property allowing future phases to expand the complex to four ice pads while the Fleming property is large enough to accommodate up to three ice pads.

“Environmental considerations and the availability of funding have been two issues that the City’s been trying to reconcile with this project,” Community Services Commissioner Sheldon Laidman said. “With the identification of a new provincially significant wetland and the potential availability of provincial and federal funding at this time, we’re recommending a different approach to Council.”

The Fleming property at Sutherland Campus provides the opportunity to create a larger sports complex and complement the existing facilities, including the Bowers Park fields, the Fleming Sports Complex and the Peterborough Sport and Wellness Centre, which are all successful partnership between the City and Fleming.

“Fleming is committed to being a true partner in building success for our communities and making our college a welcoming place for all. We are very excited to continue to build on those commitments with the potential addition of a new arena complex,” said Fleming College President Maureen Adamson. “We have a strong track record of partnership with the City and this is an exciting next step as we explore building this tremendous new community asset.”

The project would include a twin-pad arena, an elevated track for walking and running, a team training centre, and multi-purpose rooms. An eight-lane, competition-size pool would be part of Phase 2. 

Creating new full-day child care spaces

Council will consider continuing with the child care spaces Expansion Plan, adding 256 full-day child care spaces that would require a 20% municipal contribution, which would be $435,908 in 2020 ($300,777 from the City and $135,131 from the County).

The provincial government launched the Expansion Plan in 2017 with 100% provincial funding for the initiative to create high-quality licensed child care spaces for children up to four years old. Municipalities now have the flexibility to decide how much to contribute, with the provincial government funding 80% and municipalities paying the remaining 20%.

With Expansion Plan funding, the City has expanded spaces in the City and County to help address the growing demand for licensed child care. Operators that expand their child care spaces receive one-time Expansion Plan funding for first-time equipping of the new spaces and ongoing Expansion Plan funding to support operating costs including fee subsidies, operating and wage grants, and special needs resource funding

While progress has been made, the demand for space continues to increase. Currently there are 3,745 licensed childcare spaces and 1,265 children waiting for a childcare space.

Mount Community Centre update

The City and the Mount Community Centre have discussed future municipal support for the Mount Community Centre above the $3.5 million in funding and municipal incentives that has already been provided to the project.

Recognizing that the City has already approved $1.5 million in capital funding to this project between 2014 and 2018, plus more than $2 million in municipal incentives, staff explained that any possible additional funding for this project will be for building units over and above the 65 affordable housing units previously committed or by committing to a deeper level of affordability, staff state in a report. The Mount Community Centre is requesting funding for units they have already started building and that have already received financial support through the affordable housing programs.

Housing Action Task Force Working Group terms of reference

Council will consider approving the terms of reference for the Housing Action Task Force Working Group, which will support the goal of increasing the supply of affordable housing to meet targets in the 10-year Housing and Homelessness Plan.

View the terms of reference

Two members of City Council and two members of County Council will be appointed to the Task Force through the City and County appointments process. Other Members will be appointed by the Joint Services Steering Committee and will include representation from City and County planning divisions, housing developers, non-profit housing providers, affordable rental and homeownership, homebuilders and sustainable builders.

Overflow shelter program location and operation

Council will consider approving leasing space from the Murray Street Baptist Church for the City's overflow shelter bed program and having Brock Mission operate the program on behalf of the City for up to two years.

The City recognizes the continued need for overflow beds as the current shelter system does not always have capacity to meet the demand. Through the ongoing shift in shelter services, the shelter system has started to experience significant vacancies. The spring and summer of 2019 was the first since the fall of 2016 that the shelter system has experienced significant vacancies. Shelter usage fluctuates daily.

The overflow shelter bed program is currently operating on a temporary basis out of the Peterborough Public Library each night. While shelter use fluctuates, there has typically been about 25 beds available each night throughout the shelter system over the last couple of months.

Requirements of an Overflow Shelter Program include:

  • Diversion from shelter services if possible. To prevent further trauma and normalization of homelessness, Overflow Shelter Program staff will first talk to people about other options rather than entering the emergency shelter or overflow shelter;
  • When someone comes to the Overflow Shelter Program location, the staff member will check to ensure if a shelter bed is available. If a shelter bed is available, the individual will be directed to that shelter bed. With 24/7 shelter service, people have access to showers, 3 meals/day, laundry services and direct contact with Housing Support Workers to focus on permanent housing solutions;
  • For those that have no alternative but to stay in the Overflow Shelter location, an Intake process will start. This includes the completion of the common assessment, necessary consents, entry of information into the shared database system and addition of their name to the By Name Priority List;
  • In the morning, if a bed is available in an emergency shelter, the bed will be reserved, and the person will be directed to that emergency shelter;
  • Members of the Built for Zero partnership will complete outreach to the Overflow Shelter Program location to ensure housing options are reviewed and an appropriate housing plan is created;
  • If situations arise where an individual is not connecting to the shelter system, the Built for Zero partners will continue outreach and will case conference for complex situations that require a multi-partner plan. If for any reason someone is not able to access any of the shelter programs, there must still be a service plan in place.

Access trail at Waverley Heights Park

Map of Waverley Heights maintenance access trail

Council will consider allowing Parks Canada to build an access trail to Thompson Bay Dam at Waverley Heights Park.

The access trail would also improve accessibility to the play structure and trail system through Waverley Heights Park for other users of the park.

Adding Library Commons Parking Lot to the City parking inventory

Council will consider adding Library Commons parking lot to the City's Parking By-Law.

New parking revenues are estimated to be approximately $21,000 annually. The amount is estimated to be the same as the annual revenue as the Library parking spaces that will be removed along Bethune Street. The revenue helps offset the cost of parking enforcement.

The lot consists of twelve parking spaces, comprised of four accessible spaces and eight standard spaces, which essentially will replace the angle parking spaces along the east side of Bethune Street that will be removed during the Bethune Street reconstruction.

Extending option to reacquire 1850 Technology Dr.

Council will consider extending the City's option to reacquire 1850 Technology Dr. until June 15, 2020.

When the City sold the vacant employment park property in 2018, it kept an option to reacquire the property if the property owner didn't start building on the property by a certain date. Nortrax Canada Inc. is in the process of getting development approvals and has asked that the City extend its option to reacquire until June 15, 2020 to give the company more time to start construction.