Council overview package for November 30, 2020

full bike rack

park in winter with mist over water

City Council gave final approval to the following items at its meeting on Monday, November 30, 2020:

City Council agenda

Council is meeting in person in the Council Chambers at City Hall, 500 George St. N. Residents can watch or listen to the livestream of the meetings at peterborough.ca/watchcouncil. In order to attend a meeting, individuals must register no later than 11 a.m. on the day of the meeting. To register, complete the online application at www.peterborough/delegations, or phone 705-742-7777 ext. 1820.

Watch Council

City service levels and budget analysis

Council approved receiving for information an analysis by KPMG of the City's service levels and budget, including a list of all services the City provides and whether the services are mandatory or non-mandated services.

Council had requested the breakdown of City services into categories of mandator and non-mandatory to consider as part of its 2021 Budget deliberations.

KPMG identified potential areas for cost savings and increasing revenues from non-tax sources as part of the analysis.

Economic development agency update

Council received an update from Peterborough and the Kawarthas Economic Development Corporation on the agencies third quarter tracking metrics.

Highlights from the July-September period include:

  • 6 businesses started
  • 150 businesses assisted, including support through a new venture e-learning course, inquiries from small businesses or potential startups, and consultations with business operators
  • 475 visitors served

"COVID-19 continues to be the biggest challenge facing local businesses in this region. The fear of the second wave and how that will impact businesses moving into the cooler weather does raise daily concerns for business," the regional economic development agency reports. "In addition, businesses continue to report that they are having challenges to fill open positions, particularly in the manufacturing and warehousing/distribution/logistics sectors. As of October 20, 2020, there were 486 active job postings in the City of Peterborough."

Using City streetlight poles for small cell infrastructure

Council approved the City to enter into a non-exclusive agreement with Rogers Communications Inc. to allow the company to put small cell infrastructure on streetlight poles.

The first phase of this project is estimated to include 50 poles. At a rate of $350 per pole, the City will generate $17,500 annually or $175,000 over a ten-year term for the first phase and $12,500 for the application review for a total of $187,500.

Rogers Communications is planning an additional 2 phases in Peterborough in the coming years estimated to be of a similar size and scope. The Master Cell Agreement will set the terms and conditions for any future phases within the term of the Master Cell Agreement, with each specific location requiring the City’s agreement.

Small cells are a low-powered cellular radio frequency node used to provide in-building and outdoor wireless service. Mobile operators, such as Rogers, use them to extend service coverage and/or increase network capacity. Small cells operate on Canadian Radio-television and Telecommunications (CRTC) licensed radio frequency spectrum to connect cellular devices onto a network.

There will be future benefits to the City through the new network infrastructure and private capital investments with the installation of the small cell technology as it will support the expansion or enhancement of the City’s networked traffic signal infrastructure to new signaled intersections without additional cost to the City. The City currently has an agreement with Rogers to access its fibre network to support the connection of 110 of the City’s 146 signalized intersections in the City’s smart city network. This agreement was signed in 2006 and expires in 2028. Under the agreement, Rogers provides this access to the City at no cost. The smart signalized intersections transmit traffic data across the network. As the City grows, there are an additional 10 signalized intersections planned over the next 5 years. When the agreement expires, the City will need to consider costs and options to continue network connectivity at all intersections. Leveraging the Master Cell Agreement with Rogers is an opportunity to negotiate fibre access into the future at no cost to the City. The full extent of this opportunity will not be known until Rogers has completed detailed planning of all three phases of the project.

Affordable housing project incentives

Council approved providing municipal incentives to support the development of a 41-unit affordable housing project being built by Habitat for Humanity at 33 Leahy's Lane.

To support the project through the City's Affordable Housing Community Improvement Program, the City would pay the project's development charge fees worth $707,783 and the cash-in-lieu of parking requirement worth $151,961. The money for the incentives would come from the Housing Services Partnership Reserve.

The Phase 1 project at 33 Leahy’s Lane is an innovative model and the first project of this type for Habitat for Humanity Canada. Through Habitat Canada, the Federal government (Canada Mortgage and Housing Corporation) is supporting this 41-unit condominium project with $4.1M in funding. The community participation with this project has been significant. To date, Habitat has received commitments of $1.2M in discounted materials and/or donations of materials and services.

August 2020 marked the beginning of construction work onsite, and completion is planned for January 2022. There will be 6 one-bedroom, 29 two-bedroom, and 6 three bedroom homes in this project.

Habitat is currently processing applications for households interested in becoming “partner families” who will live in the new build. The planned mix of household types includes 9 singles, 10 seniors, 4 couples, and 18 families (single-parent, two-parent, and multi-generational). The income limits for partner families is between $30,000 and $82,000.

Ontario Works Dental Administration adjudication

Council approved appointing AccertaClaim Servicorp Inc. as the adjudicator for the Ontario Works Dental Administration program for $318,500 for a five-year period.

The administration of dental and denture services for eligible social assistance clients under the Ontario Works Discretionary Benefit program includes the adjudication and payment of claims to dental and denture providers.

AccertaClaim was awarded the work through an RFP in 2015 and a two-year extension in 2018.

The City posted an Advance Contract Award Notice (ACAN-01-20 OW Dental Administration) to its Bids and Tender website for a 10-day period ending October 9, 2020. There was only one Statement of Capabilities submission received and it did not meet the City’s minimum requirements. With the lack of submissions, City staff are recommending the award of the contract outside of a competitive process.

Asset management planning update

Council approved a report for information on the City's asset management planning progress in relation to the provincial regulations on asset management planning for municipal infrastructure reporting requirements.

The City completed its first Asset Management Plan in 2014 to meet provincial funding requirements. The plan was updated in 2016. The plan includes wastewater, stormwater, roads, bridges, social housing, roads, sidewalks, trails, transit, and arenas.

Asset management is defined as the “coordinated activity of an organization to realize value from assets”. It is an ongoing process of making the best possible decisions regarding the construction, operation, maintenance, renewal, replacement and disposal of assets. Asset management helps put some rigor and structure around the information the City uses to make strategic decisions.

The purpose of the City’s Asset Management Plan is:

  1. To provide a comprehensive reference for Council, Managers and staff to make informed decisions by using asset data as evidence.
  2. To serve as a strategic work plan for City assets and to provide a means of guiding infrastructure investment decisions in order to meet key strategic goals.
  3. To fulfill provincial requirements, enabling the City to apply for funding grants such as the provincial Gas Tax allocation.

The 2020 Asset Management Plan that will detail the current state of the infrastructure assets, the levels of service expected, planned actions to ensure the assets are providing the determined level of service, and financing strategies to implement the planned actions will be presented to Council as a separate report by the end of the first quarter of 2021.

Planning application for 385 George St. N.

Council approved Official Plan and Zoning By-law changes for 385 George St. N. to allow the property to be used for a mix of commercial and multi-unit residential with a total of up to 56 residential units and approximately 560 square metres (6028 square feet) of ground floor commercial uses.

A holding symbol would be put on the zoning change until Site Plan Approval has been granted for the property, which will include the following requirements:

  • Samples of exterior material be provided;
  • Floor heights on floor two through five are a consistent height;
  • The building will step-back above the fourth storey datum line;
  • Any additional concerns, as stated in the letters received from Peterborough Architectural Conservation Advisory Committee dated July 16, 2020 and September 24, 2020, have been addressed; and
  • The above-mentioned items are to the satisfaction of the Planner of Urban Design and Heritage Resource Coordinator to ensure compatibility of the building with the abutting designated heritage property and context of the neighbourhood.

The property is on the west side of George Street between Hunter and Simcoe streets.

The development is proposed to be constructed on a lot which is currently occupied by a vacant two-storey commercial building. The proposed adaptive reuse will provide additional housing opportunity in the central core area as well as providing economic benefit through the revitalized commercial ground floor area. A variety of unit types are to be provided including two-bedroom, one-bedroom and studio apartments with 10 units being barrier free.

Planning application for 793 Crawford Dr.

Council approved denying the zoning change application for 793 Crawford Dr. to recognize the use of the existing building as a triplex

The property is on the south side of Crawford Drive, at the intersection of Erskine Avenue. It is within the flood plain of Byersville Creek and the Otonabee River, and the westerly 6.096 metres of the property is subject to an easement in favour of the City to maintain a trunk storm sewer.

Otonabee Region Conservation Authority (ORCA) has advised that based on the Lower Byersville Creek Floodplain Mapping, the regulatory flood elevation at the property is 190.70 metres above sea level. Furthermore, ORCA advised that the depth of flooding under a regulatory storm event on this portion of Crawford Drive ranges from 0.39 metres to 0.83 metres. At these depths, the property is deemed inaccessible for vehicle and pedestrian movement during a flood event. ORCA advised that the elevation of the property frontage appears to be 190.06 masl which would result in approximately 0.30 metres of flood water impacting the property and the basement dwelling unit. Based on this information, ORCA has advised that the proposed Zoning By-law amendment is inconsistent with the Provincial Policy Statement. City Staff agree with ORCA’s position.

Planning application for 520 and 540 Brealey Dr.

Council approved changing the zoning for the properties at 520 and 540 Brealey Dr. to facilitate the creation of an 18-unit apartment dwelling.

The properties are on the northeast corner of Brealey Drive and Sir Sandford Fleming Drive.

The development, known as Life at the Brealey Inc., is currently constructing 14 townhomes and a two storey, 18-unit apartment building at 540 Brealey Drive as part of its Phase 1. The development parcel, which was rezoned for residential purposes in 2004, was severed from the adjacent Christian Victory Church property at 520 Brealey Drive in 2005.

The current application relates to Phase 2 of the development.

Life at the Brealey Inc. is seeking to acquire an additional 0.34 ha of land from the church, located adjacent to the apartment building that is currently under construction, to facilitate the construction of a second two storey, 18-unit apartment building on site.

To facilitate the Phase 2 development, Life at the Brealey Inc. and Christian Victory Church are jointly seeking to re-zone their properties to permit residential use on the Phase 2 lands, to reflect the previous minor variances granted for the Phase 1 lands, and to adjust some of the regulations that would apply to the remaining church property.

Planning application for mixed residential-commercial development

Council approved zoning changes for 109-127 Hunter St. E., 367 Rogers St. and Part of 124 Robinson St. to allow a mix of commercial and multi-unit residential units with a total of up to 97 residential units and about 1,213 square metres of ground floor commercial space.

The properties are on the south side of Hunter Street East, next to the Rotary Trail, mid block between Hunter Street East, Mark Street, Rogers Street and Robinson Street in East City.

The Rotary Trail would be re-aligned by the applicants to a location slightly east of the existing corridor as a condition of approval related to the redevelopment.

The Concept Site Plan illustrates a total of four buildings ranging in height from three to six storeys. It is anticipated that the tallest buildings be situated along Hunter Street East and transitioning to lower heights to the south along the Rotary Trail, adjacent to the established residential dwellings along Rogers Street.

Major Sport and Event Centre

Council approved receiving for information a presentation on the City's study on a potential future Major Sport and Event Centre and referring the item to a larger strategic planning exercise carried out in Key Strategic Development and Investment Areas contained in the Central Area as identified in the new Draft Official Plan.

As part of the most recent phase of the Major Sport and Event Centre study, the project included additional evaluation of the shortlist of candidate sites identified during the feasibility study project, including a review of the Market Plaza site. Further analysis led to narrowing the site search to Morrow Park and a site in the downtown area. As a result, additional downtown site locations were reviewed that may prove to be suitable following some modifications to preliminary concept design specifications.

The work completed on the project indicates a Major Sport and Event Centre is best situated in the Central Area.

Key strategic development and investment areas are identified as having the potential to support the City’s desired vision and objectives, including the creation of community hubs with a mix and range of land uses, a high quality public realm and waterfront, transit improvements, and the restoration of natural heritage features.

The Central Area contains Key Strategic Development and Investment Areas, and for that reason, the potential for a Major Sport and Event Centre should be referred to this larger strategic planning exercise.

Arena and Aquatic Centre Complex

Council approved asking City staff to review Morrow Park as an alternate site for the planned new Arena and Aquatic complex and provide Council with a follow-up report to include a high-level conceptual design and budget costs associated with pursuing the Morrow Park location.

Staff firmly believe planning for the new arena complex must continue as the demand for ice and floor time in our community remains strong and is further stressed following the closure of Northcrest Arena. The information contained in the 2014 Arena Needs Assessment and Feasibility Study calling for an additional two ice pads in 2021 beyond the replacement of the single pad Northcrest Arena remains relevant today. With the update from Fleming College senior administration placing the status of the Fleming Site on hold for an unspecified length of time, City staff are now considering alternative options to proceed with the project in a timely manner.

The first consideration is to move forward with this much anticipated Municipal project to include all the program elements previously approved by Council on the alternate site of Morrow Park.

The design would continue to include the following program elements that were previously approved by Council:

Phase 1

  • A twin pad arena with 500 seats on each pad
  • An elevated walking/running track
  • 12 team change rooms and 2 official rooms
  • A team training centre
  • Office / Administration / Customer Service space for City staff
  • Office space leased to sport group(s)
  • A concession stand
  • Two multipurpose rooms
  • Public washrooms, elevator and storage
  • Landscaping and parking
  • LEED certified construction standard

Planned future Phase 2 

  • Competitive 8 lane pool with changerooms

Planned future Phase 3

  • Third ice pad expansion

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