Council overview package for November 25, 2019

full bike rack

Aerial photo of Peterborough

City Council approved the following items at its meeting on Monday, November 25, 2019 in the Council Chambers at City Hall, 500 George St. N.:

View the Council meeting agenda

Council meetings are live streamed online at peterborough.ca/watchcouncil.

At the beginning of the meeting, there was a ceremonial presentation recognizing the 2019 World Women's U19 Lacrosse Championship that was held in Peterborough.

Land use designation for 211 Hunter St. E.

Conceptual rendering of new residential buildings

Council approved changing the land use designation for 211 Hunter St. E. to allow the owner to build another 259 residential units, which would be built in an eight-storey building and an 11-storey building as part of the development.

The property is at the southeast corner of Hunter St. E. and Armour Rd. It's the site of the former Westclox industrial building, which has been converted into residential and commercial space. The planned 259 new residential units would be part of new buildings built on the property.

The zoning designation, Section 259 (SP.229 - Special Commercial District), is amended for aspects such as lot area, maximum building floor area, setbacks from lot lines, permitted building heights, and parking requirements, as detailed in the staff report.

In the next stage, the site plan approval process, there would be further reviews of specific transportation-related requirements as well as further refinement of the proposal related to visual impact and storm water management. The developer would also need to monitor the vibrations and land disturbances from the construction to ensure there are no negative impacts on the nearby Peterborough Lift Lock, which is a national historic site.

Parking for the new buildings would be provided through both surface parking and a three-storey parking structure that would be built into the existing slope of the property.

Council appointments to committees and boards

Council approved appointments of Council members to various committees and boards for a one-year term ending November 30, 2020.

 Appointments to various committees and boards
 
 Finance Committee (all members of Council)

Dean Pappas, Chair

Gary Baldwin, Vice Chair 

General Committee (all members of Council) 

Andrew Beamer, Chair

Keith Riel, Vice Chair

 Deputy Mayor
Andrew Beamer, First Deputy Mayor
Kemi Akapo, Second Deputy Mayor
 Portfolios

Keith Riel, Chair of Arts, Culture and Heritage
Dean Pappas, Chair of Finance
Andrew Beamer, Chair of Fire Services
Kim Zippel, Vice-Chair of Fire Services
Don Vassiliadis, Chair of Public Works
Keith Riel, Chair of Social Services
Kemi Akapo, Co-Chair of Transportation
Don Vassiliadis, Co-Chair of Transportation
Gary Baldwin, Chair of Waste Management
Don Vassiliadis, Chair of Diversity
Keith Riel, Chair of Seniors
Lesley Parnell, Chair of Arenas, Parks, & Recreation
Kemi Akapo, Chair of Youth
Stephen Wright, Vice-Chair of Economic Development
Diane Therrien, Chair of Planning
Gary Baldwin, Vice-Chair of Planning
Henry Clarke, Co-Chair of Housing
Keith Riel, Co-Chair of Housing

Diane Therrien, Chair of the following portfolios:

  • Economic Development
  • Intergovernmental Relations
  • Civic Engagement and Public Relations
  • Indigenous Relations and Consultation
 Housing and Homelessness Advisory Committee
Henry Clarke
Keith Riel
 Arenas, Parks and Recreation Advisory Committee
Lesley Parnell
Gary Baldwin
 Arts, Culture and Heritage Advisory Committee
Kemi Akapo
Keith Riel
 Boundary Committee
Diane Therrien
Gary Baldwin
Dean Pappas
Don Vassiliadis
Kim Zippel
 Cenotaph Advisory Committee
Henry Clarke
 Citizen Appointment Selection Committee
Diane Therrien
Gary Baldwin
Keith Riel
Dean Pappas
Kim Zippel
 Community Investment Grants Advisory Committee
Kemi Akapo
Keith Riel
 Museum and Archives Advisory Committee
 Lesley Parnell
 Procedure By-law Review 
Diane Therrien
Gary Baldwin
 Youth Commission
 Kemi Akapo
 Age-friendly Peterborough Advisory Committee
 Keith Riel
 Peterborough Environmental Advisory Committee
 Kim Zippel
 Accessibility Advisory Committee
 Henry Clarke
 City/County Waste Management Committee
Kemi Akapo
Gary Baldwin
Don Vassiliadis
 City of Peterborough Holdings Inc.
Diane Therrien
Keith Riel
 East City/Ashburnham Business Improvement Area
 Keith Riel
 Fairhaven Committee of Management
Stephen Wright
Keith Riel
 Joint Services Steering Committee
Diane Therrien
Henry Clarke
Dean Pappas
Keith Riel
 Peterborough Architectural Conservation Advisory Committee
 Henry Clarke
 Otonabee Region Conservation Authority
Diane Therrien
Gary Baldwin
Kim Zippel
Peterborough Public Health
Henry Clarke
Don Vassiliadis
Kim Zippel
Peterborough Downtown Business Improvement Area
Kemi Akapo
Peterborough Public Library Board

Kemi Akapo

Henry Clarke

Peterborough Utilities Commission
Diane Therrien
Gary Baldwin
Dean Pappas
Don Vassiliadis
Stephen Wright
Peterborough Police Services Board
Diane Therrien
Gary Baldwin
Planning Advisory Committee
Diane Therrien
Art Gallery of Peterborough, Board of Directors
Lesley Parnell
Downtown Action Committee
Diane Therrien
Kemi Akapo
Dean Pappas
Greater Peterborough Chamber of Commerce
Stephen Wright
Liaison Committee with Fleming College
Diane Therrien
Lesley Parnell
Kim Zippel
Liaison Committee with Trent University
Diane Therrien
Andrew Beamer
Gary Baldwin
Don Vassiliadis
Multicultural Canada Day Committee
Dean Pappas
Peterborough Agricultural Society
Dean Pappas
Peterborough Housing Authority
Keith Riel
Official Plan Working Group
Diane Therrien
Lesley Parnell

Smart Cities application

Council asked City staff to form a Smart Cities Steering Committee and to submit an application prepared by the new committee to the Smart Cities Challenge through Infrastructure Canada.

To help prepare an application for the Smart Cities Challenge, the Downtown Business Improvement Area (DBIA) has created a Smart Cities Readiness Project.

From the applicants, 20 finalists will be shortlisted to receive $250,000 to develop their Smart Cities proposals. Winning communities will be awarded prize money up to $50 million to help implement their concepts.

Material Recycling Facility renovation work

Recyclable materials at the material recycling facility

The City transferred a contract for work at the Material Recycling Facility to Emterra Environmental, which is doing other work at the facility as part of its contract for collection and processing of recyclable materials, from the company that was previously awarded the work, Snyder Construction, City staff state in a report to Council.

Staff made the change under the emergency procurement provisions of the City's Procurement By-Law. Snyder Construction agreed to step away from the contract it had with the City and Emterra agreed to provide the service at the same price that Snyder had offered when it won the contract through the tender process.

By switching to Emterra, the City has a single company doing construction work on the site, which satisfies requirements by the Workplace, Safety and Insurance Board.

The City is bringing the Material Recycling Facility building back to original conditions, as such, concrete floor repairs; concrete entrance slabs; asphalt repairs; new bollards; new hydraulic dock levelers; sprinkler and fire alarm upgrades; washroom re-fits; office areas, lunchroom and washroom repainting; and some flooring replacement. The work costs $312,072.

Collecting money owed to the City

Council approved increasing the maximum commission rate charged by third-party collection agencies for the recovery of outstanding receivables to 45% from 25% to increase the incentive for collection agencies to recover the outstanding debt for the City.

Currently, all debts that City collections staff are unable to successfully collect are forwarded to a third-party collection agency. The City currently holds contracts with a first placement and a second placement agency. These agencies issue a commission rate that varies by agency and by placement, but at an amount within the current 25% threshold. This rate is calculated as a percentage of the fine and is paid by the debtor having no effect on the amount received by the City from successful collections.

A maximum commission rate of 45% charged by a third-party collection agency and added to the outstanding receivable will allow City staff to utilize first, second and third placement agencies. This charge will create an incentive for third-party collection agencies to pursue outstanding debts where City staff have exhausted all internal collection actions.

Joining the Coalition of Inclusive Municipalities

Council supported having Mayor Diane Therrien sign a declaration for the City to join the Canadian Coalition of Inclusive Municipalities and asking staff to report back in June 2020 on new priorities and proposed actions and timelines on working toward the commitments expressed in the declaration.

When municipalities become members of the Coalition of Inclusive Municipalities, they commit to investing time and resources to create more welcoming and inclusive communities as part of a network of cities seeking to improve policies against racism, discrimination, exclusion and intolerance.

Council also asked staff to report back on potential funding from the province and federal government to hire a contract position for a diversity and inclusion officer staff position, including affirmative action by the City for its own hiring from minority communities.

The staff report outlines actions the City has taken as an employer to address discrimination and racism.

Investing proceeds from the sale of Peterborough Distribution Inc.

The City of Peterborough will engage with the community on how to invest the proceeds from the pending sale of Peterborough Distribution Inc., which is expected to generate between $50 million and $55 million in net proceeds, City Council decided on Monday, November 25, 2019.

Council asked to hear presentations on two potential options for investing the proceeds of the sale – a presentation on what it would look like if the City invested some or all of the funds in City of Peterborough Holdings Inc. for renewable energy generation and a presentation on how the City could invest part or all of the proceeds of the sale to create a Legacy Fund.

The dates for the presentations will be posted once they’re scheduled and the meetings will be open to the public.

After the presentations, the City will consult with the community to get feedback and ideas on how to invest the estimated $50 million to $55 million. Following the community consultation, Council could decide on one of the two options from the presentations, it could choose to invest in both options, or it could explore other options that emerge from the community consultation.

City staff would report back to Council on what was heard from the consultations and with recommendations by June 2020.

“This is the start of a public process,” said City Treasurer and Commissioner of Corporate and Legislative Services Richard Freymond. “The City will be engaging with residents on ways to invest the proceeds from the sale of Peterborough Distribution Inc. in ways that will benefit our community for future generations by protecting or growing the principal amount, which would generate ongoing annual revenue for the community.”

With the two options that are currently being considered, the City wouldn’t spend the principal amount from the proceeds of the sale; rather, it would only spend the interest or dividends that are generated from the principal amount. The idea is that the main amount, the estimated $50 million to $55 million, would remain and potentially grow as a revenue generating investment.

The community consultation will include a survey available both online and in hard copy as well as in-person engagement opportunities.

Development Charges

Construction of a subdivision

Council approved updating the City's Development Charges for the next five year period, January 1, 2020 to December 31, 2024 to ensure that the rates fulfill several ongoing key objectives:

  • to ensure that growth continues to pay for itself so that the burden arising from development related capital costs does not fall on existing residents in the form of higher taxation and user fees;
  • to provide the appropriate level of Development Charges capital funding for infrastructure required by ongoing development in the City; and
  • to ensure that the resulting rates are fair and equitable to all stakeholders and do not act as an unnecessary disincentive to growth occurring in the City.

Essentially, the idea is that growth pays for growth-related infrastructure costs.

View staff report on Development Charges update

View Development Charges Background Study

Development Charges are used to help pay for growth-related infrastructure such as roads, sidewalks, parks, transit services and affordable housing. 

From 2019 to 2031, the City is projected to grow by 17,729 people in almost 7,018 new dwelling units. This is a decrease from the projections in 2014, the last time the engineered services by-law was amended. In 2014, the Growth Plan projected a population increase of 21,640 and 8,400 units over that period.

A decrease in the development forecast has put upward pressure on the proposed development charge rates.

The new rate for the City-wide residential rate to take effect January 1, 2020 is 26% ($23,337 to $29,500) more than the current rate and the non-residential rate is 33.0% ($92.59 to $123.55) higher.

Supporting a nomination for a representative to the Trent Valley Conservation Coalition Source Protection Committee

Council supported the nomination of Asphodel-Norwood Deputy Mayor Lori Burtt for a position on the Trent Valley Conservation Coalition Source Protection Committee.

The Trent Conservation Coalition Source Protection Committee is responsible for monitoring processes associated with the gathering of source protection information, assessing threats, developing policies and supporting implementation of the comprehensive Drinking Water Source Protection Plans for the Trent and Ganaraska watersheds.

The Otonabee-Peterborough Source Protection Area has two municipal representatives on the committee. Deputy Mayor Bonnie Clark from the Township of Otonabee-South Monaghan and Richard Straka, formerly a City of Peterborough employee, are currently the municipal representatives. Straka’s appointment to the committee expires on December 31, 2019.

Chemong Road speed limit reduction

Map of speed reduction area for Chemong Road

Council approved reducing the speed limit on Chemong Road between Milroy Drive and the north City limit to 50 kilometres per hour from 70 kilometres per hour to improve safety and better reflect the urbanization and level of activity in that section of Chemong Road.

Peterborough and the Kawarthas Economic Development Corporation update report

Council approved a report for information on the third quarter (July-September) activities of the Peterborough and the Kawarthas Economic Development Corporation.

Among the highlights:

  • Through the Business Advisory Centre, offered nine workshops with 60 attendees;
  • Through the Business Advisory Centre, provided 72 hours of consulting services;
  • Supported the start up of eight new businesses through the Business Advisory Centre;
  • Visited 28 businesses in the County and 12 in the City;
  • Assisted 40 unique businesses and six repeat businesses with growing their businesses;
  • Generated three leads for attracting new businesses in the agriculture sector, two in the manufacturing sector, and two in the retail sector;
  • One new business attracted to the region;
  • 15 stories for Peterborough and the Kawarthas Economic Development and clients through earned media

The general mandate of Peterborough and the Kawarthas Economic Development within the agreement between the City, the County of Peterborough and Peterborough and the Kawarthas Economic Development is to facilitate an environment which will contribute to the creation of wealth, the growth of new employment and the development of an improving quality of life for area residents.

Council heard a presentation from the regional economic development agency at its General Committee meeting on November 4, 2019.

Canoe and Kayak Club update

Young people in canoes on a lake

Council approved extending the agreement with the Peterborough Canoe and Kayak Club for the club's non-exclusive use of Johnson Park for an additional five years, from January 1, 2020 to October 31, 2024.

The club will pay $220 per month plus tax for its non-exclusive use of the park, which remains open for public use. The club would build a permanent dock on the shoreline to accommodate participants who have disabilities. More than 30 youth participated in the club's summer day camp program and 20 people participated in the club's Regatta Ready Program along with 13 Master paddlers in the club's first year.

Visit the Peterborough Canoe and Kayak Club website

Organic waste collection and processing project

Council approved hiring D.M. Wills Associates for the organic waste collection and processing project for the design, permitting and approvals as well as support of tendering, construction administration and commissioning for $1,195,910 plus tax.

The overall household organic waste collection and processing project has a budget of $15.3 million. The organic waste collection and processing project will set up a program for both leaf and yard waste as well as kitchen organic waste. The federal government is contributing $6.1 million toward the project.

The City has been working toward the implementation of organic waste collection and processing with various projects in the past. D.M. Wills has been involved in the previous projects related to the leaf and yard waste project and the source separated organics project.

Contract for the completion of the Official Plan

Foam block models of buildings on a map

Council approved increasing the City's contract with the Planning Partnership for the completion of the Official Plan update to $118,000 from $96,000 to allow for its expanded involvement in the process, including responding to public comments and additional revisions to the draft plan following the community consultation.

The City of Peterborough has not completed a comprehensive update of the Official Plan since 1981. The Official Plan Update has been a major project over the last several years, with the Plan really taking shape in the past few months. The target for completion of the final draft plan is late 2019. The major factor for the recent progress has been the re-focus of staff time, a new planning position and the involvement of The Planning Partnership in 2019 to complete a series of drafts of the Official Plan.

The project includes a significant amount of time associated with public open houses and meetings for consultation programs, including a variety methods to include as many people as possible, such as open house meetings, stakeholder and First Nations meetings, pop-up information booths and online engagement sessions. There was greater involvement for the Planning Partnership than was first anticipated.

Visit the Official Plan update website

Easement at 362 London St.

Council approved a recommendation for the City to purchase an easement over part of 362 London St. for $26,583 to allow the City to install infrastructure along the bank of the Brookdale Channel to prevent erosion.

The City is conducting rehabilitation work along the Brookdale Channel.

Map showing location of 362 London St

Review of waste management options

Council approved the following motion by Councillor Henry Clarke and Councillor Gary Baldwin:

Whereas landfill is widely recognized as a poor environmental option for dealing with waste management; and

Whereas landfills are huge producers of carbon dioxide and methane, both major contributors to global warming and climate change; and

Whereas we have approximately 15-20 years remaining in our current landfill capacity, and an urgency to deal with global warming.

Therefore, be it resolved:

  • By the end of the first quarter 2020, staff report to Council outlining the regulatory requirements for a review of waste management options; and
  • The report includes the City's workplan and timelines for undertaking the review of waste management options for the future.

The City of Peterborough will engage with the community on how to invest the proceeds from the pending sale of Peterborough Distribution Inc., which is expected to generate between $50 million and $55 million in net proceeds, City Council decided on Monday, November 25, 2019.