Council overview package for November 12, 2019

full bike rack

Aerial photo of Peterborough

City Council endorsed the following items during its General Committee meeting on Tuesday, November 12, 2019:

Council will consider giving final approval to its recommendations from the General Committee meeting during its regular Council meeting on November 25, 2019.

View the Council meeting agenda

Council meetings are live streamed online at peterborough.ca/watchcouncil.

In addition to the General Committee meeting, Council held a Finance Committee meeting, endorsing the City's 2019 Audit Plan and the Pre-Audit Planning Letter.

Land use designation for 211 Hunter St. E.

Conceptual rendering of new residential buildings

Council endorsed an application to change the land use designation for 211 Hunter St. E. to allow the owner to build another 259 residential units, which would be built in an eight-storey building and an 11-storey building as part of the development.

The property is at the southeast corner of Hunter St. E. and Armour Rd. It's the site of the former Westclox industrial building, which has been converted into residential and commercial space. The proposed 259 new residential units would be part of new buildings built on the property.

If Council approves the application, the zoning designation, Section 259 (SP.229 - Special Commercial District), would be amended for aspects such as lot area, maximum building floor area, setbacks from lot lines, permitted building heights, and parking requirements, as detailed in the staff report.

In the next stage, the site plan approval process, there would be further reviews of specific transportation-related requirements as well as further refinement of the proposal related to visual impact and storm water management. The developer would also need to monitor the vibrations and land disturbances from  theconstruction to ensure there are no negative impacts on the nearby Peterborough Lift Lock, which is a national historic site.

Parking for the new buildings would be provided through both surface parking and a three-storey parking structure that would be built into the existing slope of the property.

Council appointments to committees and boards

Council endorsed Mayor Diane Therrien's recommendations on appointments of Council members to various committees and boards for a one-year term ending November 30, 2020.

The recommendations are:

 Finance Committee (all members of Council)

Dean Pappas, Chair

Gary Baldwin, Vice Chair 

General Committee (all members of Council) 

Andrew Beamer, Chair

Keith Riel, Vice Chair

 Deputy Mayor
Andrew Beamer, First Deputy Mayor
Kemi Akapo, Second Deputy Mayor
 Portfolios

Keith Riel, Chair of Arts, Culture and Heritage
Dean Pappas, Chair of Finance
Andrew Beamer, Chair of Fire Services
Kim Zippel, Vice-Chair of Fire Services
Don Vassiliadis, Chair of Public Works
Keith Riel, Chair of Social Services
Kemi Akapo, Co-Chair of Transportation
Don Vassiliadis, Co-Chair of Transportation
Gary Baldwin, Chair of Waste Management
Don Vassiliadis, Chair of Diversity
Keith Riel, Chair of Seniors
Lesley Parnell, Chair of Arenas, Parks, & Recreation
Kemi Akapo, Chair of Youth
Stephen Wright, Vice-Chair of Economic Development
Diane Therrien, Chair of Planning
Gary Baldwin, Vice-Chair of Planning
Henry Clarke, Co-Chair of Housing
Keith Riel, Co-Chair of Housing

Diane Therrien, Chair of the following portfolios:

  • Economic Development
  • Intergovernmental Relations
  • Civic Engagement and Public Relations
  • Indigenous Relations and Consultation
 Housing and Homelessness Advisory Committee
Henry Clarke
Keith Riel
 Arenas, Parks and Recreation Advisory Committee
Lesley Parnell
Gary Baldwin
 Arts, Culture and Heritage Advisory Committee
Kemi Akapo
Keith Riel
 Boundary Committee
Diane Therrien
Gary Baldwin
Dean Pappas
Don Vassiliadis
Kim Zippel
 Cenotaph Advisory Committee
Henry Clarke
 Citizen Appointment Selection Committee
Diane Therrien
Gary Baldwin
Keith Riel
Dean Pappas
Kim Zippel
 Community Investment Grants Advisory Committee
Kemi Akapo
Keith Riel
 Museum and Archives Advisory Committee
 Lesley Parnell
 Procedure By-law Review 
Diane Therrien
Gary Baldwin
 Youth Commission
 Kemi Akapo
 Age-friendly Peterborough Advisory Committee
 Keith Riel
 Peterborough Environmental Advisory Committee
 Kim Zippel
 Accessibility Advisory Committee
 Henry Clarke
 City/County Waste Management Committee
Kemi Akapo
Gary Baldwin
Don Vassiliadis
 City of Peterborough Holdings Inc.
Diane Therrien
Keith Riel
 East City/Ashburnham Business Improvement Area
 Keith Riel
 Fairhaven Committee of Management
Stephen Wright
Keith Riel
 Joint Services Steering Committee
Diane Therrien
Henry Clarke
Dean Pappas
Keith Riel
 Peterborough Architectural Conservation Advisory Committee
 Henry Clarke
 Otonabee Region Conservation Authority
Diane Therrien
Gary Baldwin
Kim Zippel
Peterborough Public Health
Henry Clarke
Don Vassiliadis
Kim Zippel
Peterborough Downtown Business Improvement Area
Kemi Akapo
Peterborough Public Library Board

Kemi Akapo

Henry Clarke

Peterborough Utilities Commission
Diane Therrien
Gary Baldwin
Dean Pappas
Don Vassiliadis
Stephen Wright
Peterborough Police Services Board
Diane Therrien
Gary Baldwin
Planning Advisory Committee
Diane Therrien
Art Gallery of Peterborough, Board of Directors
Lesley Parnell
Downtown Action Committee
Diane Therrien
Kemi Akapo
Dean Pappas
Greater Peterborough Chamber of Commerce
Stephen Wright
Liaison Committee with Fleming College
Diane Therrien
Lesley Parnell
Kim Zippel
Liaison Committee with Trent University
Diane Therrien
Andrew Beamer
Gary Baldwin
Don Vassiliadis
Multicultural Canada Day Committee
Dean Pappas
Peterborough Agricultural Society
Dean Pappas
Peterborough Housing Authority
Keith Riel
Official Plan Working Group
Diane Therrien
Lesley Parnell

Smart Cities application

Council supported a recommendation from Mayor Diane Therrien to ask City staff to form a Smart Cities Steering Committee and to submit an application by prepared by the new committee to the Smart Cities Challenge through Infrastructure Canada.

To help prepare an application for the Smart Cities Challenge, the Downtown Business Improvement Area (DBIA) has created a Smart Cities Readiness Project.

From the applicants, 20 finalists will be shortlisted to receive $250,000 to develop their Smart Cities proposals. Winning communities will be awarded prize money up to $50 million to help implement their concepts.

Material Recycling Facility renovation work

Recyclable materials at the material recycling facility

The City transferred a contract for work at the Material Recycling Facility to Emterra Environmental, which is doing other work at the facility as part of its contract for collection and processing of recyclable materials, from the company that was previously awarded the work, Snyder Construction, City staff state in a report to Council.

Staff made the change under the emergency procurement provisions of the City's Procurement By-Law. Snyder Construction agreed to step away from the contract it had with the City and Emterra agreed to provide the service at the same price that Snyder had offered when it won the contract through the tender process.

By switching to Emterra, the City has a single company doing construction work on the site, which satisfies requirements by the Workplace, Safety and Insurance Board.

The City is bringing the Material Recycling Facility building back to original conditions, as such, concrete floor repairs; concrete entrance slabs; asphalt repairs; new bollards; new hydraulic dock levelers; sprinkler and fire alarm upgrades; washroom re-fits; office areas, lunchroom and washroom repainting; and some flooring replacement. The work costs $312,072.

Collecting money owed to the City

Council supported increasing the maximum commission rate charged by third-party collection agencies for the recovery of outstanding receivables to 45% from 25% to increase the incentive for collection agencies to recover the outstanding debt for the City.

Currently, all debts that City collections staff are unable to successfully collect are forwarded to a third-party collection agency. The City currently holds contracts with a first placement and a second placement agency. These agencies issue a commission rate that varies by agency and by placement, but at an amount within the current 25% threshold. This rate is calculated as a percentage of the fine and is paid by the debtor having no effect on the amount received by the City from successful collections.

A maximum commission rate of 45% charged by a third-party collection agency and added to the outstanding receivable will allow City staff to utilize first, second and third placement agencies. This charge will create an incentive for third-party collection agencies to pursue outstanding debts where City staff have exhausted all internal collection actions.

Joining the Coalition of Inclusive Municipalities

Council endorsed the declaration to join the Canadian Coalition of Inclusive Municipalities and asking staff to report back in June 2020 on new priorities and proposed actions and timelines on working toward the commitments expressed in the declaration.

When municipalities become members of the Coalition of Inclusive Municipalities, they commit to investing time and resources to create more welcoming and inclusive communities as part of a network of cities seeking to improve policies against racism, discrimination, exclusion and intolerance.

Council asked staff to report back on potential funding from the province and federal government to hire a contract position for a diversity and inclusion officer staff position, including affirmative action by the City for its own hiring from minority communities.

The staff report outlines actions the City has taken as an employer to address discrimination and racism.

Investing proceeds from the sale of Peterborough Distribution Inc.

With the sale of Peterborough Distribution Inc. being considered by the Ontario Energy Board, Council is preparing for the potential sale by reviewing how the City would invest the estimated $50 million to $55 million in net proceeds it would receive from the transaction.

At this point, Council isn't being asked to decide on how to invest the proceeds of the sale; it's starting the process to consider options, which would include presentations on two recommended options as well as community consultation.

Staff recommend to Council that it consider two options for investing the proceeds from the sale:

  • Establishing a City of Peterborough Legacy Fund, which would protect the principal amount - the estimated $50 million to $55 million - and only the investment income from that principal amount would be available for the City to spend. Use of the income from the investment would be used to finance capital work. To help protect the principal amount, Council could set a requirement that it would take a 2/3 majority vote of Council to approve spending any of the principal amount.
  • Investing in renewable energy generation through City of Peterborough Holdings Inc., a company that's owned by the City and pays the City annual dividend and interest payments. The City expects to receive $5.78 million in dividend payments from City of Peterborough Holdings Inc. this year.

Council endorsed exploring the options. The City would ask for presentations to Council from City of Peterborough Holdings Inc. on investing in renewable energy generation and ONE Investment, which is a non-profit organization formed by Municipal Finance Officers' Association and the Association of Municipalities of Ontario, on creating a Legacy Fund.

Following the presentations, the City would consult with the community through meetings with advisory and stakeholder groups as well as a survey, which would be available online and in hard copy.

Development Charges

Council endorsed updating the City's Development Charges for the next five year period, January 1, 2020 to December 31, 2024 to ensure that the rates fulfill several ongoing key objectives:

  • to ensure that growth continues to pay for itself so that the burden arising from development related capital costs does not fall on existing residents in the form of higher taxation and user fees;
  • to provide the appropriate level of Development Charges capital funding for infrastructure required by ongoing development in the City; and
  • to ensure that the resulting rates are fair and equitable to all stakeholders and do not act as an unnecessary disincentive to growth occurring in the City.

Essentially, the idea is that growth pays for growth-related infrastructure costs.

View staff report on Development Charges update

View Development Charges Background Study

Development Charges are used to help pay for growth-related infrastructure such as roads, sidewalks, parks, transit services and affordable housing. 

From 2019 to 2031, the City is projected to grow by 17,729 people in almost 7,018 new dwelling units. This is a decrease from the projections in 2014, the last time the engineered services by-law was amended. In 2014, the Growth Plan projected a population increase of 21,640 and 8,400 units over that period.

A decrease in the development forecast has put upward pressure on the proposed development charge rates.

The proposed rate for the City-wide residential rate to take effect January 1, 2020 would be 26% ($23,337 to $29,500) more than the current rate and the non-residential rate will be 33.0% ($92.59 to $123.55) higher.

Supporting a nomination for a representative to the Trent Valley Conservation Coalition Source Protection Committee

Council endorsed supporting the nomination of Asphodel-Norwood Deputy Mayor Lori Burtt for a position on the Trent Valley Conservation Coalition Source Protection Committee.

The Trent Conservation Coalition Source Protection Committee is responsible for monitoring processes associated with the gathering of source protection information, assessing threats, developing policies and supporting implementation of the comprehensive Drinking Water Source Protection Plans for the Trent and Ganaraska watersheds.

The Otonabee-Peterborough Source Protection Area has two municipal representatives on the committee. Deputy Mayor Bonnie Clark from the Township of Otonabee-South Monaghan and Richard Straka, formerly a City of Peterborough employee, are currently the municipal representatives. Straka’s appointment to the committee expires on December 31, 2019.

Chemong Road speed limit reduction

Map of speed reduction area for Chemong Road

Council supported reducing the speed limit on Chemong Road between Milroy Drive and the north City limit to 50 kilometres per hour from 70 kilometres per hour to improve safety and better reflect the urbanization and level of activity in that section of Chemong Road.