Council overview package for January 20, 2020

full bike rack

City Hall, winter, snow on ground and roof

City Council, sitting as General Committee, endorsed the following items at its meeting on Monday, January 20, 2020 in the Council Chambers at City Hall, 500 George St. N.:

General Committee meeting agenda

Council will consider giving final approval on its endorsements from the General Committee during its regular Council meeting on Monday, January 27, 2020.

Council meetings are live streamed online at peterborough.ca/watchcouncil.

Changes to the Peterborough Civic Awards

Council endorsed changing the City of Peterborough Civic Awards to include presenting the Holnbeck Award and the Mayor's Youth Awards as part of the City's annual Civic Awards.

The Holnbeck Award, which is awarded to recognize volunteer work that enhances the quality of life for people with disabilities, and the Mayor's Youth Awards, which is presented to recognize outstanding achievement by young people that brings positive recognition to the city, would align very well with the Civic Awards. The two awards are currently awarded separately from the Civic Awards. Bringing the awards together under the Civic Awards will help to raise the profile of the two awards.

Quarterly financial update

Council supported recommendations related to the City's unaudited quarterly financial update from December 31, 2019, including receiving the report for information, establishing a new reserve fund, and transferring funding between two projects.

The unaudited financial update shows a very preliminary overall surplus of $169,429 in 2019. The draft 2020 Budget assumed a surplus of $100,000 being brought forward as revenue into 2020 to assist with the 2020 Budget.

As part of the recommendations, Council endorsed:

  • Transferring $287,500 from the Storm Water Quality Implementation Project budget to the Harper Park Subwatershed Management Study Project; and
  • Setting up a LED Streetlight Debt Servicing Reserve fund with $570,648 transferred from the 2019 street lighting operating budget.

Updating parks regulations to allow for the possibility of fishing

The Arenas, Parks and Recreation Advisory Committee is recommending that Council update the Parks and Facilities By-law to allow fishing in City parks under conditions that may be set by the City.

The by-law currently prohibits killing or injuring animals in City parks. The Arenas, Parks and Recreation Advisory Committee raised the question on whether that could be interpreted to mean that people can't fish in City parks. To ensure that fishing could be allowed under conditions set by the City, the committee has recommended a change to the by-law.

The Parks and Facilities By-law regulates the use of parks for their shared use and enjoyment by the community.

Updated Parks and Facilities By-law

Ecology Park Capital Campaign

Council endorsed a new agreement with Peterborough GreenUP for its use of the property at Beavermead Park for Ecology Park, including its plan to build a new washroom, accessible pathways, a natural play structure and a greenhouse through its Investing in Ecology Park Capital Campaign.

Peterborough GreenUP operates Ecology Park as a five-acre showcase of sustainable landscape ideas and resources. It includes display gardens and naturalized areas, a native plant nursery, children's programs, a garden market, skill-building workshops, and hands-on displays.

The City and Peterborough GreenUP have a long-standing informal relationship on the operation of Ecology Park at Beavermead Park. The relationship was formalized through an agreement in 2013. Now GreenUP is in the midst of a five-year capital campaign to support and expand the activities and services that it provides through Ecology Park. The update to the agreement will incorporate the planned uses into the agreement.

Public transit equipment cooperative purchasing

Buses in a line at a bus terminal

Council supported renewing an agreement for the City's participation in cooperative purchasing with other Ontario transit service providers through a program offered by Metrolinx.

The City would renew the agreement for 2019-2024. 

The joint procurements with other public transit provider for buses, bus parts, technology, and other equipment helps Ontario transit systems achieve best value for their money, supporting transit operations.

Based on the results of procurements already completed by Metrolinx it is estimated that municipalities have saved $31.5 million since 2006, or an average of 3-5% on the average capital cost of a bus purchased through Metrolinx, not including the internal savings from the elimination of duplicate procurement process, and the benefit of a reduced delivery schedule for acquiring new transit vehicles and associated equipment.

Land use change to allow a restaurant at 51 Lansdowne St. W.

Concept site plan for restaurant at 51 Lansdowne St. W.

Council endorsed denying an application to change the land use designation for 51 Lansdowne St. W. to allow the property to be used for a restaurant with a reduction in the number of required on-site parking spaces to three from 10.

City staff recommended denying the application for the following reasons:

  • The property is too small to accommodate required parking to support the proposed restaurant use;
  • The current condition (i.e. parking layout and undefined and uncontrolled driveway access to Lansdowne Street West) is not supportable for the use of the lands for a restaurant; and
  • The Application does not represent good planning and is not appropriate for this site.

The property is at the southeast corner of Lansdowne Street West and Sherburne Street. In 1980, the land use designation for the property was changed to allow the former service station to be converted to a retail convenience store.

City staff and the applicant considered several concepts for the layout of the parking and controlled access to Lansdowne Street West and Sherburne Street; however, City staff don't recommend approving the application. The future road widening of Lansdowne Street West, including daylight triangle for sightlines at the corner of Sherburne Street and Lansdowne Street West, is another consideration.