Council overview package for January 11, 2021

full bike rack

Park bench overlooking partly frozen river

City Council endorsed the following items during its General Committee meeting on Monday, January 11, 2021:

The items from the General Committee meeting will go to the Council meeting on Monday, January 25, 2021 for consideration for final approval.

City Council agenda

In response to the provincewide shutdown related to the COVID-19 pandemic, Council is meeting electronically/virtually. Residents can watch or listen to the livestream of the meeting at peterborough.ca/watchcouncil.

Watch Council

Peterborough and the Kawarthas Economic Development Board

Council supported appointing Burton Lee and Ian Almond to the Peterborough and the Kawarthas Economic Development Board for a three-year term from May 1, 2021 to April 30, 2024.

Peterborough and the Kawarthas Economic Development (PKED) has a volunteer board of directors with members coming directly from the business community as well as the chief administrative officers from both the City of Peterborough and the County of Peterborough. Five directors are appointed by the County of Peterborough and five directors are appointed by the City of Peterborough. The PKED Board has a skills matrix that is reviewed regularly to ensure that there is representation from a variety of key sectors, as well as governance skills to reflect the diverse local economy and the governance needs of PKED.

Fire Station 2 location review

Fire Station

Council endorsed an update on the Fire Station 2 location review of potential future locations for a replacement of the current Fire Station 2 on Carnegie Ave.

City staff are recommending that the following two locations be part of the next steps to determine the future site for Fire Station 2:

  • Sunset – 916 Chemong Rd.
  • Northcrest Arena – 100 Marina Blvd.

The Fire Station 2 Location Study report prepared by Dillon Consulting Ltd considered five sites identified as potential options for the new location of Fire Station 2. The evaluation considered a comparative matrix with the primary focus of evaluation on emergency response times, applicable legislation, industry guidelines and standards. This step in the study was conducted in consideration of the applicable legislation including the Fire Protection and Prevention Act, 1997 (F.P.P.A.), the Occupational Health and Safety Act, R.S.O. 1990 (O.H.S.A.), industry guidelines as authored by the Office of the Fire Marshal and Emergency Management (O.F.M.E.M.), industry standards as authored by the National Fire Protection Association (N.F.P.A.).

Of the five sites initially considered, three sites ranked very closely and were recommended for further consideration. As part of the next stage of review for those three sites, City staff are recommending that the location at Dennistoun Avenue and Parkhill Road on a portion of Inverlea Park no longer be considered.

The new fire station site requires a one-acre parcel of land. Of the 8.45 acres at the Dennistoun/Parkhill site, a one-acre parcel represents an area of less than 12% of this overall site. However, as a result of further inter-departmental review, staff are no longer recommending the Dennistoun/Parkhill site location for consideration due to an historical land trust obligation dating back to 1890 that obligates the City to keep the entire 8.45 acres as public park purposes only. Given this information, staff recommend that this site be removed from the list of site options prior to the next steps, which include public and key stakeholder consultation.

Fire Station 2 Location Review Project Page

Northumberland County fire dispatch services

Council supported renewing a five-year agreement for providing fire dispatch services for all seven municipalities in Northumberland County.

The agreement would provide $442,087.30 in revenue to the City in 2021 with annual increases of 3.8% in subsequent years.

Peterborough Fire Services was the successful proponent for Northumberland County’s Request for Proposals for dispatch service to all the municipal Fire Services for the years 2016-2020. Northumberland County and its member municipalities would like to renew the agreement.

The Peterborough Fire Services currently provides dispatch services to the County of Northumberland and the County of Peterborough in addition to the City of Peterborough. Peterborough Fire Services Communications handles over 14,000 emergency calls annually. Revenues from providing dispatching services to surrounding municipalities has offset operating costs of the Fire Services Communications division for the City of Peterborough.

Peterborough Memorial Centre food and beverage contract amendment

Council endorsed amending the contract for food and beverage services at the Peterborough Memorial Centre to address the shutdown of the facility as part of the COVID-19 pandemic response.

The minimum annual commission to the City from Compass Group Canada, the food and beverage operations provider at the Peterborough Memorial Centre (PMC), for Year 2 of the agreement from June 7, 2020 to June 6, 2021 is $132,104 plus HST. This commission would be temporarily replaced by a commission of 10% payable to the City on any food and beverage sales until revenue from food and beverage sales returns to a minimum of $821,000 annually. The City's 2021 operating budget has already reflected the lower revenue expected from food and beverages sales at the PMC in an amount of $55,600.

It is unclear when the PMC will open for ticketed events and if the 2020/21 OHL Hockey Season will commence in 2021 in a condensed format with likely no fans in the facility. Food and beverage sales revenues lost by the contractor during the closure period from June 1, 2020 to December 31, 2020 are estimated to be in excess of $700,000 plus HST, based on data from previous years.

Compass Group Canada Ltd. approached the City to find a way to temporarily change the terms of the agreement to continue as a partner with the City in the absence of food and beverage revenues which forms the basis of the contract. The recommendations in this report were proposed to Compass and they are in agreement with the terms.

Should no compromise be reached, it is expected the agreement would be terminated by Compass and the City would be required to start the Request for Proposals process prior to commencing with food and beverage operations in the PMC. Choosing a new operator during the COVID-19 emergency would not be advisable as it would be expected the terms would not be as favourable to the City as the existing agreement.

Peterborough Memorial Centre suite holder agreements

Council endorsed amending the Peterborough Memorial Centre suite holder agreements to scale them on a pro-rated basis for the 2020-2021 season if there are events that allow the occupancy of the suites.

The affected 14 multi-year suite holder licence agreements represent an annual total revenue of $162,145 plus HST for the period September 1, 2020 through August 31, 2021 with 75% being retained by the City and split over the 2020 and 2021 Budget years and 25% being provided to the Peterborough Petes as authorized in their 2017 Amending Agreement. Should the COVID-19 pandemic restrictions continue to restrict ticketed events, no licence fee revenue would be collected.

There are 24 executive suites at the Peterborough Memorial Centre (PMC) with 14 suites currently under multi-year suite holder agreements, eight up for renewal in the 2020/21 Season and two provided to tenants (Peterborough Petes and Peterborough Lakers) at no charge as directed in their Facility License Agreements. The PMC closed to ticketed events on March 14, 2020 in response to the COVID-19 pandemic restrictions. 

-30-