Council overview package for September 27, 2021

full bike rack

Park with a tree next to a lake

City Council will consider the following items during its meeting starting at 6 p.m. on Monday, September 27, 2021:

Council meeting agenda

At the beginning of the meeting, Council will have a ceremonial presentation to introduce the City's first Poet Laureate.

Prior to the Council meeting, Council will hold a special General Committee meeting that is closed to the public starting at 5 p.m. to consider a a position, plan, procedure, criteria or instruction to applied to any negotiations carried on or to be carried on by or on behalf of the municipality, related to a potential contract, as permitted under Section 239(2)(k) of the Municipal Act.

As part of its efforts to reduce the spread of COVID-19, Council is meeting electronically/virtually. Residents can watch or listen to the livestream of the meeting at peterborough.ca/watchcouncil.

Watch Council

Housing and Homelessness Benefits Review

Council will consider a report for information on Social Services' review of the Housing Stability Fund and rent supplements.

Consolidating access to rent supplements and HSF within the Social Services Division will assist with access, evidence-based assessments for supports, and building comprehensive, sequenced Life Stabilization Action Plans, staff state in the report.

While a newly integrated human service delivery model within Social Services was being designed locally that consolidated front-line job roles by function rather than by program, the Province started to consider similar models based on a “human services integration” lens. Ontario’s Vision for Social Assistance Transformation describes this as providing high-quality client service through a fully integrated, person-centered service model with a foundation of collaborative case planning.

HSF helps individuals and families in the City and County get or keep housing. Assistance is offered to qualifying individuals to pay overdue bills, rent, and other housing-related costs to prevent or end homelessness. 2021 funding for HSF totaled $1,561,000.

Some examples of eligible housing costs are:

  • Heat, hydro or rent arrears
  • Mortgage or tax arrears
  • Last month's rent
  • Beds, bed covers, mattresses and box springs
  • Replacing or purchasing appliances
  • Moving or storage costs

In 2020, the City's Social Services Division and the Housing Resource Centre jointly distributed approximately $1 million from the Housing Stability Fund to 1,557 unique households. In 2019, the amount was about $1.47 million to about 2,387 households. The amount in 2020 was lower due to the suspension of evictions and availability of other provincial funding during the pandemic.

For 2020, the analysis identifies estimates of $14.9 million lost revenue, $5.6 million direct costs, $3.3 million cost savings and $6.9 million program-specific provincial funding related to Transit and Social Services for a net financial impact of $10.4 million. After excluding Lost Casino Funds, the preliminary estimated financial impact of COVID for 2020 is $7.6 million.

Currently there are nine categories of rent supplements delivered by three different partners in the Housing and Homelessness portfolios. The delivery partners are the Housing Resource Centre (HRC), Peterborough Housing Corporation (PHC), and the Social Services division. Rent supplements include the provincial legacy programs, federal/provincial programs, and municipally funded programs. All programs have different funding, eligibility and target populations.

City of Peterborough Holdings Inc. annual report

Council will consider a report on the the City of Peterborough Holdings Inc. 2020 Annual Report and appointing the auditor for the corporation.

City of Peterborough Holdings Inc. (COPHI) is the parent company for the City's water and electricity companies. In 2020, it completed the sale of its electricity distribution business, operating as Peterborough Distribution Inc. (PDI), to Hydro One. The $105 million sale of PDI to Hydro One was expected to generate between $50 million and $55 million after debt and other expenses associated with the company. Total proceeds after expenses is now expected to be $66 million after a final instalment of $5.9 million that's expected this year. Electricity distribution rates for customers were reduced by 1% effective August 1, 2020 and will be frozen at that level for five years. All existing PDI employees were offered employment with all employees receiving equivalent or better remuneration.

COPHI's net income for 2020 was $34.5 million, including $30 million related to the operations and gain on the sale of PDI.

Peterborough Utilities' electricity generation capacity - COPHI has retained ownership of its electricity generation business; only the electricity distribution business has been sold - has grown to more than $200 million in assets and 49.6 megawatts of clean, renewable energy generation capacity in 2020 from about $5 million in assets and four megawatts of generation capacity in 2000.

As the sole shareholder of COPHI, last year the City received $5.9 million in dividends and the $60.1-million special distribution from the PDI sale.

COPHI notes in its annual report that the current dividend level is not sustainable without a significant investment in the company. Without an investment in the company by the shareholder, the growth of the utility will be curtailed and a recalibration of dividend levels will be required, COPHI states in its report.

As part of the review of the annual report, Council will consider appointing Baker Tilly KDN LLP, Chartered Professional Accountants, as the auditors for the corporation. 

Provincial funding for Ontario Works

Council will consider a report outlining the impacts of the Province's four-year freeze on Ontario Works administration costs.

While the standard funding formula for Ontario Works administration costs is 50% provincial and 50% municipal funding, the Province has held its funding at the same level for the last four years, shifting the funding split to 53% from the City and 47% from the province. The shift in funding levels will lead to the City contributing $484,610 more than its traditional share for Ontario Works administration in the draft 2022 budget.

Council will consider asking the Mayor to send a letter to the Minister of Children, Community and Social Services requesting that the Province restore its funding to the original 50/50 cost share. It will also consider asking the City's Commissioner of Community Services to work with senior staff in the Ministry of Children, Community and Social Services to identify additional funding opportunities with the Province.

Downtown built environment

Downtown patio

Council will consider a report for information on the implementation of the downtown built environment changes in response to the COVID-19 pandemic.

In April, Council approved the temporary changes to the downtown built environment for 2021.

As part of the changes that were put in place, 39 businesses received a permit for patio space.

In 2021, the following adjustments were made to the original layout and plan:

  • Re-allocation of three parking spaces in the Chambers Street lot to accommodate outdoor operating space for an adjacent business.
  • Re-allocation of the curb-side pick up spaces to regular parking spaces when indoor dining/shopping was allowed.
  • Implementation of 40 km/h speed limit on George Street and portion of Water Street and a 30 km/h speed limit on portions of Hunter Street and Charlotte Street through the downtown.
  • Minor adjustments to locations of designated loading zones and parking spaces impacted by outdoor patio spaces.
  • Installation of an additional outdoor patio space.

The intention is to remove temporary changes to the Downtown Built Environment starting the week of October 18, as per the end date patio permits and in advance of winter maintenance activities.

In early fall, the working group will re-convene to conduct a debrief and review of the temporary changes to the shared public spaces in the downtown for 2021. The results of this review will be presented to Council in a future report, prior to spring 2022.

Canadian Canoe Museum site plan

Council will consider a site plan application for the construction of a new Canadian Canoe Museum building at 2077 Ashburnham Dr. and part of 2011 Ashburnham Dr.

The property is on the west side of Ashburnham Drive near the Marsdale Drive intersection. Construction of the new Canadian Canoe Museum facility will allow the Museum to relocate from its existing facility on Monaghan Road to the new location next to the Trent-Severn Waterway. The Canadian Canoe Museum intends to be construction ready for October 2021.

The Museum proposes to build a 3,010-square-metre facility.

Highlights of the Site Plan Application include:

  • A two-storey Museum building and one-storey Canoe House;
  • Complete pedestrian and bicycle linkages to existing City trails including the Trans Canada Trail and the multi-use pathway located along Ashburnham Drive. The internal pathway network connects both of these high-use trails and provides direct connection to the Museum and the Canoe House;
  • A detailed landscape plan prepared by a landscape architect that shows proposed plantings, trail connections, outdoor amenity areas, rain gardens, bicycle racks and seating locations;
  • Frontage onto Ashburnham Drive where vehicular access will occur in a one-way drive aisle. A drop-off area is being proposed;
  • Creating 18 on-site parking spaces with six of those spaces to serve persons with disabilities. The remaining parking will be accommodated at City-owned facilities located within 300 metres of the site (i.e., Eastgate Memorial Park, Beavermead Park and 235 Maria Street), in accordance with the Zoning By-law;
  • Mid-block pedestrian signalized crosswalk to provide safe access to alternate parking facilities;
  • Adequate garbage storage and servicing has been provided;
  • A storm water management plan and report submitted as requested by staff;
  • A tree inventory and preservation plan was submitted as requested by staff;
  • An environmental impact study in support of the proposed site plan was submitted as requested by staff and Otonabee Region Conservation Authority.

Peterborough Canoe and Kayak Club relocation

Council will consider a report for information on the relocation of the Peterborough Canoe and Kayak Club to a location next to the Beavermead Park beach, from its current location just north of Beavermead Park on the Johnson Park property.

With the City in the process of selling the Johnson Park property to the Canadian Canoe Museum for its new Museum facility, the City worked with the Canoe and Kayak Club on a relocation plan to support the Club with continuing instructional canoe and kayak programming at a new location. A location in a wooded area, next to Beavermead Park beach, met the needs of the Club to maintain safety and ease of access to the water. The Club would have two metal storage containers on the site to store its boats and a small temporary dock in the water.

Zoning amendment for 246 Parkhill Rd. E. and 21-33 Leahy's Lane

Council will consider changing the zoning designation for 246 Parkhill Rd. E. and 21-33 Leahy's Lane to allow for the construction of 12 townhouse units on the southerly portion of the property.

The zoning change would facility the consolidation of the properties to permit the additional units to be built with shared driveway connections.

The property is on the north side of Parkhill Road East, west of Leahy's Lane. It is a consolidation of four properties - three that front onto Leahy's Lane and one that currently supports a single-detached house on Parkhill Road East. In 2014, Council approved Official Plan and zoning bylaw amendments to allow the lands to be used for up to 42 residential units.

Habitat for Humanity Peterborough and District purchased the property in 2019 and proposed to build a 53-unit affordable housing development in two phases. It received a building permit in 2020 to start construction on the first phase, a 41-unit residential building. The additional two-storey, 12-unit, row townhouse condominium would be built immediately south of the 41-unit residential building with the removal of the existing single-detached home that's on the property.

Transit equipment purchases

Transit bus

Council will consider purchasing Intelligent Transportation Systems equipment and new fare boxes for transit buses.

The purchases would include 12 transit fare boxes from Garival for $320,400 plus tax and Intelligent Transportation Systems equipment for 14 buses from Strategic Mapping Inc. for $256,506 plus tax.

The electronic fareboxes accept cash and passes and have built in software to record the overall ridership boarding each bus, which is regularly downloaded and forms the basis for our reporting of annual ridership.

The Intelligent Transportation System includes a number of system components that need to be installed on all transit buses in the fleet, including the Automatic Vehicle Location System, the Next Stop Announcement System hardware and signs, an On-board computer system, Mobile Display Terminal for the driver, Automatic Passenger Counters for all doors, and associated equipment and cabling to connect all of the on-board devices. The system provides improved reliability for transit services, provides accessibility features such as stop announcements and pre-boarding announcements, and will improve customer service with real time updates of bus arrival times delivered to customers on their smart phones or personal computers. It is anticipated that the new Intelligent Transportation System will be fully operational by the first quarter of 2022.

Economic development agency update

Council will consider receiving a report from Peterborough and the Kawarthas Economic Development Corporation (PKED) on the regional economic development agency's 2021 second quarter activities.

Some of the highlights from the report include:

  • There have been 311 interactions with local companies in the second quarter of 2021.
  • Peterborough & the Kawarthas worked with a total of 10 new leads on the second quarter including two for expansions, two for manufacturing, one for a co-packing opportunity, one for cold storage, one for food processing, two for opportunities to test products in the region, and one for industrial land development.
  • Peterborough & the Kawarthas Tourism served a total of 286 visitors.
  • PKED, in partnership with Community Futures Peterborough, administered non-repayable financial support ranging from $2,500 to $20,000 for eligible tourism dependent businesses in the City, County, Hiawatha and Curve Lake First Nations, for a total of $450,000 in funding to these businesses. The program was oversubscribed, but it was able to assist over 50 companies.
  • PKED has reported on the concerns about local workforce. Currently, there is high unemployment, low participation and several hundred full-time jobs available in the community. On June 30, 2021, there were 638 positions including 44 labouring and elementary positions, 251 intermediate positions, 189 technical and skilled positions, and 61 professional positions.

Climate change initiatives

Council will consider the following motion that was presented under other business by Councillor Dean Pappas:

  1. That the next report on Climate Change Mitigation and Adaptation targets and initiatives include: A plan to review and move to the eventual conversion of the City's fleet vehicles to non carbon base fuels; and an incentive program for the planting of trees on private property.
  2. That, as part of the Policy Work following the approval of the City’s Official Plan, the following initiatives be investigated: The feasibility of including an electric vehicle charging station in all new homes; and A possible incentive program for retrofitting current homes with an electric vehicle charging station.
  3. That the City communicates with other agencies that it supports and encourages them to also begin to plan for the conversation to non carbon-based fuels. 

Council expresses gratitude to Chief Administrative Officer

Council will consider the following motion:

Whereas, in 2018, pursuant to the Municipal Act, 2001, Council of the City appointed Sandra Clancy as the City’s Chief Administrative Officer;

And whereas, in that capacity, Sandra Clancy is the most senior City employee in terms of administrative rank with a direct reporting relationship to Council and is responsible for exercising general control and management of the City’s affairs for the purpose of ensuring the efficient and effective operation of the City, all as more specifically set out in By-law 18-112;

And whereas, in addition to the workload customarily associated with the responsibilities of a Chief Administrative Officer, Sandra Clancy has assisted Council and led City staff through the COVID-19 pandemic and the City’s response to it;

And whereas Sandra Clancy has been committed to serving the City and its municipal Council as an employee for a continuous period of more than 36 years;

Now therefore be it resolved:

That Council of the City of Peterborough hereby expresses its gratitude to Sandra Clancy for her leadership as the City’s Chief Administrative Officer and for her long-standing and continuing commitment to staff, Council and the City of Peterborough.

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