Council overview package for June 7, 2021

full bike rack

Factory next to river and bridge

City Council will consider the following items during its Finance Committee and General Committee meetings starting at 5:45 p.m. on Monday, June 7, 2021:

General Committee meeting agenda

Finance Committee meeting agenda

In response to the provincewide shutdown related to the COVID-19 pandemic, Council is meeting electronically/virtually. Residents can watch or listen to the livestream of the meeting at peterborough.ca/watchcouncil.

Watch Council

2022 Budget Guideline public meeting notice

A public meeting to present the 2022 Budget Guideline report will be held starting at 6 p.m. on Wednesday, June 23, 2021, with the 2022 Budget Guideline recommendations expected to go to City Council for its consideration on Monday, July 12, 2021.

A preliminary version of the 2022 Budget Guideline report is available for review ahead of the public meeting. The community will have an opportunity to provide comments to Council about what to include in the 2022 Budget during the public meeting.

Preliminary 2022 Budget Guideline report

Consultation on the 2022 Budget was conducted through three virtual, drop-in style sessions that were part of a community engagement approach that also included a survey and the traditional interaction between Council, City staff, and the community that takes place outside of organized consultation.

A What We Heard report outlining the results from the community survey is available online.

2022 Budget Community Priorities: What We Heard report

The preliminary 2022 Budget Guideline report includes a recommendation that the Draft 2022 Operating Budget reflect an estimated 2.75% All-Inclusive (Municipal, Education, Sanitary Sewer Surcharge) increase for general Operating Budget impacts and in support of the capital program, including a provision for Stormwater Protection.

The Budget Guideline provides direction from Council to the City on preparing the City's draft 2022 Budget. With direction from Council, City staff would prepare a draft 2022 Budget that would be presented to Council's Finance Committee on November 1, 2021 with Council considering approval of the 2022 Budget on December 13, 2021.

2022 Budget schedule
DateStep
June 23, 2021 Public meeting to hear from the community on the preliminary 2022 Budget Guideline report
July 12, 2021 City Council considers approving a Guideline for the 2022 Draft Budget
November 1, 2021 2022 Draft Budget documents presented to Finance Committee
November 15, 2021 Public meeting for City Council to hear comments from the community on the 2022 Draft Budget
November 16, 2021 External agencies attend City Council's budget deliberations
November 22-24, 2021 Finance Committee deliberations on the 2022 Draft Budget
December 13, 2021 City Council considers approval of the 2022 Budget

Property tax reductions

Council will consider recommendations on property tax reductions in the amount of $197,357.94 calculated following appeals in accordance with Sections 357, 358 and 359 of the Municipal Act, 2001.

Section 356 of the Act provides for the division of lands into parcels which can be legally conveyed under the Planning Act. Subsequently the property taxes are divided based on the revised assessment information received from MPAC. There is no assessment or taxation gain or loss throughout this process.

Section 357 of the Act provides a mechanism whereby taxpayers can apply for tax adjustments where certain circumstances have occurred after the return of the assessment roll. The more common criteria include building demolitions and fire, property tax class changes, taxable properties becoming exempt, and where clerical errors have been made when compiling the assessment roll.

Section 358 of the Act provides for the cancellation, reduction or refund of all, or part of the taxes levied on a property in one or both of the two years preceding the application year for any overcharge caused by a gross or manifest error in the preparation of the assessment roll that is clerical or factual in nature.

Section 359 of the Act provides for the increase of taxes levied on land where there has been an undercharge caused by a gross or manifest error that is clerical and factual in nature, including the transposition of figures, typographical or similar type errors, but not an error in judgment in assessing the land.

Canadian Canoe Museum property zoning

Council will consider changing the land use designation for 2077 and part of 2011 Ashburnham Drive to allow the property to be used for the planned new Canadian Canoe Museum.

Construction of a new Canadian Canoe Museum facility at Johnson Park will allow the museum to relocate from its existing facility on Monaghan Road to a new location alongside the Trent-Severn Waterway that is more suited for the museum’s function and programming needs.

Johnson Park is located along the east shore of Little Lake and the north bank of North Meade Creek (also known as Whitlaw Creek). The park is approximately 2.14 ha in area and has approximately 145m of frontage along the west side of Ashburnham Drive, directly across from Eastgate Memorial Park.

Currently, the site is zoned Open Space District 3 (OS.3). To facilitate the proposed museum facility, staff is proposing to add the Public Service District 1 (PS.1) district to the property with a “F” symbol to acknowledge that the property is subject to flooding Additionally, a site-specific Zoning By-law exception is proposed to establish regulations related to building setbacks, minimum landscaped open space and parking.

Development of the museum facility will require Site Plan Approval prior to construction.

Peterborough Petes facility licence agreement for Peterborough Memorial Centre

Arena aerial

Council will consider a new facility licence agreement with the Peterborough Petes for the use of the Peterborough Memorial Centre.

The new agreement model provides the majority of revenue received by the City to be at fixed-rate amounts, resulting in guaranteed revenues payable to the City and providing a more predictable approach to the annual budget process.

The revenues to be received through a fixed-rate rental agreement total $294,000 in Year 1 and increase to an estimated amount in excess of $310,000 by Year 3 of the Agreement, representing the return to average business activities, post pandemic.

Revenue received from the per ticket fees are estimated to be in excess of $220,000 in Year 1 and increase to an estimated amount in excess of $285,000 by Year 3 of the Agreement.

Additional revenues received by the City including Food and Beverage Sales and Parking Ticket Revenue are estimated to provide the City with similar revenues as received through the previous agreement as a result of hosting Petes’ games at the PMC.

Under this new agreement, the Petes would retain all ticket sale revenues earned. They would also retain all revenues associated with the sale of private Suites, identified Sponsorship and Advertising assets, providing the City with a flat-rate fee in return for this opportunity, invoiced by the City to the Petes annually.

QTG-Pepsico factory

Factory next to bridge and river

Council will consider removing part of 34 Hunter St. W., which is the QTG-Pepsico factory property, from the Heritage Register to allow for the demolition of the train shed at the Quaker plant.

Properties are Listed on the City’s Heritage Register for the purpose of allowing time for Council to consider using designation under the Ontario Heritage Act to stop a demolition proposal. If Council does not wish to allow the demolition of the train shed, it must seek to designate the structure by making a Notice of Intention to designate. If the recommendations in this report are adopted the designation will not proceed and the demolition will be able to proceed. Both staff and Peterborough Architectural Conservation Advisory Committee are not recommending pursuing designation at this time.

The train shed is an original component of the Quaker factory that was rebuilt following the catastrophic explosion and fire on December 11, 1916. While the Committee is supportive of the removal of the structure with the understanding that it is to be rebuilt, it was noted that the train shed is original to the 1917 reconstruction of the factory and felt that it should be fully documented prior to demolition.

Peterborough Housing Corporation transition board

Council will consider creating a transition board of directors at Peterborough Housing Corporation during the creation of a new Government Business Enterprise that will work alongside Peterborough Housing Corporation for the creation of new affordable housing units.

The alignment of the Peterborough Housing Corporation (PHC) Board’s priorities with Council’s endorsement of the Government Business Enterprise (GBE) model for affordable housing is necessary for its effective implementation. A PHC Board comprised of fewer members, at least in the near term, will permit the Board to respond to implementation issues more effectively and ensure priorities are in alignment with objectives of the City and the new GBE. Specifically, staff recommend a transition PHC Board comprised of the following members:

  • The Mayor, City of Peterborough
  • The Warden, County of Peterborough
  • Chair of Housing, City of Peterborough
  • Vice-chair of Housing, City of Peterborough
  • Chair of Finance, City of Peterborough

Mason Homes subdivision

Council will consider amending the zoning by-law to clarify that the mutual lot line between Lots 93 to 99, 152 to 167, 215 to 219 inclusive and their adjacent parkland areas on Plan of Subdivision 45M-254 (Mason Homes) is to be treated as a street line for the purpose of implementing building setbacks.

For these lots, the property line along the rear lane is treated like a rear lot line for implementing Zoning By-law building setbacks while the lot line fronting the parkland is intended to be treated like a street line. By treating the mutual lot line along the park frontage as a street line, building setbacks for the dwellings and their porches are intended to be consistent with the setbacks applied to dwellings that front onto public streets.

Upon closer review of the zoning applied to these lots, Special District 348, staff discovered that the Zoning By-law does not explicitly state that the lot line between the residential properties and the parks is to be treated as a street line for the purpose of interpreting building setbacks. Because of this lack of clarity, and because of the way rear lot line is defined in the By-law, these lot lines must currently be treated as rear lot lines. The implication of treating the mutual lot line between these lots and the abutting parkland as a rear lot line is that all dwellings on these lots must be set back twice as far (6 metres) on the lot as they were otherwise intended.

Corporate GHG Emissions 

Council will consider an update on the City’s progress to achieving a 45% reduction of Corporate Sector Greenhouse Gas (GHG) emissions from 2011 levels by 2030.

An updated assessment to track progress on achieving GHG emission reductions was completed using 2018 data. This is the most recent reporting year with certified emission factor values to be able to determine the indirect GHG emissions from generating electricity supplied by the Ontario electricity grid.

City (Corporate) GHG Emissions
City (Corporate) sector2011 GHG baseline (tCO2e)2018 GHG (tCO2e)Change
Waste 10,223 7,232 -29%
Fleet 5,905 7,234 22%
Buildings 4,747 3,260 -31%
Wastewater treatment 1,085 512 -52%
Streetlights 531 169 -68%
Total 22,491 18,407 -18%

Climate Change Reserve Fund initiatives

Pedestrian bridge over river

Council will consider using $332,800 from the Climate Change Reserve Fund to install eight electric vehicle charging stations for the City's municipal service vehicles and to help create a plan for retrofitting municipal buildings to reduce greenhouse gas emissions.

To achieve the 45 percent reduction target in Corporate Sector Greenhouse Gas (GHG) emissions of 12,370 tCO2e by 2030 requires annual GHG emissions reductions of 6,037 tCO2e from 2018. This reduction will need to be achieved primarily through reductions to the top three Corporate Sectors; Waste, Fleet, and Buildings, as these make up ~97% of the Corporate emission profile.

The source separated organics collection program and composting facility represent an approximately $15 million investment by the City and includes a $6 million grant from the Federal government. As this significant investment is already being made in this key climate change initiative, no additional funds from the Climate Change Reserve are recommended at this time to reduce Corporate Waste Sector GHG emissions.

The City's Fleet Sector comprised 39% of Corporate GHG emissions in 2018. To support the GHG emission reductions from the City's Corporate Fleet Sector, funding for several initiatives is committed or proposed.

Recognizing that Transit accounts for the majority of emissions in this sector (61%), the 2021 Budget committed $250,000 from the Climate Change Reserve to fund an Alternative Fuel Study for Transit to understand the life cycle cost, infrastructure, and facilities requirements to power transit by non-diesel/gasoline fuel sources. The study will recommend the type of buses, infrastructure needed, and expected costs to reduce GHG emissions from transit.

While various technologies are in development and low-carbon options for heavy-duty vehicles are increasing, the City’s fleet consists of numerous light-duty vehicles. There are many market-ready electric vehicle (EV) options for this class of vehicle and a future fleet transition strategy will inevitably involve some degree of electrification. In 2020, the City made application to Natural Resources Canada’s (NRCan) Zero Emission Vehicle Infrastructure Program (ZEVIP) for funding to support installation of 16 EV charging ports (8 dual-port charging stations) to be installed at four municipal facilities for the use of municipal fleet vehicles. Unfortunately, due to the COVID-19 pandemic, much of the funding for this program was pulled by NRCan. Recognizing the importance of this initiative to provide staff with options to be able to procure EVs as replacements for vehicles at the end-of-life knowing the charging infrastructure is in place, staff are proposing to proceed with installing 16 EV charging ports (8 dual-port charging stations) at an estimated cost of $290,000 from the Climate Change Reserve.

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