Council overview package for July 22, 2019

full bike rack

Peterborough City Hall front doors

City Council approved the following items at its meeting at City Hall on Monday, July 22, 2019:

In addition to the regular Council meeting, Council will held a special General Committee meeting to consider the following items:

  • Applying to the provincial government for the City to serve as the service system manager for community-based employment and training services under the province's employment services transformation initiative; and
  • Providing municipal incentives and conditional approval of up to a maximum of $900,000 in federal-provincial capital funding to support YES Shelter for Youth and Families' purchase of 12 units of affordable housing that would be used as transitional housing for youth

Council meetings are live streamed online at peterborough.ca/watchcouncil.

Sale of 260 Jameson Dr.

Council approved declaring a vacant 2.2-acre industrial lot at 260 Jameson Dr. as surplus to the requirements of the City, waiving the notice requirements, and authorizing the sale of the property.

Opioid crisis presentation

Medical Officer of Health Dr. Rosana Salvaterra and Deputy Police Chief Tim Farquharson presented information on the opioid crisis to Council at the General Committee meeting on July 2, 2019.

Council requested the presentation as part of the ongoing efforts to work with partner agencies to come up with ways to respond to the opioid crisis.

Heritage designation for 130 Simcoe St.

Two storey commercial building downtown

Council supported designating 130 Simcoe St., the current location of a Bank of Montreal branch at Simcoe and Water streets, as a property of cultural heritage value or interest under the Ontario Heritage Act.

Heritage designation prohibits unwarranted demolition and controls major alterations that might otherwise harm specific heritage features. The proposed designation for 130 Simcoe St. would protect the heritage attributes of the exterior of the building while allowing the interior to be freely renovated for a new use.

The building was built in 1960 for the Bank of Montreal. It demonstrates many of the key features of modernist design including its flat roof, lack of ornamentation, and use of curtain walls to accommodate large bands of windows, according to the heritage brief for the property.

Listing properties on the Heritage Properties Register

Council approved adding about 200 properties as listed properties of cultural heritage value or interest on the Register of Heritage Properties, as recommended by the Peterborough Architectural Conservation Advisory Committee.

Properties listed on the Register but not designated under the Ontario Hertage Act are eligible for full heritage designation in the future; however, these properties don't have the same level of controls placed on them as properties that are designated. Listed properties don't have to go through an approvals process for alterations to the property. One element of control on listed properties is that the owner of a building on a listed property must give 60-days notice of their intention to seek a demolition permit.

At its General Committee meeting on July 2, 2019, Council amended the recommendation to remove the properties on Olive Avenue, Rink Street and Perry Street, which are part of the Ashburnham Reality development, from the properties that would be added as listed properties on the Heritage Properties Register.

Daily meal program and drop-in centre contract extension

Council approved extending the contract with St. John Anglican Church for the delivery of the Community Meal and Drop-in Centre Program for an additional year, from January 1, 2020 to December 31, 2020, at a cost of up to $208,000.

The One Roof meal program provides a free lunch five days a week, Monday to Friday, and a free supper seven days a week. The drop-in centre is open from noon to 7 p.m. every day of the year - when there's an extreme cold or heat alert, the centre extends its hours to 9 a.m. to 9:30 p.m. as part of the service.

In 2018, the meal program provided an average of 230 meals a day. About 100 volunteer shifts are scheduled each week to help provide the services at the Centre.

Affordable housing service agreement for 225 Stewart St.

Council supported transferring the affordable housing service agreement for 30 units at 225 Stewart St. to the new owner of the property and extending the agreement for an additional 10 years to January 15, 2032.

The former bread factory at 225 Stewart St. was converted into 30 units of affordable housing under a Canada Mortgage and Housing Corporation program in 2003. Rents for all the units need to be at median market rent under the agreement. The City agreed as part of the creation of the units to exempt the property from a portion of the property taxes for the property - in 2019, the property tax exemption value is $23,184.

The current owner has an agreement to sell the property. Before the sale can occur, under the terms of the affordable housing agreement the current owner needs the approval of the City that imposes the terms of the original agreement on the new owner. The new owner also asked for an extension of the affordable housing agreement to keep the units as affordable housing units until 2032 instead of the current expiry in 2022.

Installation of storm sewers at the Peterborough Airport

Aerial photo of Peterborough airport

City Council approved awarding a contract for the engineering, supply and installation of storm sewers at the Peterborough Airport for $118,000 plus tax without going through the standard procurement process.

The contract will be awarded to Vicano Construction Ltd.

The City's not going through a competitive process to award this contract in order to ensure compatibility with existing products, which is an exception considered under the City's Procurement By-law. The City wants to ensure compatibility with work being done at the Flying Colours development at the airport. Vicano Construction is the contractor doing the work for Flying Colours. Assigning an existing contractor will eliminate any possible conflict with compatibility of engineering plans.

Residential Conversion and Intensification Grant - 362 George St. N.

Three storey heritage building in downtown PeterboroughCouncil approved providing a $132,000 grant through the Residential Conversion and Intensification Grant program to support redevelopment of the second and third storeys of the building at 362 George St. N. into 14 two-storey apartments.

The City budgeted $800,000 in the 2019 Budget for the Residential Conversion and Intensification Grant. The program allows for funding up to an amount of $10 per square foot of new residential floor area in the Central Area, particularly for upper storeys of buildings in the Central Area. The project at 362 George St. N. would include 13,200 square feet of residential floor area.

The property at 362 George St. N. is at the northeast corner of George Street North and Simcoe Street. It's a three-storey building with ground-floor commercial. The upper storeys are currently mostly vacant but contain some studio and office uses.

Encroachment agreements for portions of 279 Lake St. and 617 The Kingsway

Council approved entering into encroachment agreements for portions of 279 Lake St. and 617 The Kingsway.

The City owns 279 Lake St., which used to be part of a CPR rail corridor. A driveway and patio for the neighbouring property at 283 Lake St. partially encroaches on the City-owned property at 279 Lake St. The City and the neighbouring property owner will enter into an encroachment agreement.

The City owns the strip of land that's 617 The Kingsway. The neighbouring property owner at 615 The Kingsway has been using the property for many years for storing pallets and rigid roof insulation. The City and the neighbouring property owner will enter into an encroachment agreement.

Report of closed session on legal matter

Council approved authorizing staff to proceed with respect to an action commenced in the Ontario Superior Court of
Justice in Toronto as Court File No. CV-17-583684.

Highway 115 rehabilitation project

Council received for information a presentation on the province's Highway 115 rehabilitation project that the Ministry of Transportation Ontario presented to Council at its General Committee meeting on July 8, 2019.

City of Peterborough Holdings Inc. annual update

Council received for information a presentation from City of Peterborough Holdings Inc. on its activities and financial position for 2018 that was delivered at the General Committee meeting on July 8, 2019.

City of Peterborough Holdings Inc. is the parent company of the Peterbrough Utilities group of companies, including Peterborough Utilities Services that provides services such as customer service and billing activities for the companies, Peterborough Utilities generation that includes the electricity generation assets, and Peterborough Distribution Inc. that includes the electricity distribution infrastructure such as the poles and wires.

Over the past nine years, earnings before interest, taxes, depreciation and amortization has grown 148% from $11.37 million in 2009 to its current level of $28.18 million.

The City is the sole shareholder of City of Peterborough Holdings Inc. During 2018, the company paid the City of Peterborough dividends of $5.67 million (2017: $5.55 million), a 2.1% increase over the previous year. Cumulatively, $84.97 million in distributions (dividends and interest) has been paid to the City of Peterborough by the utility since its incorporation in 2000.

Official Plan review process update

The Official Plan Working Group received the draft Official Plan policy document for review on June 26, 2019, city staff state in an update report to Council.

City staff are starting public consultation for review of the document that will take place throughout the summer and early fall. The working group, Council, key stakeholders and the community will have opportunities to take part in the public consultation process. A variety of means and methods will be used to include as many people as possible such as public open house meetings, stakeholder meetings, pop-up information booths and online engagement.

Visit the Official Plan update page

Peterborough Architectural Conservation Advisory Committee appointment

Council appointed Deborah Keay as the Peterborough Historical Society representative on the Peterborough Architectural Conservation Advisory Committee.

Peterborough Environmental Advisory Committee appointments

Council appointed eight people as members of the newly created Peterborough Environmental Advisory Committee.

Craig Mortlock, Stephanie Rutherford, Dana Jordan and Chris Magwood would be appointed with terms to expire November 2021. Fraser Smith and Mary Konrad would be appointed with terms to expire November 2022. Peter Lafleur and Sandra Orsatti be appointed with terms to expire November 2023.

The City received 76 applications from people interested in serving on the committee.

Quarterly Financial Report

Council approved several recommendations as part of the March 31, 2019 unaudited Quarterly Financial Report including:

  • Increasing maximum subsidies available under the Flood Reduction Subsidy Program;
  • Reallocating funding sources for several transit and transportation related projects to align with grant funding;
  • Creating a project for accessibility upgrades at the Art Gallery of Peterborough after the City was successful in its grant application for $100,000 from the federal Enabling Accessiblity Fund; and
  • Providing $2,000 for a Poet Laureate pilot program.

Peterborough Utilities Commission development charge rates

Council approved new Peterborough Utilities Commission development charge rates that are levied against new development to pay for growth-related water service infrastructure.

The largest rate decrease will be in the Chemong East area where the charge per new single or semi-detached unit would decrease 46% to $1,026 from $1,885 per unit. The largest rate increase would be in the Carnegie West area where the charge per new single or semi-detached unit would increase 4% to $2,186 from $2,108.

Residential development at 365 Armour Rd.

Site map of residential development at 365 Armour Rd.

Council approved removing the holding symbol to complete the rezoning of 365 Armour Rd. where the developer plans to build 27 residential units.

The property is part of the former St. Joseph's hospital complex. The developer is converting the existing building at 365 Armour Rd. into residential units.

Residential development at 540 Brealey Dr.

Site map of residential development at 540 Brealey Dr

Council approved removing the holding symbol to complete the rezoning of 520 and 540 Brealey Dr., with 46 residential units planned on the portion of the property at 540 Brealey Dr.

A two-storey, 18 unit apartment building is proposed along the north limit of the property. Thirty-six parking spaces are provided for the apartment building, including three spaces for persons with a disability. Along the east side of the property, twenty-eight dwelling units are proposed in four blocks of two-storey townhouse type units. Each unit has a parking space in a garage and one on a driveway.

The property at 520 Brealey Dr. is the Chrisitan Victory Church site.

Social procurement report

Council supported asking staff to prepare a report by the end of the first quarter of 2020 providing background information on social procurement policies as well as the potential next steps for the City of Peterborough to implement social procurement policies.

Consumption and Treatment Services site

Council approved supporting in principle the submission of applications to the province and federal government for authorization and funding for the operation of a supervised consumption site under the provincial government’s Consumption and Treatment Services model that provides integrated, wrap-around services that connect clients who use drugs to primary care, treatment and other health and social services.

Employment and training services

Council approved applying to the provincial government for the City to serve as the service system manager for community-based employment and training services under the province's employment services transformation initiative.

Based on provincial estimates, the Ministry of Training, Colleges and Universities has identified that the prototype Service System Manager in this catchment area will be responsible for administering about $20.8 million in the form of operating transfer payments to Employment Ontario, Ontario Works and Ontario Disability Support Program service providers. This figure is not yet confirmed. More details will be available through the call for proposals process.

Council stipulated that the City would only enter into the agreement to provide the service if it's 100% funded by the province.

The catchment area for the service would include Peterborough City and County, the District of Muskoka, the City of Kawartha Lakes and Northumberland County.

Transitional housing for youth

Council approved providing municipal incentives and conditional approval of up to a maximum of $900,000 in federal-provincial capital funding to support YES Shelter for Youth and Families' purchase of 12 units of affordable housing that will be used as transitional housing for youth.

The units will be used by YES Shelter to support youth to permanently exit homelessness and enter into a positive adulthood. The 12-plex building contains 6 one-bedroom units and 6 two-bedroom units.

Waiving option to reacquire 1900 Technology Dr.

Council approved waiving the City's option to reacquire 1900 Technology Dr., which the City had previously sold to Drain Bros.