Council overview package for February 5, 2024

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Aerial photo of residential subdivision in winter with snow on ground

City Council approved the following items during its meeting on Monday, February 5, 2024:

  • Continuing to provide garbage collection services to identified multi-residential and condominium properties until Council's determination in response to the pending staff report;
  • An information report on government relations matters;
  • An information report on property tax reductions in the amount of $54,417.93 for tax adjustments in accordance with Sections 356 and tax appeals under Sections 357, 358 and 359 of the Municipal Act, 2001; 
  • A by-law to establish a $15-million borrowing limit for 2024, which is an annual requirement by the City's bank although the City has not had to borrow funds through this process for the past number of years;
  • A report on the City's insurance program, including an update on a new insurance option to assist organizers of events;
  • Citizen appointments to various committees;
  • Directing staff to report to Council with recommendations to end exclusionary zoning and allow up to four units per residential lot;
  • Supporting a statement that calls on the Province of Ontario to commit to undertaking a comprehensive and collaborative review to promote the stability and sustainability of municipal finances;
  • Notice of Motion - That staff bring back forward for Council's consideration an update to the Official Plan to introduce greater flexibility for Council to consider the extension of municipal services beyond the existing City boundary in circumstances where doing so would mutually benefit the City and one or more neighbouring municipality;
  • Notice of Motion - That Council urge the Federal Government to reconsider its recent policy changes and specifically exempt public-private partner institutions from being excluded in offering students who successfully complete their program of study a Post-Graduate Work Permit and Council request the Government of Ontario to immediately implement the Blue-Ribbon Panel recommendations and actively work with the Federal Government to restore the eligibility of public-private partner colleges, to grant students who successfully complete their program of study, a Post-Graduate Work Permit;
  • Notice of Motion - That Council urge the Government of Canada to reconsider its recent policy changes, and request that the Government of Ontario immediately implement the Blue-Ribbon Panel recommendations and actively work with the Federal Government to ensure a fair and reasonable allocation of study permits that reflect the responsible approach Trent University has taken to recruiting and supporting international students and their importance to the region;
  • That Council proceed as outlined in closed session report from the City Solicitor respecting City of Peterborough Holdings Inc. and Peterborough Utilities Commission, and that Council amend paragraph d) of its Council directions to delete the words, "establish the common facts and parameters of the report and report back to Council with the common facts and parameters in subsequent updates" and to substitute the words, "to undertake due diligence investigations considered advisable by the City's CAO in consultation with the working group and the City Solicitor including with the assistance of third party professionals reporting to the City considered advisable by the City's CAO in consultation with the said Commissioners and the City Solicitor and that staff periodically report to Council";
  • That a $2 million budget amount for the 2025 Capital budget for Lansdowne Street Rehabilitation - Park Street to Otonabee River be pre-committed and that staff be authorized to proceed as outlined in closed session report of the Commissioner of Legislative Services; and
  • That a report of closed session from the Associate City Solicitor regarding insurance matters be received for information.

Council agenda

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Delegation registration form

Video recordings of Council meetings are posted at peterborough.ca/agendas following the meeting.

Watch Council

Multi-residential garbage collection

Council approved a motion to continue to provide garbage collection services to identified multi-residential and condominium properties until Council's determination in response to the pending staff report.

The motion read:

Whereas Waste Collection By-law 23-106 establishes service limits with respect to garbage (Section 13) and organics (Section 15);

Whereas Council has requested a report on cost and service level implications related to garbage pick up at various multi-residential and condominium properties were Council to establish service level limits that would exceed the service limits as established by Waste Collection By-law 23-106; and,

Whereas Council considers it appropriate to temporarily authorize service levels that exceed those established by the by-law pending consideration of the report.

Now therefore be it resolved,

That notwithstanding Waste Collection By-law 23-106, Council authorizes unseparated garbage and organics waste collection services to the multi-residential/condominium properties identified in a list provided by the Municipal Operations Department to the City Clerk until Council’s determination in response to the pending staff report;

That staff be authorized to access up to $500,000 from the Waste Management Reserve to cover any expenses required; and,

That the Commissioner, Municipal Operations be authorized to execute any documents and agreements to give effect to the forgoing, on terms acceptable to the said Commissioner in forms acceptable to the City Solicitor.

Insurance and risk management

Council approved a report on the City's insurance program, including an update on a new insurance option to assist organizers of events.

New insurance options have been introduced in 2024 to help special event organizers access insurance coverage, which will support the continuation and growth of community events. This new program addresses concerns about the increasing cost and other issues associated with insurance requirements for special events taking place on municipal property.

The City’s 2024 insurance renewal was quoted at $2,454,995, which is a 3.75% increase over 2023. It includes a 7% increase on property values to keep pace with inflation.

To counter the rising cost of insurance and to ensure continued access to necessary lines of coverage, the City must minimize its risk exposure through sound policies and good risk management practices.

Council approved the following:

  • That staff, in consultation with the CAO, be provided authority to deny event applications that include high-risk activities received with less than 30 days’ notice, with the exception of timely celebratory events intended to recognize the significant accomplishment of a person/group/team such as a provincial, national or international championship.
  • That staff, in consultation with the CAO, be directed to deny an event application from an event organizer who has a demonstrated history of incomplete compliance with the City’s event rules, guidelines, or regulations or who has debt to the City, other than otherwise due and payable municipal taxes.
  • That Council grant staff the authority to determine which events on City-owned land are high risk events and to impose as a condition of receiving a permit for a high-risk event that the City’s minimum insurance requirements be met at least 30-days before the permit’s issuance.
  • That $2 million Commercial General Liability be the minimum accepted insurance limit for central area businesses seeking a patio extension licence and that staff report back ahead of the next patio season with recommendations on a tiered approach to insurance coverage requirements for the patio program for 2025.
  • That staff report back by Q3, 2024, with a plan for the 2024/25 winter season and beyond on how the City will accommodate covering the liability insurance premiums for community volunteers as they relate to city activities.
  • That a letter be sent to the Association of Municipalities of Ontario (AMO) and all member municipalities requesting an investigation into insurance matters and that AMO be encouraged to investigate the creation of an insurance company for municipal purposes.

Citizen appointments to various committees

Council approved citizen appointments to various committees, including:

  • That Phil Mechetuk, Barb Munro, Max Moloney and Dyllan Scott be appointed to serve as members of the Accessibility Advisory Committee (AAC) with terms until December 2026;
  • That Lara Hintelmann, Elizabeth King and Simon Terry be appointed to serve as members of the Peterborough Architectural Conservation Advisory Committee (PACAC) with terms until December 2026;
  • That Merilyn Twiss, Barb Rimmer, Steve Matwey, Victoria Papuga, Dylan Radcliff, and Mija Kavcic-Crowhurst be appointed to serve as members of the Peterborough Environmental Advisory Committee (PEAC) with terms until December 2026; and,
  • That Shikhar Shrivastava be appointed to sever as a member of the Property Standards Committee with a term until December 2026.

Exclusionary zoning - Notice of Motion

Council approved a motion to direct staff to report to Council with recommendations to end exclusionary zoning and allow more than three units per residential lot.

The Notice of Motion reads:

Whereas, the City of Peterborough has committed to the Provincial Housing Pledge of supporting the creation of 4,700 new units by 2031;

Whereas, the City of Peterborough takes this responsibility seriously and has already implemented several initiatives to transform the planning and building ecosystem in our community and continues to move key initiatives forward;

Whereas, the City of Peterborough has made application to the Canadian Mortgage and Housing Corporation's Housing Accelerator Fund to secure funding that is critical to facilitating this market transformation;

Whereas the Minister of Housing, Infrastructure and Communities of Canada is publicly encouraging municipalities to end the practice of exclusionary zoning – zoning that only permits single or semi-detached dwellings to the exclusion of other housing forms – to provide greater flexibility in addressing the housing supply and affordability crisis;

Therefore, be it resolved, that staff be directed to bring forward, with a sense of urgency, updates to appropriate regulatory mechanisms as required including the Official Plan and the Zoning By-law for Council’s approval to put an effective end to "exclusionary zoning” in Peterborough, which could include expanding the City’s current Additional Residential Unit policies and regulations to permit up to four units per residential lot as of right.

Municipal financial situation - Notice of Motion

Council approved a Notice of Motion by Councillor Kevin Duguay that requests Council support a statement that calls on the Province of Ontario to commit to undertaking a comprehensive and collaborative review to promote the stability and sustainability of municipal finances.

The Notice of Motion reads:

Whereas municipalities including the City of Peterborough and the provincial government have a strong history of collaboration

Whereas municipal revenues, such as property taxes, do not grow with the economy or inflation

Whereas unprecedented population and housing growth will require significant investments in municipal infrastructure

Whereas municipalities are being asked to take on complex health and social challenges – like homelessness, supporting asylum seekers and addressing the mental health and addictions crises

Whereas inflation and rising interest rates are sharply constraining municipal fiscal capacity

Whereas property taxpayers – including people on fixed incomes and small businesses – can’t afford to subsidize income re-distribution programs for those most in need

Whereas the province can, and should, invest more in the prosperity of communities

Therefore, be it resolved that the Province of Ontario commit to undertaking with the Association of Municipalities of Ontario a comprehensive and collaborative social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario.

Cross border municipal services

Council approved a Notice of Motion by Councillor Kevin Duguay that Council direct staff to bring forward for Council’s consideration an update to the Official Plan to introduce greater flexibility for Council to consider the extension of municipal services beyond the existing City boundary in circumstances where doing so would mutually benefit the City and one or more neighbouring municipality.

The motion reads:

Whereas the City of Peterborough is required to ensure the adequate provision of employment opportunities, a full range of housing, including affordable housing, and the protection of the financial and economic well-being of the Province and the City pursuant to Section 2 of the Planning Act,

Whereas the City of Peterborough is required to ensure the adequate provision and efficient use of communication, transportation, sewage and water services and waste management systems (collectively, “municipal services”) pursuant to Section 2 of the Planning Act;

Whereas the City of Peterborough has exhausted its supply of serviced employment land and has completed a Land Needs Assessment that identifies the need for more employment land;

Whereas the City of Peterborough has available water and wastewater infrastructure capacity to accommodate new development and has plans in place to expand capacity to meet future growth needs, but has limited opportunity to develop new employment land by virtue of being land-locked;

Whereas Section 6.1.7 of the Official Plan currently prohibits the extension of the City’s utility, sanitary sewer and water services beyond the existing City boundary except to serve City-owned facilities;

Whereas historically the City of Peterborough has, in special circumstances, amended the Official Plan to support the extension of one or more municipal services beyond the City boundary to support development opportunities of mutual benefit to the City and certain neighbouring municipalities;

And whereas the City of Peterborough will consider opportunities on a case-by-case basis to support mutually beneficial development with a neighbouring municipality to foster regional economic expansion and job growth which could include the extension of one or more municipal services beyond the City boundary;

Therefore, be it resolved, that staff be directed to bring forward for Council’s consideration an update to the Official Plan to introduce greater flexibility for Council to consider the extension of municipal services beyond the existing City boundary in circumstances where doing so would mutually benefit the City and one or more neighbouring municipality.

Post-graduate work permits

Council approved a motion urging the Federal Government to reconsider its recent policy changes and specifically exempt public-private partner institutions from being excluded in offering students who successfully complete their program of study a Post-Graduate Work Permit and requesting the Government of Ontario to immediately implement the Blue-Ribbon Panel recommendations and actively work with the Federal Government to restore the eligibility of public-private partner colleges, to grant students who successfully complete their program of study, a Post-Graduate Work Permit.

The motion reads:

Whereas, the Federal Government has recently announced policy changes that will negatively affect publicly funded colleges, particularly those in small, northern and rural regions of Ontario, by altering the framework through which international students are admitted and managed;

Whereas there is growing concern over the current funding model of postsecondary education, which has placed additional financial pressures on publicly funded colleges, undermined their sustainability and made it more difficult for colleges to respond to the needs of local employers;

Whereas Fleming College has developed an important public-private college partnership with Global University Systems (Fleming College Toronto) that contributes $26 million annually in net revenue to Fleming College, money that is invested locally for students and our community; 

Whereas students enrolled in programs offered through the Global University Systems public-private partnership campuses are recognized as students of a publicly funded college and are held to the same high standards of academic rigor, are provided with comparable wrap-around support services to those offered at Fleming College and receive a Fleming College credential;

Whereas, the elimination of Post-Graduate Work Permits by the Federal Government for students graduating from programs offered through the Global University Systems public-private partnership campus would result in an immediate suspension of revenue to Fleming College, adversely affecting the sustainability of the college and undermining the ability to support local employers;

Whereas, the Federal Government’s policy changes have been made without any consultation with postsecondary institutions and without a clear understanding of the severe financial hardship this will result in for smaller public colleges based primarily outside of the GTA;

Whereas international students bring many benefits to the community including meeting local workforce needs, bringing diversity of perspectives, economic benefits, and cultural enrichment;

Whereas, the Government of Ontario has recently called together a group of experts who have released recommendations in the Blue-Ribbon Panel report that are designed to ensure the long-term sustainability of the postsecondary education sector in Ontario;

Whereas, the flow of international students is anticipated to be drastically reduced as a result of these changes, which would have a direct, negative impact on the local Peterborough economy:

Therefore, be it resolved that Peterborough City Council urge the Federal Government to reconsider its recent policy changes and specifically exempt public-private partner institutions from being excluded in offering students who successfully complete their program of study a Post-Graduate Work Permit; and,

That Peterborough City Council request the Government of Ontario to immediately implement the Blue-Ribbon Panel recommendations and actively work with the Federal Government to restore the eligibility of public-private partner colleges, to grant students who successfully complete their program of study, a Post-Graduate Work Permit.

Study permits for international students

Council approved a Notice of Motion by Councillor Dave Haacke to urge the Government of Canada to reconsider its recent policy changes, and request that the Government of Ontario immediately implement the Blue-Ribbon Panel recommendations and actively work with the Federal Government to ensure a fair and reasonable allocation of study permits that reflect the responsible approach Trent University has taken to recruiting and supporting international students and their importance to the region.

The motion reads:

Whereas, the Federal Government has recently announced policy changes that will negatively affect publicly funded universities by altering the framework through which international students are admitted and managed;

Whereas there is growing concern over the current funding model of postsecondary education, which has placed additional financial pressures on publicly funded universities, undermined their sustainability, and made it more difficult for universities to respond to the needs of local employers;

Whereas Trent University is one of the largest employers in the region and contributes approximately 10% of the local GDP; 

Whereas international students bring many benefits to the community including meeting local workforce needs, bringing diversity of perspectives, economic benefits, and cultural enrichment,

Whereas Trent University has taken a measured and sustainable approach to increasing international enrolment providing wrap-around supports both pre- and post-arrival and throughout their time at Trent, including assistance finding housing both on- and off-campus, mental health supports, employment services, and financial aid,

Whereas International students are important to the fiscal sustainability of the University,

Whereas, the Federal Government’s policy changes have been made without consultation with postsecondary institutions and without a clear understanding of the financial hardship this will result in for smaller public universities based primarily outside of the GTA;

Whereas, the Government of Ontario has recently convened a group of experts who have released recommendations in the Blue-Ribbon Panel report that are designed to ensure the long-term sustainability of the postsecondary education sector in Ontario:

Whereas, the flow of international students is anticipated to be drastically reduced as a result of these changes, which would have a direct, negative impact on the local Peterborough economy;

Therefore, be it resolved that Peterborough City Council urge the Government of Canada to reconsider its recent policy changes, and request that the Government of Ontario immediately implement the Blue-Ribbon Panel recommendations and actively work with the Federal Government to ensure a fair and reasonable allocation of study permits that reflect the responsible approach Trent University has taken to recruiting and supporting international students and their importance to the region.

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