Council overview package for February 27, 2023

full bike rack

Green Bin for organic waste and Blue bin for recycling at roadside for collection

City Council approved the following items during its meeting on Monday, February 27, 2023: 

Council agenda

The items on the agenda for Council approval were endorsed by Council during its General Committee meetings on February 6 and 13, 2023 before proceeding to the regular Council meeting on February 27 to be considered for ratification.

At the start of the meeting, Peterborough-Kawartha MP Michelle Ferreri provided an update to Council on various federal-related items.

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Peterborough Housing Corporation update

Council approved an update on the Peterborough Housing Corporation's Capital Financing and Community Revitalization Plan and a recommendation to apply for funding from the Canada Mortgage and Housing Corporation's Rapid Housing Initiative to support building 53 affordable housing units at 681 Monaghan Rd.

Projects funded under Rapid Housing Initiative can receive up to 100% project funding with priority being given to projects that have contributions from other sources. Council is considering using $1.56 million from a one-time dividend from City of Peterborough Holdings Inc. and $853,810 from Federal-Provincial funding to support the project. The City would also contribute the property toward the project. 

If the Rapid Housing Initiative application for 681 Monaghan Rd. is not successful, a report would go to Council on options for financing the affordable housing project. In order to have a sustainable project that can be properly financed, it would require an about $7-million equity contribution toward the estimated $23.3-million project.

Peterborough Housing Corporation (PHC) included the City-owned property at 681 Monaghan Rd. as one of several sites as part of its efforts to increase the number of affordable housing units in Peterborough. It is part of an update of its 2016 Capital Financing and Community Revitalization Plan.

Since 2016, it has developed:

  • 17 Smith Dr., Havelock: 24 units (including 12 affordable units)
  • 553 Bonaccord St., Peterborough: 34 units (including 33 affordable units)
  • 555 Bonaccord Street, Peterborough: 85 units (proposing 45 units to be affordable)

In its 2016 plan, it identified five properties with a total existing unit count of 191 that it determined could be redeveloped to create 644 units across all five properties, which would achieve 453 net new units.

The updated 2022 plan now identifies seven properties for redevelopment with a potential total unit count of 1,105 across all seven properties for a potential yield of 824 net new units. This updated plan provides the opportunity to increase the net gain of new units by an additional 371 beyond the 2016 plan.

It is important to recognize that the development of the next two PHC projects will take 18-months to two years to plan for funding and approvals and there is no immediate changes for current PHC tenants.

Garbage collection service recommendations

Council approved the recommended Waste Management Master Plan Update including the following directions for waste management services:

  • Requiring the use of clear garbage bags for waste collection
  • Moving to every-other-week residential garbage collection starting October 31, 2023 at the same time as the introduction of weekly Green Bin (household organic waste) collection service that will reduce the bulk of current garbage material
  • Preparing for the provincially-directed switch to producer-responsible recycling program delivery, instead of it being a municipal service, starting January 1, 2024
  • Bringing a report to Council in the future to amend the Waste Collection Enforcement By-law to include new definitions of the waste stream, collection requirements, and penalties for non-compliance as an option if public education efforts are not effective in changing disposal behaviours

Together with the introduction of weekly organic waste collection, the waste management changes are expected to increase diversion from 52% currently to 76%-83% by 2030. An increase to 75% diversion will add another five to six years of life to the landfill.

Waste Management Master Plan Update report

Waste Management Master Plan Update Council report

Waste Management Master Plan Update Q&A

A study of residential waste composition in Peterborough found that green bin waste (i.e., kitchen and food waste) makes up 41% of the residential garbage stream (single-family and multi-residential households combined) and is by far its largest single component.

With the introduction of the Green Bin household organic waste collection program in October 2023, a large amount of waste will be removed from the garbage collection stream. Diversion of recyclable and compostable materials from residential waste will leave a small portion of garbage remaining that requires collection.

With the proposed changes, garbage collection would shift to every-other-week collection while Green Bin and Blue Bin collection would be provided weekly.

A ‘clear bag’ program refers to the use of a garbage bag that is transparent or see-through. Use of clear bags for garbage encourages waste diversion in several ways:

  • Clear bag Programs improves worker safety and allows Transfer Station attendants the ability to conduct a quick assessment of the contents within the clear bag(s) to ensure that no recyclable or hazardous items are in the bag.
  • Clear bags can serve as a reminder if people forget to separate out these materials from their garbage, as the clear bag allows residents to see what is being thrown out.
  • Clear bags prompt people to reflect on their waste disposal habits and encourage them to consider waste diversion options.
  • Clear bags can assist in with the enforcing of municipal material disposal bans by allowing waste collectors to monitor for compliance and reject any bags containing banned items.

All eight townships within the County of Peterborough have implemented clear bag garbage programs.

A Stewardship Ontario-funded study examined 22 municipalities with clear bag programs and concluded that this option could have a considerable increase on diversion rates.

The City undertook a review of waste management options, programs provided by other municipalities, and its existing waste management services as part of its Waste Management Master Plan Update process. It held public meetings in March and May 2022 as one way for residents to share their comments on waste management services and the possible options for the services going forward.

Use of one-time dividend payment

Council approved using a one-time $1.8-million dividend from City of Peterborough Holdings Inc., which is the City-owned group of companies that includes Peterborough Utilities, to provide $1.56 million toward the affordable housing project at 681 Monaghan Rd. and to provide $240,000 toward the Otonabee River Trail project between Del Crary Park and Little Lake Cemetery.

The need for additional affordable and supportive housing continues. The recommended allocation of the one-time dividend will increase the municipal contribution to the affordable housing project at 681 Monaghan Rd. and strengthen the City’s position in the application for the Rapid Housing Initiative funding to support the project. This would assist the City to rapidly create safe, affordable housing for up to fifty-three households on this municipally owned property.

The contribution to the Otonabee River Trail project budget would increase the current uncommitted project budget to $468,635 and will allow for the completion of the necessary consultation and initiation of detailed design this year. There is significant Council and public interest (including interest from the Peterborough Dragon Boat Festival) to see this project proceed expeditiously in order to both fulfill the City’s master planning objectives and to realize the quality of life, environmental and economic benefits that the project will provide. Staff intends to proceed with detailed design and engineering this year upon posting the Otonabee River Trail Extension and Shoreline Improvements Environmental Study Report for a 30-day public review in accordance with Municipal Class EA requirements. It is anticipated that the project construction cost will be almost $3.5 million.

Citizen appointments to committees

Council approved the following citizen appointments to committees, effective April 1, 2023:

  • That Julia Harrison be appointed to serve as a member of the Museum & Archives Advisory Committee with a term until December 2026
  • That Alison Carey be appointed to serve as a member of the Age-Friendly Peterborough Advisory Committee with a term until December 2024
  • That Laken Macfarlane, Sioux Dickson, and Amanda Sterling be appointed to serve as members of the Accessibility Advisory Committee with terms until December 2026
  • That Peter Robinson be appointed to serve as a member of the Arenas Parks and Recreation Advisory Committee with a term until December 2026
  • That Rod Hines, Kaes Vanderkooy, Robert Short, Stewart Hamilton, and Dan Maringh be appointed to serve as members of the Committee of Adjustment with terms until December 2026
  • That Elaine Anselmi, Jayne White, Janette Loveys Smith, Gilllian Sandeman, Jim Russell, and Laurianne Gruzas be appointed to serve as members of the Peterborough Public Library Board with terms until December 2026
  • That Alexander Snider be appointed to serve as a member of the Citizen’s War Memorial Advisory Committee with a term until December 2026
  • That Steve Girardi be appointed to serve as a member of the Police Services Board with a term until December 2026
  • That Sebastian Johnston-Lindsay, Jeannine Taylor, Sarah McNeilly, Katherine Carlton and Mitchell Prost be appointed to serve as a member of the Arts and Culture Advisory Committee with terms until December 2026
  • That Mary Margaret Jones, Brian Gay, Laken Macfarlane, John Brook and Jenny Lanciault be appointed to serve as members of the Property Standards Committee with terms until December 2026
  • That Oliver Fuchs be appointed to serve as members of the Airport Strategic Initiatives Committee with a term until December 2026
  • That Erik Proctor, Geoff Clark, Rebecca Schillemat and Frances Wilbur be appointed to serve as members of the Planning Advisory Committee with terms until December 2026
  • That Laurel Atkinson, Martin Parker, Courtney Demmings, Michael Fazackerley, Rebecca Doris, Connor Kemp, Morgan Carl and Sayed Sameer Bedrud be appointed to serve as members of the Community Investment Grant Advisory Committee with terms until December 2025

Ads for the committee vacancies were placed in the Peterborough Examiner on December 17, 2022 and Peterborough This Week on December 21, 2022, as well as posted on the City website. Applications were received from 93 individuals.

Council's Citizen Appointments Committee conducted in-person interviews on Thursday, February 2, 2023 and conducted virtual interviews on Tuesday, February 7, 2023.

Downtown expanded patio program

Council approved an expanded patio program for downtown, which will turn the temporary expanded patio program that has been in place for the last three years as part of COVID-19 response efforts into a regular, annual program going forward.

The costs for 2023, estimated to be $40,000, to support the proposed changes to the downtown built environment can be accommodated within the 2023 approved General Contingency Budget.

In 2022 a total of 26 businesses took advantage of the opportunity to operate an outdoor patio on city-owned land. In 2023, business owners who want the opportunity to use city-owned land will be required to acquire a permit, provide a plan illustrating the proposed patio location and provide proof of the required insurance

The City’s Patio Program dates back to 1997, when Council passed a By-law permitting outdoor cafes on sidewalks in the Central Business District. The original patio program permitted bistro style tables for food service in a small area adjacent to building facades. The program later evolved to include food and beverage service in 1999 and the creation of the Hunter Street Café District in 2005.

In 2020 and 2021, the City developed a plan to reconfigure the downtown built environment to support the COVID-19 Public Health Restrictions. The changes included expanded patio and pedestrian spaces by reconfiguring vehicular traffic lanes and using on-street parking in some areas. The top priority, as determined by the working group and external stakeholders, was to support personal and community safety. The secondary guiding principles were to ensure safe movement of all modes of travel, support businesses to re-open safely and to maintain equitable access to shared public space. These guiding principles were essential as there were many competing priorities for the limited public space in the downtown core such as vehicular traffic, pedestrian circulation, cycling, business activity, parking, curbside pickup and commercial deliveries.

The City continued with the program in 2022 after the Province lifted all COVID-19 restrictions in April 2022. Council recognized that the recovery of the business community was still fragile and additional measures to support downtown businesses was appropriate during the period of transition during the spring and summer of 2022 whereby the community was easing out of the public health restrictions and moving back to a business-as-usual approach. Temporary public space changes in 2022 included creating a temporary one-way street on Hunter Street West and removing some on-street parking to allow for temporary patios in certain sections of the Central Area. On streets where patios were approved, the speed limit was reduced to 40 km/h. By making these changes, the City was able to create additional space for business activity and pedestrians.

The proposed plan for the annual patio program would be similar to the patios that were established in 2022. This will include some changes to the locations of loading zones, accessible parking spaces, and other alterations in the road allowance as needed. Specific changes will not be known until staff can confirm which businesses have applied for patio permits.

George and Water streets

The existing sidewalks on George and Water Streets are planned to remain designated for pedestrian use, as they were in 2022. Requests for expanded patio space on George and Water Streets will be accommodated by converting existing parking spaces to patio areas. This will allow George and Water Street to be maintained with existing lane arrangements for traffic/cycling.

Hunter Street West

The current configuration of the sidewalks on Hunter Street, in the city’s Café District, have already been designed with wider sidewalks to accommodate seasonal patios on a permanent basis. In 2022, a temporary sidewalk space was created within the closed traffic lane along Hunter Street to provide expanded patio space on the sidewalks and increased walkway widths on the closed portions of the road. It is proposed that traffic will be shifted in a similar manner as in 2022, with one-way traffic maintained in the westbound direction between George Street and Aylmer Street.

Hunter Street East

The sidewalks on Hunter Street East are approximately 6.4m (20’) wide. Given the wider pedestrian sidewalks, from Burnham Street to Rogers Street, there is ample space to allow for small outdoor patios on a portion of the sidewalk while still maintaining a 1.5 m unobstructed pedestrian walkway. It is proposed that this portion of the Central Area be included in the annual outdoor patio program to ensure any use of city land is approved through the permit process which will mitigate risk to the city and provide a benefit to local businesses in East City.

Charlotte Street

Charlotte Street, one of the main streets in the City’s Central Area, contains primarily retail uses with some restaurants. In 2022, both lanes of traffic along Charlotte Street remained open with patios being erected in the on-street parking areas. In previous years this section of the street was converted to a one-way street, eastbound. With the ending of Covid restrictions, only 3 of the restaurants located on Charlotte Street expressed interest in participating in the patio program in 2022. City staff did not feel the road closure was justified given the small number of patio permit applicants along Charlotte Street. No physical changes to Charlotte Street are recommended to support an annual patio program at this time. In future years if there is an increase interest from business owners’ staff would reevaluate this recommendation.

Blue Box program transition to producer-administered system

Council approved an update on the Provincial Government's direction to transition the Blue Box recycling program for residential properties to a system that is administered by the producers of recyclable materials from the current system that is administered by municipalities.

The transition of Ontario’s residential blue box recycling collection and processing program in Peterborough is scheduled to start on January 1, 2024. The transition may result in a reduction in the City’s municipal recycling costs in the range of $750,000 to $1,500,000 per year, depending on fluctuating recycling costs and commodity revenue.

The Provincial Government's Blue Box Regulation does not assign a role to municipalities in the future. Municipalities have advocated for this change for years and will see producers of packaging and paper products become fully responsible for the Blue Box Program. This applies to residential and other eligible sources including schools, long term care and retirement homes, but continues to exclude ineligible sources such as businesses (including Downtown Business Improvement Areas), places of worship, municipal buildings, daycares, commercial farms, charities, and campgrounds.

A Producer-controlled non-profit organization called Circular Materials Ontario (CMO) has assumed responsibility for operating the collection and receiving of Blue Box materials across Ontario on behalf of all Producers, as well as post-collection management for most of the material in the province.

The Province has assigned the City of Peterborough a transition date of January 1, 2024 to move to the producer-responsible Blue Box program and the City will continue to have legislated and financial responsibility for providing recycling services until this date.

Community Safety and Well-being Plan implementation

Council approved creating a Leadership Table with representatives from various sectors to serve as the governance structure for the implementation of the Community Safety and Well-being Plan.

In 2019, the Safer Ontario Act mandated that every municipality in the province adopt a Community Safety and Well-being (CSWB) Plan. The purpose of CSWB Plans is for municipalities and local service providers to “take an integrated approach to service delivery by working across a wide range of sectors, agencies and organizations to proactively develop and implement evidence-based strategies and programs to address local priorities related to crime and complex social issues on a sustainable basis.” The goal is for the City and County of Peterborough to be a place where everyone feels safe, has a sense of belonging, where individuals and families can meet their needs for education, health care, food, housing, income, as well as social and cultural expression.

Based on the analysis of data, feedback from stakeholders, community engagement, and input from the Advisory Committee the Plan identifies the following five priority areas:

  • Housing and Homelessness
  • Poverty and Income Security
  • Health & Mental Health
  • Substance Use and Addictions
  • Transportation and Connectivity

The creation of a Leadership Table that would serve as a governance structure for the implementation of the CSWB Plan would involve recruiting senior staff representatives from the sectors that assisted in developing the CSWB Plan and have a direct interest in the success of the CSWB Plan. These sectors would include:

  • Local government
  • Upper levels of government
  • Law enforcement
  • Public safety
  • Health
  • Mental health
  • Addictions
  • Education
  • Custodial service
  • Community and social services
  • Business

Some of these sectors may be represented by delegates from Action Tables or by appropriate sector representatives. This table could meet on a quarterly basis. The concept of forming a Leadership Table in this format has been well received by many of the local leaders that were consulted as part of researching an implementation strategy for the CSWB Plan. However, some hesitation was also shared related to the effectiveness of such a committee.

Council endorsed considering the following motion at a meeting in March as part of an update on the City's Diversity, Equity and Inclusion Plan:

  1. The City of Peterborough’s CSWP list of community risk factors be amended to include a 6th addition, “Race and Cultural Identity” (p. 2 of report)
  2. The City of Peterborough, throughout the calendar year, enhance its proactive and proud commitment to our cultural communities in the following ways:
    • Explicitly promote and honour Black History Month, Asian Heritage Month, Canadian Jewish Heritage Month, National Indigenous History Month, Pride Month, Islamic Heritage Month and National Disability Awareness Month, by producing city-driven programming/exhibits and supporting specific community partners at their respective initiatives and events;
    • Communicate specific Days (Weeks and/or Months) of Significance to equity-seeking groups in meaningful ways, i.e. portraits, visuals and/or brief reflections via the City of Peterborough website and social media channels.

Next Generation 9-1-1 emergency communications system

City Council approved authorizing the City to enter into agreements to receive funding from the Province to support the transition to the Next Generation 9-1-1 emergency communications system, if the City's application for funding is successful.

In November 2022, the Ministry of the Solicitor General opened calls for applications to the Next Generation 9-1-1 (NG 9-1-1) Transition Funding Supports to access $208 million in funding over three years. This funding will support municipalities and 9-1-1 communication centres to transition their emergency response systems to Next Generation 9-1-1. Next Generation 9-1-1 is a new emergency communications system that will improve public safety by enabling voice, text messages and data to flow seamlessly from the public to 9-1-1 communication centres when emergency assistance is required.

The existing 9-1-1 system has been in place for more than 30 years and has reached its end of life. To address the legacy system, the Canadian Radio-television and Telecommunications Commission (CRTC) has mandated that emergency telecommunications networks must transition to a new digital 9-1-1 platform by March 4, 2025.

As mandated, the City applied for funding separately for both the Peterborough Fire Services and Peterborough Police Services Public Safety Answering Points (PSAPs). Although separate funding applications have been submitted, the City, Peterborough Police and Fire are working together to acquire a NG 9-1-1 solution.

In the City's 2023 Budget, Council approved $750,000 for facilities upgrades for the Peterborough Police Service station dispatch centre to facilitate NG 9-1-1 requirements and approved a NG 9-1-1 information technology project for a total municipal share of $1.1 million for the transition to NG 9-1-1 services. As more information on the new system becomes available, additional funding requests may be made as part of the 2024 and 2025 capital budgets.

Curtis Creek watershed flood reduction project

Council approved authorizing the City to enter into agreements to receive up to $2,175,285 from the Government of Canada's Disaster Mitigation and Adaptation Fund toward the City's Curtis Creek Watershed Flood Reduction Project.

The project will construct sanitary and storm sewer upgrades and will rehabilitate the Curtis Creek channel to reduce overland flooding, sanitary sewer back-ups and basement flooding. These assets will work together to mitigate the current and future impacts of climate change while meeting the increasing needs of the population and support economic growth.

Federal funding of the project from the Disaster Mitigation and Adaptation Fund (DMAF) is up to 40% of the total eligible project costs to a maximum federal contribution of $2,175,285.

The DMAF is a national, competitive, and merit-based contribution program intended to support infrastructure projects designed to mitigate current and future climate-related risks and disasters triggered by natural hazards, such as floods, wildland fires, droughts and seismic events.

The overall objective of the DMAF is to strengthen the resilience of Canadian communities at risk of infrastructure failure that could result in:

  • threats to health and safety;
  • threats to critical infrastructure, including interruptions in essential services;
  • significant disruptions in economic activity; and/or
  • increasingly high costs for recovery and replacement.

Facility use agreement with Lakers Lacrosse Association

Council approved a new five-year agreement between the City of Peterborough and Lakers Lacrosse Association Inc. for the use of the Peterborough Memorial Centre by the Lakers, including box office services and game day expenses.

The City negotiating team began negotiations with the Peterborough Lakers for a new Agreement early in 2022, the final year of their current agreement, to lay out a process for a new Agreement.

Terms of the agreement would include:

  • A five-year term starting April 1, 2023
  • A fixed-rate rental fee for use of the facility for $1,607 plus tax, increasingly annually based on inflation
  • A fixed-rate fee for game day expenses for $4,636 plus tax for each game, increasingly annually based on inflation
  • A per-ticket fee on all Lakers tickets for Box Office charges that would be $1 plus tax to start, increasing to $1.50 plus tax in the third year of the agreement on April 1, 2025, and increasing to $2 plus tax in the fifth year of the agreement on April 1, 2027
  • A per-ticket capital refurbishment fund fee on all Lakers tickets in the amount of $1.50 plus tax
  • A per-order charge of $2.50 plus tax on all Lakers ticket orders
  • Recovery by the City of bank charges of 2.75% on tickets purchased by credit card on a per-game basis
  • Recovery by the City from the Lakers on applicable Music Tariff charges
  • The Lakers receiving from the City 50% of the City's share of gross revenues from food and beverage sales at Lakers games
  • The Lakers would be able to sell in-game sponsorship in temporary, non-obstructing locations during Lakers games
  • The City would assist the Lakers with the purchase of a new carpet playing surface by providing an interest-free loan of 50% of the cost, up to a maximum of $150,000, that would be repaid in annual increments over the five-year agreement

The new agreement structure takes into consideration the requirement to continue to rebuild ticket sales over the next two years following the disruptions caused by the COVID-19 pandemic by maintaining the per-ticket service charge with no increase until 2025.

The revenues to be received through a fixed-rate rental agreement total approximately $75,700 increasing annually by the rate of inflation sourced from the Statistics Canada Consumer Price Index. Revenue received from the per ticket fees are estimated to be in excess of $102,000 in Year 1 and increase to an estimated amount in excess of $142,000 in Year 3 of the agreement based on an average number of sixteen games per season.

The new agreement will more closely align with the same principles as the City’s agreement with the Peterborough Petes OHL Club and other events in the Memorial Centre, providing the Lakers with the opportunity to generate and retain revenues to remain viable with competitor Major Series Lacrosse clubs.