Legal Administrative Assistant

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Located on the Trent-Severn Waterway in the heart of the Kawartha tourism region, Peterborough is a unique community known for its exceptional quality of life and beautiful setting. Peterborough has it all – a multitude of recreational opportunities, a diverse industrial, commercial and agricultural base, quality health care and excellent schools – including two outstanding post-secondary institutions. Peterborough is just one hour from the Greater Toronto area.

Job Details

The Legal Administrative Assistant provides a wide range of administrative support to the Legal Services Division, maintaining a high level of professionalism, handling highly confidential information, and acting as a key point of reception for the Division. Includes responsibility for drafting and reviewing documentation, various searches and other duties relating to operation of a law office.


Requires an individual who has the knowledge and skills normally associated with completion of a 2 year College diploma as Law Clerk plus a minimum of 3 years experience in a legal office.

Considerable knowledge of business and office procedures, legislation, legal terminology, policies, procedures and documentation and ability to apply a variety of legislation to tasks; knowledge of office procedures and records management system; has real estate closing and, title and off-title searching and conveyancing skills and experience including advanced levels of ability to use of the Teraview electronic land registration system and ability to read and understand Parcel Registers, Parcel documents, Plans and Legal Descriptions.

Knowledge of and experience with Planning Act, Municipal Act, 2001 Land Titles Act, contract law, Provincial Offences Act, Civil Litigation practices and procedures, Registry/Land Titles procedures and electronic searches and document preparation; knowledge of the preparation of various litigation documents.

Excellent secretarial, organizational, time management skills, transcription skills, advanced level of word processing, spreadsheet, presentation software applications, internet and legal research databases; experience in basic accounting.

Is able to deal effectively with public officials, staff, lawyers and the public; is able to handle confidential information with appropriate care and security; is able to research, compile and report in a concise, usable format; ability to manage competing priorities and coordinate a number of tasks at one time; ability to work with a high level of accuracy and attention to detail; has proficient oral and written communication skills; ability to work autonomously and assume carriage of files as directed.



Application Information

Qualified applicants are invited to submit 1 file containing a résumé and cover letter (ensure your name is in the title of the document), quoting file number 24-P-85 on the file as well as in the subject line, no later than 12:00 p.m. on July 17, 2024, to People & Culture.

The City of Peterborough is an organization that strives to embrace the spirit of inclusion, diversity, equity and accessibility. We are an equal opportunity employer committed to building an inclusive and barrier-free environment in which all individuals have access to the City's goods, services and facilities. If contacted for an employment opportunity, please advise People & Culture if you require an accommodation.

The personal information submitted for employment is collected under the Freedom of Information and Protection of Privacy Act and will be used to determine eligibility for employment. We thank you for your application but advise that only those selected for an interview will be contacted.