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2009-01-19 City Council

Event date: Monday, January 19, 2009, at 6:30 PM
Location: City Hall - Council Chambers

Agenda - Minutes

City Council Agenda
January 19, 2009 at 6:30 PM - Council Chambers

The Lords Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentations

Jeff Leal, MPP, Address to City Council 2009

  1. Adoption of Minutes
    Minutes of the meetings of Council held on:

    1. December 15, 2008
    2. January 14, 2009

  2. Disclosure Of Pecuniary Interest

  3. Delegations – Items on the Agenda

    1. Committee of the Whole Report
      John Sheehan will make a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.
    2. Budget Committee Report
      Lynn Zimmer, YWCA, will make a delegation regarding Budget Committee Report #3 (2009 Budget)
    3. Other Items on this Agenda
      None at this time.

  4. Reports and Communications

    1. Committee of the Whole Report No. 2
      Committee of the Whole meeting of January 12, 2009

    2. Budget Committee Report No. 1
      Budget Committee meeting of November 24, 26, 27, 2008, December 10, 2008 and January 14 and 15, 2009

  5. Notice of Motion

    None.

  6. By-Laws

    09-002
    Being A By-Law To Authorize The Transfer Of The Lands Municipally Known As 1901 Fisher Drive, In The City Of Peterborough, To Sciens Industries Inc.

    09-003 Being A By-Law To Appoint Parking Enforcement Officers At
    1 Hospital Drive And 384 Rogers Street (PRHC) And 340-360 George Street North

    09-004 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Drain Brothers Excavating Limited For The Detailed structural design and the construction of the first phase of the Otonabee River Trail at the Holiday Inn (46-08)

  7. Other Business

  8. By-Law To Approve Actions Of Council

    09-005 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On January 19, 2009

  9. Adjournment

City Council Minutes
January 19, 2009 at 6:30 PM - Council Chambers

Roll Call:

Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Clarke
Councillor Pappas
Councillor Peacock
Councillor Peeters
Councillor Vass
Councillor Martin
Mayor Ayotte

Mr. Jeff Leal was present to provide his 2009 address to Council.

Confirmation of Minutes

Moved by Councillor Clarke, seconded by Councillor Pappas

That the minutes of the meeting of Council held on December 15, 2008 and January 14, 2009, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of interest.

Delegations

Committee of the Whole Report

John Sheehan, 658 Homewood Avenue, Peterborough, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Lynn Hopkins, 305-288 Romaine Street, Peterborough, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

George Squance, 905 Stewart Drive, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Kenneth Underhill, 938 Kelly Blvd, Bridgenorth, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Fred Rathburn, 161 Clifton Street, Peterborough, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

David Edgerton, 1818 Mapleridge Avenue, Peterborough, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Robert Ray, 931 Armour Road, Peterborough made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

John Turner, 371 Park Street North, Peterborough, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Moved by Councillor Hall, seconded by Councillor Pappas

That the rules of order in respect to deadline for delegations be suspended and allow delegations to continue.

“CARRIED”

Frank Crough, 154 Wilson Street, Peterborough, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Brian Basterfield, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Ken Demille, 466 Brioux Avenue, made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Albert Vass made a delegation regarding item 7 of Committee of the Whole Report 2 (Report CSACH09-001) Preferred Design of Veteran’s Memorial.

Councillor Farquharson left the Council Chamber at 9:35 p.m. and returned at 9:45 p.m.

Councillor Peeters left the Council Chamber at 9:35 p.m. and returned at 9:40 p.m.

Councillor Pappas left the Council Chamber at 9:35 p.m. and returned at 9:40 p.m.

Budget Committee Report

Marie Bongard, 461 Albert Street, made a delegation regarding Budget Committee Report #1 (2009 Budget).

Other Items on this Agenda

There were no delegations.

Moved by Councillor Pappas, seconded by Councillor Hall

That the rules of order in respect to adjournment be suspended to complete the agenda.

“CARRIED”


Report Number 2 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Clarke

That Report Number 2 of the Committee of the Whole Meeting of January 12, 2009 be approved.

Item 7 – Preferred Design of the Veteran’s Memorial

Moved by Councillor Hall, seconded by Councillor Peeters

a) That the preferred concept design for the Wall of Honour based on the form and location provided by Basterfield and Associates Landscape Architects for a veteran’s memorial to be erected on the perimeter of the mound on which the Cenotaph sits, be approved

b) That the opinion of the Peterborough Architectural Conservation Advisory Committee (PACAC) as to whether the proposed memorial negatively impacts the heritage attributes of the Square, pursuant to the requirement of the Ontario Heritage Act, be sought.

c) That the finishing materials and final design be approved after extensive consultations with Veteran’s associations.

“CARRIED”

Mayor Ayotte left the Council Chamber at 10:07 p.m. Councillor Clarke took the Chair. Mayor Ayotte returned to the Chamber and Chair at 10:11 p.m.

Upon the original motion of Councillors Hall and Clarke, this motion carried.

Report Number 1 of the Budget Committee

Moved by Councillor Clarke, seconded by Councillor Pappas

That Report Number 1 of the Committee of the Whole Meeting of November 24, 26, 27 and December 10, 2008 and January 14 and 15, 2009 be approved.

Moved by Councillor Clarke, seconded by Councillor Peacock

Item 28 a) 2009 Budget

That item a) be amended by adding the words “as amended”.

“CARRIED”

Moved by Councillor Clarke, seconded by Councillor Peacock

Item 28 b) 2009 Budget

That item b) be amended by adding the words “as amended” and any fee increases originally scheduled to take effect January 1, 2009 take effect January 20, 2009.

"CARRIED"


Moved by Councillor Clarke, seconded by Councillor Peacock

Whereas at its meeting held October 23, 2008, when discussing the Social Services draft 2009 Budget, the Joint Services Steering Committee (JSSC) passed a motion stating." That JSSC support the continuation of the Community Social Plan at the Programming levels identified in 2008 including the additional staffing and operating costs.

And whereas the Budget Committee at its meetings held November 24, 26, 27, 2008, December 10, 2008 and January 14 and 15, 2009 did not specifically consider the JSSC request;

And whereas in order to the continue the Community Social Plan at the Programming levels identified in 2008 , the Community Social Plan 2009 budget would have to be increased by $67,209 from $211,582 to $278,791 and the City's 2009 share would increase by $37,112 and the County's 2009 share would increase by $30,097 and one additional full-time position.

a) It is recommended that before approving the 2009 Budget, Council consider the JSSC request to continue the Community Social Plan at the Programming levels identified in 2008 including the additional staffing and operating costs.

b) And that if Council ultimately decides to continue the Community Social Plan at the Programming levels during 2009 at the 2008 levels as requested by the JSSC, the City's additional $37,112 share for 2009 be drawn from the Social Services Reserve and staff continue to look for alternate funding sources during the year for all or a portion of the program cost

"CARRIED"

Moved by Councillor Hall, seconded by Councillor Doris

That Item 28c) be amended and that transfer of funds be reduced by $150,000 to reduce the tax burden.

“LOST”

Moved by Councillor Vass, seconded by Councillor Doris

That the increase for Council remuneration be 0% for 2009.

Moved by Councillor Eggleton, seconded by Councillor Clarke

That the Question be Put.

“CARRIED”

Upon the motion of Councillor Vass and Doris, this motion lost.

Moved by Councillor Farquharson, seconded by Councillor Pappas

That the Peterborough Regional Health Centre Access Road be separated out for discussion.

“CARRIED”


Moved by Councillor Farquharson, seconded by Councillor Eggleton

That the Peterborough Regional Health Centre Access Road be deleted from the Budget.

Moved by Councillor Peeters, seconded by Councillor Peacock

That the Question be Put.

“CARRIED”

Councillor Farquharson requested a recorded vote.

PRHC Access Road deletion

Yea

Nay

Councillor Farquharson

Councillor Doris

Councillor Eggleton

Councillor Martin

Councillor Peeters

Councillor Pappas

Councillor Vass

Councillor Clarke

Councillor Peacock

Councillor Hall

Mayor Ayotte

“LOST”

Upon the original motion of Councillor Clarke and Pappas, this motion carried.

Notice of Motion

There was no notice of motion.

By-Laws

Moved by Councillor Eggleton, seconded by Councillor Peacock

That the following by-laws be read a first, second and third time:

09-002 Being A By-Law To Authorize The Transfer Of The Lands Municipally Known As 1901 Fisher Drive, In The City Of Peterborough, To Sciens Industries Inc.

09-003 Being A By-Law To Appoint Parking Enforcement Officers At
1 Hospital Drive And 384 Rogers Street (PRHC) And 340-360 George Street North

09-004 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Drain Brothers Excavating Limited For The Detailed structural design and the construction of the first phase of the Otonabee River Trail at the Holiday Inn (46-08)

and the said by-laws, having been now read and passed, the Mayor and Clerk be authorized to sign and seal the same.

"CARRIED"

Confirmatory By-Law

Moved by Councillor Farquharson, seconded by Councillor Peeters

That the following by-law be read a first, second and third time:

09-005 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On January 19, 2009

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Peeters, seconded by Councillor Pappas

That this meeting of City Council adjourn at 11:01 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Paul Ayotte

Mayor


COMMITTEE OF THE WHOLE REPORT NO. 2

MEETING OF JANUARY 12, 2009

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JANUARY 19, 2009

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON JANUARY 12, 2009, RECOMMENDS AS FOLLOWS:

1. Report of Closed Session

Peterborough Lakefield Police Services Board

That Mr. Symons be reappointed to the Peterborough-Lakefield Community Police Services Board.

2. Director of Utility Services

Report USEPS09-001

Award of P-43-08 for Supply and Deliver of Liquid Emulsion Polymer to the Wastewater Treatment Plant

That Council approve the recommendations outlined in Report USEPS09-001 dated January 12, 2009 of the Director of Utility Services, as follows:

a) That Section 7 (1) (ii) of Purchasing By-Law 06-175 be waived; and

b) That Request for Proposals P-43-08, for the Supply and Delivery of Liquid Emulsion Polymer to the Wastewater Treatment Plant be awarded to Nalco Canada, 60 Meredith Crescent, Cobourg, ON, K9A 4M9 at a cost of $3.30/kg plus GST of $0.165/kg for a total of $3.465/kg or estimated yearly total of $225,000 for a two year term with an option for a third at the City’s discretion.

3. Director of Community Services

Report CSSS09-001

Community Information and Referral Services - 211

That the City Council approve the recommendation outlined in Report CSSS09-001 dated January 12, 2009, of the Director of Community Services, as follows:

That the United Way’s proposed implementation of 211 as the Community Information and Referral Service be endorsed, provided there is no cost to the City from 2009 to 2012.

4. CORRESP09-002

NorthumberlandCounty

Warkworth Institution Task Force

That the correspondence from Northumberland County requesting support in their petition to the Federal Government to reconsider the closure of the Warkworth Institution be received for information.

5. CORRESP09-003

Township of Tyendinaga

Joint Application under Ontario's Environmental Bill of Rights

That the correspondence from the Township of Tyendinaga requesting support in their joint application under Ontario’s Environmental Bill of Rights, along with the Mohawks Bay of Quinte and concerned citizens for continued use of the site for land filling both waste and contaminated soils be received for information.


6. Director of Utility Services

Report USDIR09-001

Purchase of Street Sweepers

That Council approve the recommendations outlined in Report USDIR09-001 dated January 12, 2009 of the Director of Utility Services, as follows:

a) That Council waive Section 7 (1) (iii) of Purchasing By-Law No.06-175; and

b) That a Request for Proposals for the Supply and Delivery of Two Street Sweepers be issued, the award of which to be contingent on approval of the 2009 Budget.

7. Director of Community Services

Report CSACH09-001

Preferred Design of the Veteran’s Memorial

That Council approve the recommendations outlined in report CSACH09-001 dated January 12, 2009 of the Director of Community Services as follows:

a) That the preferred design provided by Basterfield and Associates Landscape Architects for a veterans’ memorial to be erected in Confederation Square on the perimeter of the mound on which the Cenotaph sits, be approved;

b) That the opinion of the Peterborough Architectural Conservation Advisory Committee (PACAC) as to whether the proposed memorial negatively impacts the heritage attributes of the Square, pursuant to the requirements of the Ontario Heritage Act, be sought.

Council at its meeting of January 19, 2009 made the following recommendation:

a) That the preferred concept design for the Wall of Honour based on the form and location provided by Basterfield and Associates Landscape Architects for a veteran’s memorial to be erected on the perimeter of the mound on which the Cenotaph sits, be approved

b) That the opinion of the Peterborough Architectural Conservation Advisory Committee (PACAC) as to whether the proposed memorial negatively impacts the heritage attributes of the Square, pursuant to the requirement of the Ontario Heritage Act, be sought.

c) That the finishing materials and final design be approved after extensive consultations with Veteran’s associations.

8. Director of Planning and Development Services

Report PLPD09-001

Award of Design-Building Fee Proposal P-46-08 - The Otonabee River Trail at the Holiday Inn - Phase 1

That Council approve the recommendations outlined in Report PLPD09-001 dated January 12, 2009, of the Director of Planning and Development Services, as follows:

a) That Council award a modified Design-Build Fee Proposal, P-46-09, for the detailed structural design and the construction of the first phase of the Otonabee River Trail at the Holiday Inn, to Drain Brothers Excavating Limited, RR#2 Lakefield Ontario, K0L 2H0 in the amount of $1,187,611.00, exclusive of the GST and,

b) That subject to the approval of the 2009 budget, Council approve the transfer of $435,000.00 of the proposed 2009 Capital Budget allocation for Phase 2 in order to fully finance Phase 1 of the project.

c) That the Fish Habitat Compensation as required by the Department of Fisheries and Oceans (DFO) in the amount of $30,000.00 be funded from the Del Crary Park to Little Lake Cemetery Trail account if the planned removal of the Mark Street Wharf does not proceed in accordance with the 2010 capital budget forecast.

9. CORRESP09-001

Township of South Stormont

Bill 50, proposed Provincial Animal Welfare Act

That the correspondence from the Township of South Stormont requesting support in their petition to the Government to review and amend, as required, the powers granted to inspectors through Bill 50 The Provincial Animal Welfare Act be received for information.

10. Peterborough County-City Health Unit Appointment

That Councillor Doris remain on the Peterborough County-City Health Unit as a Council appointee.

All of which is respectfully submitted,

Councillor B. Hall

Chairman

January 12, 2009


BUDGET COMMITTEE REPORT NO. 1

MEETING OF NOVEMBER 24, 26, 27, 2008

DECEMBER 10, 2008 AND

JANUARY 14 AND 15, 2009

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JANUARY 19, 2009

THE BUDGET COMMITTEE AS A RESULT OF ITS MEETING HELD ON NOVEMBER 24, 26, 27, 2008, DECEMBER 10, 2008 AND JANUARY 14 AND 15, 2009, RECOMMENDS AS FOLLOWS:

1. 2009 Operating and Capital Budget

That, as a result of the cumulative impact of several issues, the 2009 Operating and Capital Budgets be referred to the CAO for revision reflecting the following principles:

a) That all activities within the operating budget are open for review and potential level of service reductions;

b) That all capital projects be reviewed with the focus on maintaining assets that the Corporation already owns before building or acquiring new ones;

c) That Budget Committee meet on Wednesday, November 26, 2008 as currently scheduled with the Boards and Agencies that do not report through the CAO to explain that all areas of the Corporation are expected to reduce their impact on the tax levy;

d) That costs directly linked to Provincial direction such as increases to client caseload; increases in subsidy amounts; and legislation-based costs be calculated and transferred to the taxpayer rather than being absorbed through reductions to traditional municipal services.

e) That the impact of economic driven losses of revenue be absorbed by all areas of the corporation;

f) That an overall increase before the impact of Provincial costs of 3.2% be achieved by the measures described in (a) and (b);

g) That the CAO and the Senior Director of Corporate Services report back to Budget Committee on Thursday, November 27, 2008 at 5:00 p.m. with a power point presentation that summarizes the options available to reduce the current budget requirement to the 3.2% plus Provincial impacts.

2. Revised Schedule

That the revised schedule for the Budget deliberations be accepted.

3. YWCA Crossroads

That the City of Peterborough provide financial support to the YWCA Crossroads Shelter Project in the amount of $750,000 to be paid in installment of $250,000 over three years from 2009 to 2011 on the following basis:

a) The City of Peterborough would designate the YWCA project as a Municipal Capital Facility and reduce the payment for 2009 by the amount of development charges waived for the project (estimated to be $25,000.00 to $50,000.00);

b) The payment for 2009 be paid from the Capital Levy Reserve thereby having no direct effect on the 2009 tax levy;

c) The sum of $100,000.00 of the financial support package be utilized by the City to secure a first right of refusal in respect to the YWCA Administration Office site on Simcoe Street with terms to be negotiated (not to form part of a down payment);

d) The sum of $150,000 of the financial support be attributed to Accessibility measures for the project including an elevator, accessible washrooms, entrances and doorways;

e) The sum of $100,000 of the financial support be attributed to Sustainability measures including high efficiency heating and cooling, green building systems and products;

f) The funds for the years 2010 and 2011 be paid from the Capital Levy and be considered unconditional grants, excepting only as set out above.

That Item f) be amended by adding the words “and the sum of $125,000 be treated as the equivalent of a down payment of any future City purchase of the YWCA Administration office site.

4. Report CPFPR08-026

HunterStreetBridge – Building Canada Application

And 2007-2008 Provincial Surplus

That Council approve the recommendations outlined in Report CPFPRS08-026, dated November 24, 2008, of the Senior Director of Corporate Services and the Director of Utility Services as follows:

a) That the Hunter Street (Ashburnham) Bridge over the Otonabee River Capital Budget (Project 5-4.06) shown on pages 144 and 145 of the 2009-2018 Capital Budget Estimates Book be amended, as set out in Appendix A to report CPFPRS08-026, to reflect the most updated information submitted as part of the Building Canada Fund – Communities Component, Intake One Application.

b) That the City’s $7,126,416 share of the Provincial 2007-2008 Surplus Funds be held in a new “Provincial 2007-2008 Surplus Funds Reserve Fund” pending the outcome of the City’s Building Canada Fun – Communities component, Intake One application for the Hunter Street (Ashburnham) Bridge over the Otonabee River project and;

i) if the application is successful, staff present a report to Council recommending how the $7,126,416 surplus funds should be used; or

ii) if the application is not successful, the $7,126,416 surplus funds be used to replace a $7,126,416 portion of the $8,895,000 Building Canada Funding, and the $1,768,584 balance of Building Canada Funding be replaced by Capital Levy.

5. GPAEDC

That the $777,052 provision for Greater Peterborough Area Economic Development Corporation reflected on page 225 of the 2009 Highlights Book be decreased by $1,136 to $775,916.


6. County City Health Unit

That the $1,023,064 provision for the County City Health Unit reflected on page 122 of the 2009 Highlights Book be decreased by $92,731 to $930,333.

7. Annexation Compensation Payments

That the $183,000 provision for Annexation Compensation Payments reflected on page 225 of the 2009 Highlights Book be decreased by $93,000, to $90,000.

8. Combined Fuel Budgets

That the Combined fuel budgets for City of Peterborough Departments, be decreased by a net amount of $420,137.

9. Short Term Investment Revenue

That the $1,944,000 provision for Short term Investment revenue reflected on page 27 of the 2009 Highlights Book be decreased by $344,000, to $1,600,000.

10. Recycling Services

That the $314,952 provision for Recycling Services net expenditures reflected on page 113 of the 2009 Highlights Book be increased by $737,620, to $1,052,572 and that the $53,000 provision for Garbage Tax on Exempt Revenue be increased by $14,000 to $67,000.

11. Ontario Municipal Partnership Fund

That the $6,949,778 provision for Ontario Municipal Partnership Fund revenue reflected on page 29 of the 2009 Highlights Book be decreased by $2,602,778 to $4,347,000.

12. Proposed 2009 Budget Reductions

That the Budget changes listed in Schedule 2 and Schedule 3, Proposed 2009 Budget Reductions, November 25 to December 10, 2008, for a total of $3,498,913, be approved.

That the revised Budget Highlights Book pages (blue) reflecting all changes as of December 10 be approved.

13. Hanging Baskets

That $13,000 for Hanging Baskets downtown be excluded from the 2009 Budget Reductions.

14. Ontario Municipal Partnership Fund

That the $4,347,000 provision for Ontario Municipal Partnership Fund revenue reflected on page 29 of the 2009 Highlights Book be increased by $1,287,900, to $5,634,900.


15. Peterborough Lakefield Police Services Board

That Council indicate to the Peterborough Lakefield Community Police Services Board that Council do not support the hiring of a Human Resources Manager.

16. Council Remuneration

That the Council remuneration increase be limited to 1.5%

17. Land Ambulance

That the City of Peterborough endorse in principle that no service enhancements would occur in Land Ambulance until we get financial commitment from the Province of Ontario to fund it.

18. Repair to Charlotte Street

That staff report to a future Committee of the Whole in respect to cost to repair Charlotte Street between Aylmer Street and Bethune Street.

19. Utility Services Reserve

That the contribution to the Utility Services reserve be reduced in the amount of $35,000 to $100,000 to reduce the Tax Levy.

20. Municipal Property Assessment Corporation (MPAC)

WHEREAS MPAC has confirmed to City staff January 15, 2009, that the assessment roll for 2009 taxation purposes incorrectly reflects a $24,707,475 commercial taxable portion for the MNR building at 300 Water Street, roll 040-050-06200.

AND WHEREAS as a result, the Commercial Class taxable assessment figure of $776,770,063 reflected on the amended Budget Highlights Page 260 (blue sheets) as of December 10 is overstated by $24,707,475

It is recommended the Commercial Class assessment figure of $776,770,063 reflected on the amended Budget Highlights Page 260 (blue sheets) as of December 10 be reduced by $24,707,475 to $752,062,588.

21. Recycling of Construction/Demolition Material

That $147,000 be added to the 2009 Operating Budget for the recycling of construction/demolition material.

And further that:

a) Various contractual services lines in the Utility Services Department be reduced by $45,000

b) The Planning and Development Services activity be reduced by $56,000 due to a recovery from capital

c) Public Works wage costs be reduced by $46,000 by reducing overtime and not filling an upcoming vacancy until 2010.


22. Possible Outsourcing of Waste Collection

That City staff prepare a report to consider the possible options for outsourcing part or all of waste collection.

23. Peterborough Green Up

That the level funding of Peterborough Green Up be increased from $107,575 to $112,200 to ensure their funding remains the same as 2008. (Page 124 Budget Highlight Book).

24. Peterborough Public Library

That the library capital budget for book shelving in the amount of $29,000 be used at the library’s discretion in the purchase of books. (Project 604.04 Pages 330 and 331 of the Capital Budget).

That $25,634 be put back into the budget to maintain the hours of operation of the library.

25. Property Tax Credit for Low Income Seniors

That the 2009 provisions for property tax credit for low income seniors and disabled persons be increased by $115,000 and be funded through a $115,000 draw from the Social Service Reserve.

26. Downtown Youth Centre Project

That staff be directed to reflect the $150,000 Downtown Youth Centre Project as an “above the line” project in the draft 2010 budget to be submitted to Council. (Page 251 of Highlight Book)

27. Market Hall

That in reference to Appendix B, other items not included in the budget, page 251 of the 2009 Budget highlights book, item 2.09 Market Hall Performing Arts Inc. be removed from the Community Investment Grant Program and be awarded a Community Service Grant in the amount of $35,000 to manage the Market Hall facility in 2009.

28. Festival of Lights

That in reference to Appendix B, other items not included in the budget, page 251 of the 2009 Budget highlights book, item 2.14 Festival of Lights, the Service Grant to the Festival of Lights be increased by $10,000 from the proposed $90,000 to a revised total of $100,000 for 2009.


29. 2009 Budget

That the following recommendations be approved:

a) That the 2009 Budget documents, and all estimated revenues and expenditures, fees, contributions to reserve and reserve funds, and proposed staffing levels referenced in the documents be adopted.

Council at its meeting of January 19, 2009, made the following recommendation:

Item 28 a) 2009 Budget

That item a) be amended by adding the words “as amended”.

b) That the user fees as set out in the Document entitled – “Work Program, Organizational Charts and User Fees” be adopted as part of 2009 Budget process.

Council at its meeting of January 19, 2009, made the following recommendation:

Item 28 b) 2009 Budget

That item b) be amended by adding the words “as amended” and any fee increases originally scheduled to take effect January 1, 2009 take effect January 20, 2009.

c) That the $548,875 additional OMPF allocation from the 2006 and 2007 year-end reconciliations be credited to the Social Services Reserve. (Part 2 – page 24)

d) That any surplus funds from 2009 operations in excess of $100,000 be transferred to the Capital Levy Reserve to be used for capital works. (Part 2 - page 26)

e) That in 2009 MTE Consultants assist staff in the more complex tax issues and calculations and actively represent the City at Assessment Review Board hearings, as required. (Part 2 - page 30)

f) That any unused Peterborough Technology Services Budget at the end of 2009 be transferred to the Electronic Data Processing (EDP) Reserve, subject to the overall year-end position and that if actual 2009 costs exceed the 2009 Budget, funds may be drawn from the EDP reserve. (Part 2 - page 34)

g) That any adjustments to the City’s portion of the Land Ambulance Budget be netted against the 2009 general contingency provision. (Part 2 - page 51)

h) That any unused portion of the 2009 Winter Control Budget that may exist at year-end be transferred to the Winter Control Reserve, subject to the overall year-end position and that if actual 2009 Winter Control costs exceed the 2009 Budget, funds may be drawn from the Winter Control reserve. (Part 2 - page 69)


i) That the $3.1 million previously approved as part of the 2007 and 2008 Capital Budget for the Gas Odour Collection System at the Peterborough Landfill Site (Budget reference 5-9.01) be removed as the expenditure is no longer required. (Part 2 – page 114)

j) That any change required to the City’s portion of CCHU Budget, based on the final approved CCHU Budget, be netted against the City’s 2009 general contingency provision. (Part 2 – page 121)

k) That any surplus funds at the end of 2009 for Market Hall be transferred to a reserve account for unanticipated maintenance expenses or small capital improvements. (Part 2 - page 125)

l) That any unspent repairs and maintenance budget within the Social Services Division at the end of 2009 be transferred to a new reserve entitled the Social Services Facility Maintenance Reserve, subject to the overall year end position. (Part 2 – page 177)

m) That any unused Social Services net budget at the end of 2009 be transferred to the Social Services Reserve, subject to the overall year end position and that if actual 2009 Social Services costs exceed the 2009 Budget, funds may be drawn from the reserve. (Part 2 - page 188)

n) That any surplus in the 2009 Housing Operating Budget at the end of 2009 be transferred to the Social Housing Reserve, subject to the overall year end position and that if actual 2009 Housing costs exceed the 2009 Budget, funds may be drawn from the Social Housing Reserve. (Part 2 - page 205)

o) That any unused Building Inspection Budget at the end of 2009 be transferred to the Building Reserve and that if actual building inspection costs exceed the 2009 Budget, funds may be drawn from the Building Reserve. (Part 2 - page 214)

p) That any unused portion of the 2009 tax write off account balance that may exist at year-end be transferred to the Allowance for Doubtful Accounts, subject to overall year end position and that if actual 2009 tax write-off costs exceed the 2009 Budget, funds may be drawn from the Allowance for Doubtful Accounts. (Part 2 - page 221)

q) That any unused insurance budget at the end of 2009 be transferred to the Insurance Reserve, subject to the overall year-end position and that if actual 2009 insurance costs exceed the 2009 Budget, funds may be drawn from the Insurance Reserve. (Part 2 - page 221)

r) That any adjustments to the City’s portion of the 2009 GPAEDC Budget be netted against the 2009 general contingency provision. (Part 2 – page 223)

s) That any unused 2009 Contingency Budget at the end of 2009 be transferred to the Capital Levy Reserve to be used for capital works subject to the overall 2009 year end position. (Part 2 - page 223)


Council at its meeting of January 19, 2009, made the following recommendation:

Whereas at its meeting held October 23, 2008, when discussing the Social Services draft 2009 Budget, the Joint Services Steering Committee (JSSC) passed a motion stating." That JSSC support the continuation of the Community Social Plan at the Programming levels identified in 2008 including the additional staffing and operating costs.

And whereas the Budget Committee at its meetings held November 24, 26, 27, 2008, December 10, 2008 and January 14 and 15, 2009 did not specifically consider the JSSC request;

And whereas in order to the continue the Community Social Plan at the Programming levels identified in 2008 , the Community Social Plan 2009 budget would have to be increased by $67,209 from $211,582 to $278,791 and the City's 2009 share would increase by $37,112 and the County's 2009 share would increase by $30,097 and one additional full-time position.

a) It is recommended that before approving the 2009 Budget, Council consider the JSSC request to continue the Community Social Plan at the Programming levels identified in 2008 including the additional staffing and operating costs.

b) And that if Council ultimately decides to continue the Community Social Plan at the Programming levels during 2009 at the 2008 levels as requested by the JSSC, the City's additional $37,112 share for 2009 be drawn from the Social Services Reserve and staff continue to look for alternate funding sources during the year for all or a portion of the program cost

All of which is respectfully submitted,

Councillor Clarke

Chairman

January 15, 2009