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2008-11-17 City Council

Event date: Monday, November 17, 2008, at 6:30 PM
Location: Council Chambers

Agenda - Minutes

City Council Agenda
November 17, 2008 at 6:30 PM - Council Chambers

The Lords Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentations – Mayor’s Youth Awards will be presented to Zackery Wilfong and Dylan McLean

1. Adoption of Minutes

Minutes of the meetings of Council held on:

a) October 27, 2008
b) November 10, 2008

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Planning Committee Report

None at this time.

b) Committee of the Whole Report

Lynn Zimmer will make a delegation regarding item 8 of the Committee of the Whole Report 24 (YWCA Safe Haven Campaign).

Carol Winter will make a delegation regarding item 11 of the Committee of the Whole Report 24 (CORRES08-040 The Warming Room and Women’s Shelter).

c) Other Items on this Agenda

None at this time.

4. Reports And Communications

a) Audit Committee Report No. 3
Audit Committee meeting of October 27, 2008

b) Committee of the Whole Report No. 23
Committee of the Whole meeting of October 27, 2008

c)Planning Committee Report No. 15
Planning Committee meeting of November 3, 2008

d) Budget Committee Report No. 2
Budget Committee meeting of November 10, 2008

e) Committee of the Whole Report No. 24
Committee of the Whole meeting of November 10, 2008

5. Notice of Motion

None.

6. By-Laws

08-175 Being A By-Law To Appoint Parking Enforcement Officers At 205 King Street; 205 Charlotte Street; 207 And 209 Simcoe Street; 303 Aylmer Street North, 240 King Street And 245 Charlotte Street (Citi Centre); 235 King Street; 182, 184 186, 186 ½ 188, 188 ½ 190, 192, 194, 196, 200, 202 And 204 Charlotte Street And 197 - 209 Simcoe Street (Charlotte Mews); 250 Sherbrooke Street; 131 Charlotte Street; 100 Charlotte Street; 1160 Clonsilla Avenue; 1414 Sherbrooke Street; 451 Water Street; 526 Water Street; 707 Charlotte Street (The Medical Centre); 68 Hospital Drive (The Medical Centre); And 180 - 190 George Street North

08-176 Being A By-Law To Amend The Zoning By-Law For 377 Reid Street

08-177 Being A By-Law To Amend The Zoning By-Law For 1597 Lansdowne Street West

08-178 Being A By-Law To Authorize The Execution Of An Agreement With NCO Financial Services, Inc. (Request for Proposals Document No. P-05-08)

08-179 Being A By-Law To Authorize The Submission Of An Application To The Ontario Landfill Gas Funding Program For Funding To Install Additional Landfill Gas Collections Wells At The Peterborough County/City Waste Management Facility. (USWM08-017)

08-180 Being A By-Law To Amend Chapter 106 Of The City Of Peterborough Municipal Code (Acting Fire Chief)

08-181 Being A By-Law To Amend Chapter 89 Of The City Of Peterborough Municipal Code With Respect To Building Officials - Inspectors

08-182 Being A By-Law To Amend Chapter 120 Of The City Of Peterborough Municipal Code With Respect To Property Standards Officers Appointment

7. Other Business

8. By-Law To Approve Actions Of Council

08-183 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On November 17, 2008

9. Adjournment


City Council Minutes
November 17, 2008 at 6:30 PM - Council Chambers

Meeting call to order at 6:34 p.m. in the Council Chambers.

Roll Call:
Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Clarke
Councillor Pappas
Councillor Peacock
Councillor Peeters
Councillor Vass
Councillor Martin
Mayor Ayotte

Ceremonial Presentations

Mayor’s Youth Awards were presented to Zackery Wilfong and Dylan McLean.

Confirmation of Minutes

Moved by Councillor Clarke, seconded by Councillor Pappas

That the minutes of the meeting of Council held on October 27 and November 10, 2008, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of interest.

Delegations

Committee of the Whole Report

Lynn Zimmer, YWCA, made a delegation regarding item 8 of the Committee of the Whole Report 24 (YWCA Safe Haven Campaign).

Moved by Councillor Doris, seconded Councillor Farquharson

That the rules of order be suspended to permit Lynn Zimmer to make a full presentation regarding the YWCA Safe Haven Campaign.

"CARRIED"

Planning Committee

Paul Dietrich, 637 The Queensway, Peterborough, made a delegation regarding item 2 of the Planning Committee Report 15 (1597 Lansdowne Street West).

Catherine Gravely, 509 Davenport Road, Toronto, made a delegation regarding item 2 of the Planning Committee Report 15 (1597 Lansdowne Street West).

Committee of the Whole

Carol Winter, 1354 Bridle Drive, Peterborough, made a delegation regarding item 11 of the Committee of the Whole Report 24 (CORRES08-040 The Warming Room and Women’s Shelter).

Marie Bongard, 461 Albert Street, Peterborough, made a delegation regarding item 9 of the Committee of the Whole Report 24 (Report USPW08-013 - Winter Services Operations Policy sand CORRES08-040 The Warming Room and Women’s Shelter).

Barry Boyce, O’Connell Drive, Peterborough, made a delegation regarding item 11 of the Committee of the Whole Report 24 (YWCA Safe Haven Campaign).

Other Items on this Agenda

There were no delegations.

Report Number 3 of the Audit Committee

Moved by Councillor Clarke, seconded by Councillor Hall

That Report Number 3 of the Audit Committee Meeting of October 27, 2008 be approved.

"CARRIED".

Report Number 23 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Clarke

That Report Number 23 of the Committee of the Whole Meeting of October 27, 2008 be approved.

"CARRIED"

Report Number 15 of the Planning Committee

Moved by Councillor Farquharson, seconded by Councillor Martin

That Report Number 15 of the Planning Committee Meeting of November 3, 2008 be approved.

Councillor Farquharson requested that item one of Report 15 (Report PLPD08-081, 377 Reid Street) be separated from the report.

Upon the motion of item one of Report 15, the motion carried.

Councillor Farquharson left the meeting at 8:14 p.m. and returned at 8:21 p.m.

Moved by Councillor Peeters, seconded by Councillor Pappas

That item two (1597 Lansdowne Street West) be referred to the meeting of Planning Committee for January 2009.

"CARRIED".

Upon the original motion of Councillor Farquharson and Councillor Martin, the motion carried.

Report Number 2 of the Budget Committee

Moved by Councillor Clarke, seconded by Councillor Hall

That Report Number 2 of the Budget Committee Meeting of November 10, 2008 be approved.

"CARRIED"

Report Number 24 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Clarke

That Report Number 24 of the Committee of the Whole Meeting of November 10, 2008 be approved.

Councillor Peeters left the meeting room at 9:08 p.m. and returned at 9:12 p.m.

Councillor Pappas left the meeting room at 9:32 p.m. and returned at 9:35 p.m.

Councillor Peacock left the meeting room at 9:35 p.m. and returned at 9:38 p.m.

Upon the motion of Councillor Hall and Councillor Clarke, the motion carried.

“CARRIED”

Notice of Motion

There was no notice of motion.

By-Laws

As the matter of 1597 Lansdowne Street West was referred to staff, By-Law 08-177 was removed from the list of by-laws.

Moved by Councillor Peacock, seconded by Councillor Pappas

That the following by-laws be read a first, second and third time:

08-175 Being A By-Law To Appoint Parking Enforcement Officers At 205 King Street; 205 Charlotte Street; 207 And 209 Simcoe Street; 303 Aylmer Street North, 240 King Street And 245 Charlotte Street (Citi Centre); 235 King Street; 182, 184 186, 186 ½ 188, 188 ½ 190, 192, 194, 196, 200, 202 And 204 Charlotte Street And 197 - 209 Simcoe Street (Charlotte Mews); 250 Sherbrooke Street; 131 Charlotte Street; 100 Charlotte Street; 1160 Clonsilla Avenue; 1414 Sherbrooke Street; 451 Water Street; 526 Water Street; 707 Charlotte Street (The Medical Centre); 68 Hospital Drive (The Medical Centre); And 180 - 190 George Street North

08-176 Being A By-Law To Amend The Zoning By-Law For 377 Reid Street

08-178 Being A By-Law To Authorize The Execution Of An Agreement With NCO Financial Services, Inc. (Request for Proposals Document No. P-05-08)


08-179 Being A By-Law To Authorize The Submission Of An Application To The Ontario Landfill Gas Funding Program For Funding To Install Additional Landfill Gas Collections Wells At The Peterborough County/City Waste Management Facility. (USWM08-017)

08-180 Being A By-Law To Amend Chapter 106 Of The City Of Peterborough Municipal Code (Acting Fire Chief)

08-181 Being A By-Law To Amend Chapter 89 Of The City Of Peterborough Municipal Code With Respect To Building Officials - Inspectors

08-182 Being A By-Law To Amend Chapter 120 Of The City Of Peterborough Municipal Code With Respect To Property Standards Officers Appointment

and the said by-laws, having been now read and passed, the Mayor and Clerk be authorized to sign and seal the same.

"CARRIED"

Other Business

Councillor Hall enquired on the status of the walkway for St. Peter’s Secondary School and whether an OMB appeal had been filed by the Catholic school board. Staff indicated an appeal has not been filed. Councillor Pappas asked staff if any drawings of the walkway were received from the Catholic school board. Staff indicated drawings have not been received.

Confirmatory By-Law

Moved by Councillor Martin, seconded by Councillor Farquharson

That the following by-law be read a first, second and third time:

08-183 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On October 27, 2008

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor, seconded by Councillor

That this meeting of City Council adjourn at 9:46 p.m.

“CARRIED”

Leigh Doughty

Deputy Clerk

Paul Ayotte

Mayor


 

AUDIT COMMITTEE REPORT NO. 3

MEETING OF OCTOBER 27, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 17, 2008

THE AUDIT COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, OCTOBER 27, 2008, RECOMMENDS AS FOLLOWS:

1. Senior Director of Corporate Services

Report CPFRAS08-015

Update on the Asset Management Project

That Council approve the recommendation outlined in report CPFRAS08-015 dated October 27, 2008, of the Senior Director of Corporate Services as follows:

That the update on the Asset Management Project be received.

2. Senior Director of Corporate Services

Report CPFRAS08-016

2008 Audit Plan and Pre-Audit Planning Letter

That Council approve the recommendations outlined in report CPFRAS08-016 dated October 27, 2008, of the Senior Director of Corporate Services as follows:

a) That the 2008 Audit Plan for the Corporation of the City of Peterborough attached to report CPFRAS08-016 as Appendix A be received.

b) That the Chair of the Audit Committee and the Mayor be authorized to sign the Pre-Audit Planning Letter attached to report CPFRAS08-016 as Appendix B.

All of which is respectfully submitted,

Councillor Clarke

Chair of Audit Committee

October 27, 2008


 

COMMITTEE OF THE WHOLE REPORT NO. 23

MEETING OF OCTOBER 27, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 17, 2008

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON OCTOBER 27, 2008, RECOMMENDS AS FOLLOWS:

1. Director of Community Services

Report CSSS08-017

Peterborough Employment Service

That Council approve the recommendations outlined in Report CSSS08-017 dated October 27, 2008, of the Director of Community Services, as follows:

a) That the Employment Ontario’s Service Provider Capacity Survey (appended to Report CSSS08-017 as Appendix A) be submitted; and

b) That if the Committee of the Whole endorses recommendation (a) the City Administrator be authorized to sign and submit the survey on behalf of the corporation no later than the stipulated October 29, 2008 submission deadline – prior to Council officially approving the Committee of the Whole recommendation at its regularly scheduled November 17 Council meeting.

All of which is respectfully submitted,

Bob Hall

Chairman

October 27, 2008


 

PLANNING COMMITTEE REPORT NO. 15

NOVEMBER 3, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 17, 2008

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON NOVEMBER 3, 2008, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD08-081

377 Reid Street

That Council approve the recommendations outlined in Report PLPD08-081 dated November 3, 2008, of the Director of Planning and Development Services, as follows:

a) That the zoning of the subject property, be amended from the R.1, R.2, R.3 - Residential District to the SP.241-‘H’ – Special District Commercial in accordance with the draft amendment attached as Exhibit ‘D’ to Report PLPD08-081.

b) That the ‘H’ Holding Symbol be removed once Site Plan Approval is granted for the subject property, including:

i. An agreement with the City of Peterborough to provide cash-in-lieu of parking under Section 40 of the Planning Act, R.S.O., c.P.13 ; including a minimum of one disabled parking space onsite.

ii. Provisions for the replacement of the existing fire escape in accordance with current regulations.

2. Director of Planning and Development Services

Report PLPD08-080

1597 Lansdowne Street West

That Council approve the recommendations outlined in Report PLPD08-080 dated November 3, 2008, of the Director of Planning and Development Services, as follows:

a) That Zoning By-Law #1997-123 be amended by adding Exception 244 to Section 3.9 in accordance with Exhibit ‘C’ to Report PLPD08-080.

b) That the zoning of the subject property, be amended from the D.2 – Development District and the R.1, 1e, 2e, 4d – Residential District to the SP.268 – 244 – Commercial District in accordance with the draft amendment attached as Exhibit ‘C’ to Report PLPD08-080.

c) That the Site Plan Agreement for the subject property, include a requirement for an easement to facilitate a future connection to the lands to the west.

Council at its meeting of November 17, 2008, made the following recommendation:

That item two (1597 Lansdowne Street West) be referred to the meeting of Planning Committee for January 2009.

All of which is respectfully submitted,

Councillor Farquharson

Chairman

November 3, 2008


 

BUDGET COMMITTEE REPORT NO. 2

MEETING OF NOVEMBER 10, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 17, 2008

THE BUDGET COMMITTEE AS A RESULT OF ITS MEETING HELD ON NOVEMBER 10, 2008, RECOMMENDS AS FOLLOWS:

1. Senior Director of Corporate Services

Report CPFPRS08-024

2009 Draft Budget

That Council approve the recommendation outlined in report CPFPRS08-024 dated November 10, 2008, of the Senior Director of Corporate Services as follows:

That the draft 2009 Budget Documents presented to the Budget Committee at its meeting held November 10, 2008 be received and be reviewed in detail during the Budget Committee meetings scheduled the week of November 24, 2008.

All of which is respectfully submitted,

Councillor Clarke

Chairman

November 10, 2008


 

COMMITTEE OF THE WHOLE REPORT NO. 24

MEETING OF NOVEMBER 10, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 17, 2008

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON NOVEMBER 10, 2008, RECOMMENDS AS FOLLOWS:

1. Director of Utility Services

Report USTR08-024

Extension of Parking Services Contract

That Council approve the recommendation outlined in Report USTR08-024 dated November 10, 2008, of the Director of Utility Services, as follows:

That the contract with Securitas Canada Limited, 349 George Street, Suite 206, Peterborough, Ontario, K9H 3P9 in response to RFP P-31-05 for the supply of parking control services be extended for one year from February 1, 2009 to January 31, 2010 inclusive, at a cost of $515,000 plus GST of $25,750 (PST not applicable) for a total amount of $540,750.

2. Director of Utility Services

Report USTR08-025

Idling Control By-Law - Update on Educational Aspects

That Council approve the recommendation outlined in Report USTR08-025 dated November 10, 2008, of the Director of Utility Services, as follows:

That Council approve implementation of the awareness campaign for the Idling Control By-Law as described in Report USTR08-025.

3. Director of Utility Services

Report USEC08-026

Construction of a New Snow Storage Facility

That Council approve the recommendations outlined in Report USEC08-026 dated November 10, 2008 of the Director of Utility Services, as follows:

a) That a budget for the construction of a snow disposal site be established by the transfer of $150,000 from the Utility Services Reserves;

b) That Council approve, in principle, the construction of a new snow disposal site at the Waste Water Treatment Plant;

c) That staff be requested to hold a public information centre for the properties adjacent to the proposed snow disposal site and to report back on the results of the public information centre; and

d) That upon a successful implementation of the new snow disposal site at the Waste Water Treatment Plant, the existing Ashburnham Drive snow disposal site be used only as an overflow site.


 

4. Director of Utility Services

Report USWM08-017

Submission of an Application to the Ontario Landfill Gas Funding Program

That Council approve the recommendation outlined in Report USWM08-017 dated November 10, 2008 of the Director of Utilities Services, as follows:

That a by-law be passed to authorize the submission of an application to the Ontario Landfill Gas Funding Program for funding to install twenty-two additional landfill gas collection wells at the South Fill Area Landfill Site at the Peterborough County/City Waste Management Facility.

5. Director of Utility Services

Report USWM08-016

Extension of Operations Contract for the Household Hazardous Waste Depot

That Council approve the recommendation outlined in Report USWM08-016 dated November 10, 2008 of the Director of Utility Services, as follows:

That the contract to operate the City’s Household Hazardous Waste Depot, which was awarded to HGC Management Inc. through Tender T-53-07, be extended under the same terms and conditions at an annual cost of $130,000.00, plus GST, adjusted for the 2008 CPI (all items except fuel), for one additional year, from January 1, 2009 to December 31, 2009.

6. Senior Director of Corporate Services

Report CPFPRS08-020

Award of Tender T-47-08 for Snow Plowing, Sanding/Salting, Hand Shoveling and Snow Removal for Various City Owned Properties

That Council approve the recommendation outlined in Report CPFPRS-08-020 dated November 10, 2008, of the Director of Corporate Services, as follows:

a) That Tender Document T-47-08, for Snow Plowing, Sanding/Salting, Hand Shovelling and Snow Removal for the winter season, November 1, 2008 to April 30, 2009 for various City Facilities be awarded on a per-season rate basis as follows:

i) R.A. Morrow, Memorial Park and Montessori Day Care to Walsh Bros., 2200 Keene Road, Peterborough at a total cost of $14,000, PST not applicable, and GST of $700 for a total of $14,700 including all taxes;

ii) Kinsmen Arena to Kawartha Capital Corp., 580 Ashburnham Drive, Peterborough at a cost of $5,490, PST not applicable, and GST of $274.50 for a total of $5,764.50 including all taxes;

iii) Northcrest Arena to Kawartha Capital Corp., 580 Ashburnham Drive, Peterborough at a cost of $2,745, PST not applicable, and GST of $137.25 for a total of $2,882.25 including all taxes;

iv) Evinrude Centre to Kawartha Capital Corp., 580 Ashburnham Drive, Peterborough at a cost of $8,020, PST not applicable, and GST of $401 for a total of $8,421 including all taxes;

v) Peterborough Museum and Archives to Kawartha Capital Corp., 580 Ashburnham Drive, Peterborough at a cost of $5,300, PST not applicable, and GST of $265 for a total of $5,565 including all taxes,

vi) Queen Alexandra Community Centre to Kawartha Capital Corp., 580 Ashburnham Drive, Peterborough at a cost of $3,965, PST not applicable, and GST of $198.25 for a total of $4163.25 including all taxes;

vii) Peterborough Daycare to Bell Paving, 928 Meadowview Road, Omemee at a cost of $2,050, PST not applicable, and GST of $102.50 for a total of $2,152.50 including all taxes

viii) Wellness Centre to Town and Country Estate and Commercial Lawn, 1948 Bensfort Road RR #6, Peterborough at a cost of $11,441, PST not applicable, and GST of $572.05 for a total of $12,013.05 including all taxes.

7. Director of Community Services

Report CSSS08-018

Final National Child Benefit (NCB) Disbursement

That Council approve the recommendations outlined in Report CSSS08-018 dated November 10, 2008 of the Director of Community Services, as follows:

a) That 60% of the available funds be provided to the Community Counselling and Resource Centre for their Emergency Fund.

b) That 20% of the available funds be provided to United Way for their Backpacks for Kids program.

c) That 20% of the available funds be provided to the Ontario Early Years Centre for their Food Programs.

8. YWCA Safe Haven Campaign

That this matter be referred for discussion at the Budget Committee meeting commencing November 24, 2008.

9. Director of Utility Services

Report USPW08-013

Winter Services Operations Policy

That Council approve the recommendations outlined in Report USPW08-013 dated November 10, 2008, of the Director of Utility Services, as follows:

a) That the Winter Service Operations Policy in Appendix C be adopted; and

b) That the Winter Service Operations Standards in Appendix B be adopted.


 

10. Senior Director of Corporate Services

Report CPFRAS08-017

Quarterly Financial Report as of September 30, 2008

That Council approve the recommendations outlined in report CPFRAS08-017 dated November 10, 2008, of the Senior Director of Corporate Services as follows:

a) That the September 30, 2008 Quarterly Financial Report be received.

b) That the capital budgets for 2008 Various Road Resurfacing (2008 Budget Reference 5-3.01) and Dobbin Avenue Reconstruction Project (2008 Budget Reference 5-3.02) be reduced by $100,000 each in recognition of existing surplus funds, and that the combined amount of $200,000 be transferred to the Utility Services Reserve and be earmarked for the rehabilitation of Spencley’s Lane, pending approval in the 2009 Capital Budget.

c) That the City accept the additional 80% Provincial Subsidy being offered in the amount of $70,000 to offset potential budget pressures in Employment Services

11. CORRES08-040

Carol Winter

The Warming Room and Women’s Shelter

That Correspondence CORRESP08-040 from Carol Winter requesting City Council resolve the lack of available beds in shelters for the most vulnerable members of the community be received for information.

All of which is respectfully submitted,

Bob Hall

Chairman

November 10, 2008