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2008-10-23 Joint Services Steering Committee

Event date: Thursday, October 23, 2008, at 3:45 PM
Location: General Committee Room

Agenda - Minutes

Joint Services Steering Committee Agenda
October 23, 2008 at 3:45 PM - General Committee Room

1. Approval of the Agenda for October 23, 2008

2. Minutes of Meeting of June 12, 2008

3. Minutes for Information

a) AHAC (Affordable Housing Action Committee) April 8, 2008
b) AHAC (Affordable Housing Action Committee) May 13, 2008
c) AHAC (Affordable Housing Action Committee) June 10, 2008

4. Report PLHD-08-004
Housing is Fundamental 2008 – Information Report
Malcolm Hunt, Director of Planning and Development, City of Peterborough

5. Report CSSSJSSC08-026
Local Labour Market Planning Project- Update
Ken Doherty, Director of Community Services, City of Peterborough

6. EMS Update Regarding Deployment Plan, Call Volume and Response Times within the County and City of Peterborough
Bob English, Director, Emergency Services, County of Peterborough

7. EMS Memorandum of Understanding with PRHC Funding for Off-Load Nurses
Bob English, Director, Emergency Services, County of Peterborough

8. Preliminary 2009 Budgets

a)GPAEDC Andy Mitchell, GPAEDC

b) Emergency Medical Services (EMS)
Preliminary 2009 Budget- Emergency Medical Services (EMS)
Linda Hutchinson, Director of Finance, County of Peterborough

c) Report CPFPRS-JSSC-08-001
POA, Social Services and Social Housing Draft 2008 Budgets
Brian Horton, Senior Director, Corporate Services

9. Report CSSSJSSC08-017
Highlights of Social Services Program Statistics-
2nd Quarter 2008
Ken Doherty, Director of Community Services, City of Peterborough


10. Report CSSSJSSC08-020
Ontario Works Service Plan 2008-2009
Ken Doherty, Director of Community Services, City of Peterborough

11. Report CSSSJSSC08-021
Resources to Assist Households with Rising Energy Costs
Ken Doherty, Director of Community Services, City of Peterborough

12. Report CSSSJSSC08-022
Final National Child Benefit (NCB) Disbursement
Ken Doherty, Director of Community Services, City of Peterborough

13. Report CSSSJSSC08-023
Best Start Update
Ken Doherty, Director of Community Services, City of Peterborough

14. Report CSSSJSSC08-024
Peterborough Community Social Plan Update
Ken Doherty, Director of Community Services, City of Peterborough

15. Report CSSSJSSC08-029
Community Drop In Centre Update
Director of Community Services

16. Correspondence JSSCCORRESP08-001
Dianne Hill, CAO, Township of Havelock, Belmont, Methuen
PERC Program

17. New Business

18. Next Meeting – TBA


JSSC Minutes
October 23, 2008

Meeting called to order at 3:50 p.m. in the General Committee Room, City Hall.

Present:

Warden Ron Gerow, County of Peterborough

Deputy Warden J. Murray Jones, County of Peterborough

Councillor Thomas Flynn, County of Peterborough

Mayor Paul Ayotte, City of Peterborough

Councillor Henry Clarke, City of Peterborough

Councillor Eric Martin, City of Peterborough, Chair

Staff:

Gary King, Chief Administrative Officer, County of Peterborough

Bob English, Director of Emergency Services, County of Peterborough

Randy, EMS

Linda Reed, Chief Administrative Officer, City of Peterborough

Ken Doherty, Director of Community Services

Brian Horton, Senior Director of Corporate Services and Deputy CAO, City of Peterborough

Malcolm Hunt, Director of Planning and Development Services, City of Peterborough

Linda Mitchelson, Manager, Social Services, City of Peterborough

Nancy Fischer, Manager Social Assistance, City of Peterborough

Joyce Hawthorne, Manager, Family Services, City of Peterborough

Mike Gannon, Social Services Coordinator, City of Peterborough

Nancy Mintz, Community Social Plan Coordinator, City of Peterborough

Sandra Clancy, Deputy Treasurer, Corporate Services, City of Peterborough

Carolyn Hagg, Senior Accountant, Corporate Services, City of Peterborough

Susan Bacque, Housing Division, City of Peterborough

Andy Mitchell, President and CEO, GPAEDC

Nancy Wright-Laking, City Clerk, City of Peterborough

Moved by Mayor Ayotte

That the GPAEDC budget presentation be moved to the beginning of the agenda.

“CARRIED”

Approval of the Agenda

Moved by Mayor Ayotte

That the agenda be approved as amended.

CARRIED

Minutes of Meeting of June 12, 2008

Moved by Councillor Clarke, seconded by Councillor Flynn

That the minutes of the meeting of June 12, 2008, be approved as presented.

CARRIED

GPAEDC

Andy Mitchell, GPAEDC

Andy Mitchell, President and CEO, GPAEDC presented the GPAEDC Preliminary 2008 Budget.

Minutes for Information

AHAC (Affordable Housing Action Committee) – April 8, May 13, June 10, 2008

Moved by Councillor Clarke, seconded Deputy Warden Jones

That the AHAC (Affordable Housing Action Committee) minutes of April 8, May 13 and June 10, 2008, be received as presented.

CARRIED

Report PDHD-08-004
Housing is Fundamental 2008 – Information Report
Malcolm Hunt, Director of Planning and Development Services

Susan Bacque, Manager of Housing, introduced Paul Armstrong who presented the 2008 Housing is Fundamental Report.

Moved by Mayor Ayotte, seconded by Councillor Clarke

That JSSC approve the recommendations outlined in Report PLHD08-004, dated October 23, 2008, from the Director of Planning and Development Services, as follows:

That the presentation and Report “Housing is Fundamental 2008,” be received for information.

"CARRIED"

Social Services
Report CSSSJSSC08-026
Local Labour Market Planning Project- Update
Ken Doherty, Director of Community Services

Mike Gannon, Social Services Coordinator, City of Peterborough introduced Mike Evans who presented the Local Labour Market Planning Project Update.

Moved by Mayor Ayotte, seconded by Councillor Flynn

That the Joint Services Steering Committee endorse the recommendations outlined in Report CSSSJSSC08-0026, dated October 23, 2008, of the Director of Community Services, as follows:

That Joint Services Steering Committee receives report CSSSJSSC08-026 and the accompanying presentation for information. (Appendix A).

"CARRIED"


EMS Update Regarding Deployment Plan, Call Volume and Response Times within the County and City of Peterborough

Bob English, Director, Emergency Services, County of Peterborough

Bob English, Director of EMS presented the update regarding deployment plan and call volume and response times within the County and City of Peterborough.

Moved by Warden Gerow, seconded by Councillor Clarke

That Joint Services Steering Committee receive the Update Regarding Deployment Plan, Call Volume and Response Times within the County and City of Peterborough.

"CARRIED"

EMS Memorandum of Understanding with PRHC Funding for Off-Load Nurses

Bob English, Director, Emergency Services, County of Peterborough

Bob English, Director of EMS presented the EMS Memorandum of Understanding with PRHC regarding funding for off-load nurses.

Moved by Deputy Warden Jones, seconded by Councillor Flynn

That Joint Services Steering Committee receive the EMS Memorandum of Understanding with PRHC Funding for Off-Load Nurses.

"CARRIED"

Preliminary 2009 Budgets

Emergency Medical Services (EMS)
Preliminary 2009 Budget- Emergency Medical Services (EMS)
Linda Hutchinson, Director of Finance, County of Peterborough

Bob English, Director, Emergency Services, County of Peterborough presented the EMS Preliminary 2008 Budget.

Moved by Councillor Clarke, seconded by Deputy Warden Jones

That Joint Services Steering Committee receive the EMS Preliminary 2008 Budget.

"CARRIED"

Report CPFPRS-JSSC-08-001

POA, Social Services and Social Housing Draft 2008 Budgets
Brian Horton, Senior Director, Corporate Services

Moved by Warden Gerow, seconded by Deputy Warden Jones

That JSSC support the continuation of the Community Social Plan at the Programming levels identified in 2008 including the additional staffing and operating costs.

“CARRIED”


Moved by Mayor Ayotte, seconded by Councillor Flynn

That Joint Services Steering Committee approve the recommendation outlined in report CSFPRS-JSSC-08-001, dated October 23, 2008, of the Senior Director of Corporate Services, as follows:

That the Joint Services Steering Committee endorse the draft 2009 POA, Social Services, and Social Housing Budgets as set out in Appendix A to report CSFPRS-SSC-08-001, and recommend to City and County Councils the budgets be reflected in their respective draft 2009 Municipal Budget Documents.

"CARRIED"

Item 15 (CSSSJSSC08-029 Community Drop in Centre) was moved to this point of the agenda for discussion.

Moved by Mayor Ayotte, seconded by Deputy Warden Jones

That item 15 (Report CSSJSSC08-02 Community Drop In Centre Update), be referred to staff to review.

“CARRIED”

Councillor Clarke left the meeting at 6:17 p.m.

Moved by Warden Gerow, seconded by Deputy Warden Jones

That the JSSC support the report going forward to Committee of the Whole meeting of October 27, 2008 for the submission of the survey for the Employment Services.

“CARRIED”

Report CSSSJSSC08-022
Final National Child Benefit (NCB) Disbursement
Ken Doherty, Director of Community Services

Ken Doherty, Director of Community Services, City of Peterborough presented the Final National Child Benefit (NCB) Disbursement report.

Moved by Councillor Flynn, seconded by Deputy Warden Jones

That the Joint Services Steering Committee endorse the recommendations outlined in Report CSSSJSSC08-022 dated October 23, 2008 of the Director of Community Services, as follows:

a) That 60% of the available funds be provided to the Community Counselling and Resource Centre for their Emergency Fund.

b) That 20% of the available funds be provided to United Way for their Backpacks for Kids program.

c) That 20% of the available be provided to the Ontario Early Years Centre for their Food Programs.

“CARRIED”


Moved by Deputy Warden Jones, seconded by Mayor Ayotte

That items 10, 11, 13, 14, 15 and 16 be received through the Consent process.

“CARRIED”

Report CSSSJSSC08-017
Highlights of Social Services Program Statistics- 2nd Quarter 2008
Ken Doherty, Director of Community Services

Moved by Deputy Warden Jones, seconded by Mayor Ayotte

That the Joint Services Steering Committee endorse the recommendation outlined in Report CSSSJSSC08-017 dated October 23, 2008, of the Director of Community Services, as follows:

That the Social Services Statistical Report be received for information.

"CARRIED"

Report CSSSJSSC08-020
Ontario Works Service Plan 2008-2009
Ken Doherty, Director of Community Services

Moved by Deputy Warden Jones, seconded by Mayor Ayotte

That the Joint Services Steering Committee endorse the recommendation outlined in Report CSSSJSSC08-020 dated October 23, 2008 of the Director of Community Services, as follows:

That the 2008-2009 Ontario Works Service Plan (Appendix A) be received for information.

"CARRIED"

Report CSSSJSSC08-021
Resources to Assist Households with Rising Energy Costs
Ken Doherty, Director of Community Services

Moved by Deputy Warden Jones, seconded by Mayor Ayotte

That Joint Services Steering Committee endorses the recommendation outlined in Report CSSSJSSC08-021 dated October 23, 2008, of the Director of Community Services, as follows:

That Joint Services Steering Committee receives report CSSSJSSC08-021 for information.

"CARRIED"


Report CSSSJSSC08-023
Best Start Update
Ken Doherty, Director of Community Services

Moved by Deputy Warden Jones, seconded by Mayor Ayotte

That the Joint Services Steering Committee endorses the recommendation outlined in Report CSSSJSSC08-023 dated October 23, 2008, of the Director of Community Services, as follows:

That Report CSSSJSSC08-023 be received for information.

"CARRIED"

Report CSSSJSSC08-024
Peterborough Community Social Plan Update
Ken Doherty, Director of Community Services

Moved by Deputy Warden Jones, seconded by Mayor Ayotte

That the Joint Services Steering Committee endorse the recommendations outlined in Report CSSSJSSC08-024 dated October 23, 2008, of the Director of Community Services, as follows:

a) That the Peterborough Community Social Plan Update Report is received for information.

b) That the Peterborough Community Social Plan is funded an additional $76,778 using 100% municipal funds for 2008.

"CARRIED"

Correspondence JSSCCORRESP08-001
Dianne Hill, CAO, Township of Havelock, Belmont, Methuen
PERC Program

Moved by Deputy Warden Jones, seconded by Mayor Ayotte

That Correspondence JSSCCORRESP08-001, from Dianne Hill, CAO, Township of Havelock, Belmont, Methuen regarding the PERC Program, be received for information.

"CARRIED"

New Business

The Committee decided that the consent agenda format for future meetings would be appropriate. Staff will incorporate this change in future agendas.

Adjournment

Moved by Deputy Warden Jones

That the Joint Services Steering Committee adjourn at 6:25 p.m.

"CARRIED"

Nancy Wright-Laking
City Clerk

Councillor Martin, Chairman
Joint Services Steering Committee