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2008-08-11 City Council

Event date: Monday, August 11, 2008, at 6:30 PM
Location: Council Chambers

Agenda - Minutes

City Council Agenda
August 11, 2008 at 6:30 PM - Council Chambers

The Lords Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentations - Mayor’s Youth Awards will be presented to Stephanie Bailey for Athleticism and Joshua Ready for Volunteerism

1. Adoption of Minutes

Minutes of the meetings of Council held on:
a) July 7, 2008

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Planning Committee Report
None at this time.

b) Committee of the Whole Report
John McNutt will make a delegation regarding item 7 of Committee of the Whole Report 18 (Wakefest 2008 at Beavermead Park)

c) Other Items on this Agenda
None at this time.

4. Reports And Communications

a) Planning Committee Report No. 11
Planning Committee meeting of July 28, 2008

b) Committee of the Whole Report No. 17
Committee of the Whole meeting of July 28, 2008

c) Committee of the Whole Report No. 18
Committee of the Whole meeting of August 5, 2008

5. Notice of Motion

None.

6. By-Laws

08-136 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Peterborough Rugby Union Football Club For Improvements To Nicholl’s Oval Park Rugby Pitch On Armour Road

08-137 Being A By-Law To Appoint Parking Enforcement Officers At 234 And 246 Romaine Street, 599 Brealey Drive And 1 Residence Circle, 555 Bonaccord Street And 659 Brealey Drive

08-138 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Kawartha Capital Corp For The Reconstruction Of The Reid Street Retaining Wall (T-36-08)

08-139 Being A By-Law To Authorize The Transfer Of Part Of Lot 12, Concession 11, Formerly In The Township Of North Monaghan, Now In The City Of Peterborough, In The County Of Peterborough, Shown As Part 7 On Plan 45R8562 To Lansdowne Place Inc

08-140 Being A By-Law To Amend The Zoning By-Law To Remove A Holding Symbol From 329 McDonnel Street, 505 Rubidge Street And 507 Rubidge Street

08-141 Being A By-Law To Amend The Zoning By-Law To Remove A Holding Symbol From 965, 971, 977 And 981 Chemong Road

08-142 Being A By-Law To Amend The Zoning By-Law To Remove A Holding Symbol From The Property At 815 High Street

08-143 Being A By-Law To Authorize The Submission Of An Application To The Ontario Infrastructure Projects Corporation (“OIPC”) For Financing Certain Ongoing Capital Works Of The Corporation Of The City Of Peterborough (The “Municipality”); To Authorize Temporary Borrowing From OIPC To Meet Expenditures In Connection With Such Works; And To Authorize Long Term Borrowing For Such Works Through The Issue Of Debentures To OIPC

08-144 Being A By-Law To Authorize The Establishment Of A Reserve Fund For The Purposes Of The Police Facility Renovation Project (The “Restricted Reserve Fund”)

08-145 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Morrison Hershfield Limited For The Consulting Services To Complete The Update To The 2002 Comprehensive Transportation Plan (P-21-08)

7. Other Business

8. By-Law To Approve Actions Of Council

08-146 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On August 11, 2008

9. Adjournment


City Council Minutes
August 11, 2008 at 6:30 PM - Council Chambers

Meeting call to order at 6:45 p.m. in the Council Chambers.

Roll Call:
Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Clarke
Councillor Martin
Councillor Pappas
Councillor Peacock
Councillor Peeters
Councillor Vass
Mayor Ayotte


Ceremonial Presentations

The Mayor’s Youth Awards were presented to Stephanie Bailey for Athleticism and Joshua Ready for Volunteerism.

Confirmation of Minutes

Moved by Councillor Peacock seconded by Councillor Pappas

That the minutes of the meeting of Council held on July 7, 2008, be confirmed.

“CARRIED”


Disclosure of Pecuniary Interest

Councillor Clarke declared an interest in Item 3 of the Committee of the Whole Report No. 17 (193 Parkhill Road and 780 Gillespie Ave. – Homegrown Homes) as his wife, Donna Clarke, is the Administrator of Homegrown Homes.

Councillor Doris declared an interest in Item 1 of Committee of the Whole Report No. 18 (Peterborough Housing Corporation (PHC) Board Appointments) as Randy Northey is his son-in-law.


Delegations
Committee of the Whole Report

John McNutt, 300 Cranmore Drive, made a delegation regarding item 7 of Committee of the Whole Report 18 (Wakefest 2008 at Beavermead Park).

Cathy Dueck of Peterborough Green Up made a delegation regarding item 12 of Committee of the Whole Report 18 (White Grub Infestation).


Planning Committee Report
No delegations were made.

Other Items on this Agenda
No delegations were made.

Report Number 11 of the Planning Committee

Moved by Councillor Farquharson, seconded by Councillor Eggleton

That Report Number 11 of the Planning Committee Meeting of July 28, 2008 be approved.

"CARRIED"


Report Number 17 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Vass

That Report Number 17 of the Committee of the Whole Meeting of July 28, 2008 less item 3 be approved.

“CARRIED”


Upon item 3 of Report Number 17 of the Committee of the Whole Meeting of July 28, 2008, this motion carried.

Report Number 18 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Vass

That Report Number 18 of the Committee of Whole Meeting of August 5, 2008 be approved.

Moved by Councillor Farquharson, seconded by Councillor Eggleton

That Item 11 b) be amended by replacing September 29, 2008 meeting date with September 8, 2008 Committee of the Whole meeting.

Moved by Councillor Doris, seconded by Councillor Peacock

That the Question be Put.

“CARRIED”

Upon the amending motion of Councillors Farquharson and Eggleton, this motion lost.

Upon the original motion of Councillors Hall and Vass, this motion carried.



By-Laws

Moved by Councillor Doris, seconded by Councillor Vass

That the following by-laws be read a first, second and third time:

08-136 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Peterborough Rugby Union Football Club For Improvements To Nicholl’s Oval Park Rugby Pitch On Armour Road

08-137 Being A By-Law To Appoint Parking Enforcement Officers At 234 And 246 Romaine Street, 599 Brealey Drive And 1 Residence Circle, 555 Bonaccord Street And 659 Brealey Drive

08-138 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Kawartha Capital Corp For The Reconstruction Of The Reid Street Retaining Wall (T-36-08)

08-139 Being A By-Law To Authorize The Transfer Of Part Of Lot 12, Concession 11, Formerly In The Township Of North Monaghan, Now In The City Of Peterborough, In The County Of Peterborough, Shown As Part 7 On Plan 45R8562 To Lansdowne Place Inc

08-140 Being A By-Law To Amend The Zoning By-Law To Remove A Holding Symbol From 329 McDonnel Street, 505 Rubidge Street And 507 Rubidge Street

08-141 Being A By-Law To Amend The Zoning By-Law To Remove A Holding Symbol From 965, 971, 977 And 981 Chemong Road

08-142 Being A By-Law To Amend The Zoning By-Law To Remove A Holding Symbol From The Property At 815 High Street

08-143 Being A By-Law To Authorize The Submission Of An Application To The Ontario Infrastructure Projects Corporation (“OIPC”) For Financing Certain Ongoing Capital Works Of The Corporation Of The City Of Peterborough (The “Municipality”); To Authorize Temporary Borrowing From OIPC To Meet Expenditures In Connection With Such Works; And To Authorize Long Term Borrowing For Such Works Through The Issue Of Debentures To OIPC

08-144 Being A By-Law To Authorize The Establishment Of A Reserve Fund For The Purposes Of The Police Facility Renovation Project (The “Restricted Reserve Fund”)

08-145 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Morrison Hershfield Limited For The Consulting Services To Complete The Update To The 2002 Comprehensive Transportation Plan (P-21-08)

"CARRIED"



Other Business

Moved by Councillor Hall, seconded by Councillor Pappas

That the City of Peterborough make a $5,000 contribution to the victims of the propane explosion in the City of Toronto.

“LOST”


Confirmatory By-Law

Moved by Councillor Martin, seconded by Councillor Farquharson

That the following by-law be read a first, second and third time:

08-146 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On August 11, 2008

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”


Adjournment

Moved by Councillor Hall, seconded by Councillor Peeters

That this meeting of City Council adjourn at 8:25 p.m.

“CARRIED”



Nancy Wright-Laking
City Clerk



Paul Ayotte
Mayor




PLANNING COMMITTEE REPORT NO. 11
JULY 28, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD JULY 7, 2008

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, JULY 28, 2008, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services
Report PLPD08-058
By-Law to Remove an “H” – Holding Symbol from the zoning of the property at 329 McDonnel Street and 505 and 507 Rubidge Street (Peterborough Volkswagen)

That Council approve the recommendation outlined in Report PLPD08-058 dated July 28, 2008, of the Director of Planning and Development Services, as follows:

That the property at 329 McDonnel Street, 505 Rubidge Street, and 507 Rubidge Street be rezoned from C.4-1– “H” – Commercial District to C4-1– Commercial District in accordance with Exhibit ‘C’ attached to Report PLPD08-058.

2. Director of Planning and Development Services
Report PLPD08-060
By-Law to Remove an “H” – Holding Symbol from the zoning of the property at 965, 971, 977 and 981 Chemong Road (Shoppers Drug Mart)

That Council approve the recommendation outlined in Report PLPD08-060, dated July 28, 2008, of the Director of Planning and Development Services, as follows:

That the property at 965, 971, 977, 981 Chemong Road be rezoned from C.1 F - 236 “H” – Commercial District to C.1 F – 236 – Commercial District in accordance with Exhibit C attached to Report PLPD08-060.

3. Director of Planning and Development Services
Report PLPD08-061
By-Law to Remove an “H” – Holding Symbol from the zoning of the property at 815 High Street (Parklane Plaza)

That Council approve the recommendation outlined in Report PLPD08-061 dated July 28, 2008, of the Director of Planning and Development Services, as follows:

That the property at 815 High Street be rezoned from SP.248 – ‘H’ to SP.248, in accordance with Exhibit ‘B’ attached to Report PLPD08-061.

4. Director of Planning and Development Services
Report PLPD08-056
529 Reid Street

That this matter be referred to a future meeting.

All of which is respectfully submitted,


Councillor Farquharson
Chairman
July 28, 2008

COMMITTEE OF THE WHOLE REPORT NO. 17
MEETING OF JULY 28, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD AUGUST 11, 2008

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON JULY 28, 2008, RECOMMENDS AS FOLLOWS:

1. Report PLPD08-046
Partial Sale of Monaghan – Crawford Railway Lands

That Council approve the recommendation outlined in Report PLPD08-046 dated July 28, 2008, of the Director of Planning and Development Services as follows:

a) That Council declare its intent declare surplus and sell a portion of the former rail line located between Monaghan Road and Crawford Drive, totalling 1.10 hectares (2.733 acres), being Part 7 on Plan 45R-8562, to Lansdowne Place Inc. in Trust For a Company To Be Incorporated, subject to the reservation of a 20.0 metre wide easement for trail purposes, at a price of $250,000.00.

b) That a by-law to authorize the sale of the subject property to Lansdowne Place Inc. be considered by Council at its meeting on August 11, 2008, to permit public notice of the proposed sale to be given,

2. Report PLPD08-062
661 Park Street North (Dixon House) – Declaration of Property as Surplus to Municipal Requirements

That Council approve the recommendation outlined in Report PLPD08-062 dated July 28, 2008, of the Director of Planning and Development Services as follows:

That Council declare the property at 661 Park Street North as surplus to the needs of the Municipality, and that the Property Asset Manager be directed to offer the property for sale, through a Request For Proposal process.

3. Report PLPD08-065
193 Parkhill Road and 780 Gillespie Ave.
Homegrown Homes (formerly Peterborough Community Housing Development Corporation)

That Council approve the recommendations outlined in Report PLPD08-065 dated July 28, 2008, of the Director of Planning and Development Services, as follows:

a) That the City release its legal interest in 193 Parkhill Road and 780 Gillespie Avenue.

b) That the City Solicitor be authorized to take any action relative to both properties that would be in the public interest, such as the retention of a road widening or easements.

That a) be amended by adding “subject to the transfer of road widening property to the City of Peterborough in conjunction herewith”.

All of which is respectfully submitted,


Bob Hall
Chairman
July 28, 2008

COMMITTEE OF THE WHOLE REPORT NO. 18
MEETING OF AUGUST 5, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD AUGUST 11, 2008

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON AUGUST 5, 2008, RECOMMENDS AS FOLLOWS:

1. Report CPCLK08-007
Peterborough Housing Corporation (PHC) Board Appointments

That Council approve the recommendation outlined in Report CPCLK08-007, dated August 5, 2008, of the City Clerk, as follows:

That the following appointments be made to the Peterborough Housing Corporation, Board of Directors:

One (1) Year Term to December 31, 2008 County Councillor Terry Low

Two (2) Year Term to March 31, 2010 Malcolm Hunt (Service Manager Representative)

Three (3) Year Term to March 31, 2011 Bonnie Clark
Randy Northey

2. Director of Community Services
Report CSD08-012
Agreement with the Peterborough Rugby Union Football Club

That Council approve the recommendations outlined in Report CSD08-012 dated August 5, 2008 of the Director of Community Services as follows:

a) That a new capital budget in the amount of $50,000 be created to undertake an irrigation project and new spectator bleachers at the Nicholls Oval rugby pitch;

b) That a user agreement be entered into with the Peterborough Rugby Union Football Club for the work required at the Nicholls Oval rugby pitch; and

c) That a by-law be enacted authorizing the Mayor and the City Clerk to sign and seal the necessary agreement.

3. Director of Utility Services
Report USTR08-018
City of Peterborough Application to the Ontario Transportation Demand Management Municipal Grant Program

That Council approve the recommendations outlined in Report USTR08-018 dated August 5, 2008 from the Director of Utility Services as follows:

a) That upon the successful application to the Ontario Transportation Demand Management Municipal Grant Program, funds in the amount of $10,000 be transferred from Capital Budget Item 6-1.08 (Park Signage and Bench Program) to Capital Budget Item 5-13.01 (Transportation Demand Projects); and

b) That Council receive Report USTR08-018 dated August 5, 2008, from the Director of Utility Services detailing the proposed funding application, for information.


4. Director of Utility Services
Report USEC08-022
Funding Allocation for Chemong Road Sanitary Sewer

That Council approve the recommendation outlined in Report USEC08-022 dated August 05, 2008 of the Director of Utility Services, as follows:

That a budget of $200,000 be created for a 2008 Capital project to construct a sanitary sewer connection on the west side of Chemong Road at Summerhill Drive.

5. Director of Planning and Development Services
Report PLPD08-063
Major Bennett Industrial Park - Earth Moving

That Council approve the recommendations outlined in the report, dated July 28, 2008, of the Director of Planning and Development Services as follows:

a) That Section 16 of the City’s Purchasing Policy By-Law 06-175, which requires a tender to be issued to obtain competitive bids based on precisely defined requirements for which a clear or single solution exists and where the value is expected to exceed $25,000, be waived.

b) That, a contract to conduct earth moving and compaction in Major Bennett Industrial Park be awarded to Accurex Inc., 150 O’Carroll Avenue, Unit 1, Peterborough, Ontario K9H 4V3 at a cost of $90,546.41 plus GST of $4,527.32 (PST not applicable) for a total expenditure of $95,073.73 based on an informal quotation procurement process.

6. Director of Community Services
Report CSF08-003
To Extend Award of RFP P-24-07 – Self Contained Breathing Apparatus (SCBA) and Air Bottle Purchase

That Council approve the recommendation outlined in Report CSF08-003, dated July 23, 2008, of the Director of Community Services, as follows:

That Council approve the purchase of six (6) additional Scott AP75 SCBA packs with the related equipment and ten (10) additional Scott 4500 psi SCBA air bottles from M&L Supply, Fire & Safety, 14935 County Road #2 Ingleside, Ontario, K0C 1M0 at the quoted price of $38,775.56 plus GST for a total of $40,714.34.

7. Director of Community Services
Report CS08-013
Wakefest 2008 at Beavermead Park

That Council approve the recommendation outlined in Report CSD08-013 dated August 5, 2008 of the Director of Community Services as follows:

That Report CSD08-013 be received for information.



8. Greater Peterborough and Area Economic Development Corporation
Director of Community Services
Report CSD08-011
Premier-Ranked Tourist Destinations Project

That Council approve the recommendation outlined in Report CSD08-011 dated August 5, 2008, of the Director of Community Services as follows:

That Report CSD08-011 and a presentation from the project consultant be received for information.

9. Senior Director of Corporate Services
Report CPFPRS08-014
Issue of Income Tax Receipts – Air Force Association

That Council approve the recommendations outlined in report CPFPRS08-014 dated August 5, 2008, of the Senior Director of Corporate Services as follows:

a) That the refurbishing of the Sabre Jet at the Peterborough Riverview Park and Zoo be deemed to be in the City of Peterborough’s interest; and

b) That the City accept donations, issue income tax receipts to donors, and deposit all monies received in an interest-bearing account held by the City to be used for the refurbishment of the Saber Jet at the Peterborough Riverview Park and Zoo.

10. Director of Utility Services
Report USEC08-021
Budget Adjustment and Award of Utility Services Major Construction Works Tender T-36-08, Reid Street Retaining Wall Reconstruction

That Council approve the recommendations outlined in Report USEC08-021 dated August 05, 2008 from the Director of Utility Services, as follows:

a) That the 2007 Capital Budget (Ref. 5-2.02) Reid Street Retaining Wall (London Street to Edinburgh Street) be increased from $200,000.00 to $280,000.00 and the additional $80,000.00 be transferred from the Utility Services Department Reserve; and

b) That Utility Services Major Construction Works Tender T-36-08 for the reconstruction of the Reid Street Retaining Wall be awarded to Kawartha Capital Corporation, 580 Ashburnham Drive, Peterborough, Ontario, K9L 2A2 at a total cost of $254,225.06 (PST not applicable) plus GST of $12,711.25 for a total of $266,936.31.


11. Director of Utility Services
Report USEC08-017
New Sidewalk Installations – Budget Increase and Annual Contract 2008

That Council approve the recommendations outlined in Report USEC08-017 dated August 5, 2008, of the Director of Utility Services, as follows:

a) That the 2008 Capital Budget Project 5-5.01 for the installation of new sidewalks be increased from $300,000 to $400,000 with the additional $100,000 to be transferred from the Utility Services Reserve Fund, and

b) That Report USEC08-017 be received for information.

That e) of “Sidewalk Details” (Middlefield Road, Otonabee Drive to Trailview Drive (odd numbered side)), be referred to the Committee of the Whole meeting of September 29, 2008 and that prior to this meeting that a neighbourhood meeting be held.

12. Director of Utility Services
Report USPW08-014
White Grub Infestation

That Council approve the recommendation outlined in Report USPW08-014 dated August 5, 2008 of the Director of Utility Services, as follows:

That Report USPW08-014 be received for information.


All of which is respectfully submitted,



Bob Hall
Chairman
August 5, 2008