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2008-03-17 City Council

Event date: Monday, March 17, 2008, at 6:30 PM
Location: City Hall - Council Chambers

Agenda - Minutes

City Council Agenda
March 17, 2008 at 6:30 PM - Council Chambers

  1. Disclosure Of Pecuniary Interest

  2. Delegations – Items on the Agenda

    1. Committee of the Whole Report
      None at this time.

  3. Reports And Communications

    1. Committee of the Whole Report No. 8
      Committee of the Whole meeting of March 10, 2008

  4. By-Laws

    08-060 Being A By-Law To Authorize The Execution Of Amendment To An Agreement Between The Corporation Of The City Of Peterborough And Her Majesty The Queen In Right Of Ontario As Represented By The Minister Of Agriculture, Food And Rural Affairs (Ontario Small Town And Rural Development Infrastructure (OSTAR)) Re Funding For Waste Water Treatment Plant Upgrades

    08-061 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Bob Hendricksen Construction Limited For The Rehabilitation Of The Lansdowne Street Bridge (T-05-08)

    08-062 Being A By-Law To Authorize $934,199 In Provincial Funding, As Committed Through The Province’s 2007 Fall Economic Statement And To Establish A “2007 Fall Economic Statement Transit Reserve

  5. By-Law To Approve Actions Of Council

    08-063 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On March 17, 2008

  6. Adjournment

City Council Minutes
March 17, 2008 at 6:30 PM - Council Chambers

Roll Call:

Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Martin
Councillor Pappas
Councillor Peeters
Councillor Peacock
Mayor Ayotte

Absent - Councillor Vass

Disclosure of Pecuniary Interest

There were no declarations of interest.

Delegations

Committee of the Whole Report

There were no delegations.

Report Number 8 of the Committee of the Whole

Moved by Councillor Farquharson, seconded by Councillor Martin

Report Number 8 of the Committee of Whole Meeting of March 10, 2008 be approved.

"CARRIED"

By-Laws

Moved by Councillor Martin, seconded by Councillor Peacock

That the following by-law be read a first, second and third time:

08-060 Being A By-Law To Authorize The Execution Of Amendment To An Agreement Between The Corporation Of The City Of Peterborough And Her Majesty The Queen In Right Of Ontario As Represented By The Minister Of Agriculture, Food And Rural Affairs (Ontario Small Town And Rural Development Infrastructure (OSTAR)) Re Funding For Waste Water Treatment Plant Upgrades

08-061 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Bob Hendricksen Construction Limited For The Rehabilitation Of The Lansdowne Street Bridge (T-05-08)

08-062 Being A By-Law To Authorize $934,199 In Provincial Funding, As Committed Through The Province’s 2007 Fall Economic Statement And To Establish A “2007 Fall Economic Statement Transit Reserve

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Confirmatory By-Law

Moved by Councillor Peacock, seconded by Councillor Martin

That the following by-law be read a first, second and third time:

08-063 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On March 17, 2008

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Martin

That the meeting adjourn at 6:45 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

D. Paul Ayotte

Mayor


COMMITTEE OF THE WHOLE REPORT NO. 8

MEETING OF MARCH 10, 2008

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MARCH 17, 2008

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MARCH 10, 2008, RECOMMENDS AS FOLLOWS:

1. Director of Utility Services

Report USEC08-006

Budget Increase and Award of Tender T-05-08 for Rehabilitation of the Lansdowne Street Bridge Together with Award of Contract Administration and Inspection Services

That Council approve the recommendations outlined in Report USEC08-006 dated March 10, 2008, of the Director of Utility Services, as follows:

a) That the 2007 Capital Budget Project 5-4.02 for rehabilitation of the LansdowneStreetBridge be increased from $1,200,000 to $1,420,000 and that the additional $220,000 be transferred from the Bridge Reserve;

b) That Tender T-05-08, for the rehabilitation of the Lansdowne Street Bridge, be awarded to Bob Hendricksen Construction Limited, 12051 Ashburn Road, Port Perry, Ontario L9L 1Z9 at a cost of $1,477,881.00 (PST not applicable) plus GST of $73,894.05 for a total of $1,551,775.05; and

c) That G.D. Jewell Engineering Inc., 5503 Highway 62, Box 7200, Belleville, Ontario K8N 4Z7 be retained to provide contract administration and inspections services at an estimated cost of $86,340.00 (PST not applicable) plus GST of $4,317.00 for a total of $90,657.00.

2. Senior Director of Corporate Services

Report CP08-005

MTO 2007 Fall Economic Statement Transit Funds

That Council approve the recommendations in Report CP08-005 dated March 10, 2008 of the Senior Director of Corporate Services and Director of Utility Services, as follows:

a) That a by-law be passed at a Special Council meeting to be held March 17, 2008, authorizing $934,199 in Provincial funding, as committed through the Province’s 2007 Fall Economic Statement be:

i) used for municipal transit capital expenditures;

ii) audited by the municipality’s external auditor and reported to the Ministry on an annual basis; and

iii) deducted, in full or in part, from future Provincial transit funding allocation, if the municipality is found to not be in compliance with the terms set out above.

b) That a “2007 Fall Economic Statement Transit Reserve” be established and the $934,199 be deposited into the Reserve and be used to finance eligible transit capital expenditures to be identified in future and approved by Council.


3. Senior Director of Corporate Service

Report CP08-006

Additional $1.5 Million OSTAR Funding to be Received for WWTP Upgrade

That Council approve the recommendations outlined in Report CP08-006 dated March 10, 2008 of the Senior Director of Corporate Services, as follows:

a) That a by-law be passed at a special Council meeting to be held March 17, 2008 authorizing the Mayor and Clerk to sign an Addendum to the Capital Funding Agreement under Round 1 of the Ontario Small Town and Rural (OSTAR) Development Infrastructure Initiative between the Province of Ontario represented by the Minister of Agriculture, Food and Rural Affairs for the Province of Ontario and The City of Peterborough for an additional $1,540,236.03 in Provincial funding for the 2002–2004 upgrade to the Peterborough Waste Water Treatment Plant.

b) That the additional $1,540,236.03 OSTAR funding replace a $1,540,236.03 portion of the Sewer Surcharge Reserve Fund funding used to finance the project and be credited back to the Sewer Surcharge Reserve Fund.

All of which is respectfully submitted,

Mayor Ayotte

Chairman

March 10, 2008