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2007-08-07 City Council

Event date: Tuesday, August 07, 2007, at 6:33 PM

Agenda - Minutes

City Council Agenda
August 07, 2007 at 6:33 PM - Council Chambers

The Lords Prayer

Thirty Seconds Of Silent Prayer

National Anthem

  1. Adoption of Minutes

    Minutes of the meetings of Council held on:

    a) July 3, 2007

  2. Disclosure Of Pecuniary Interest

  3. Delegations – Items on the Agenda

    1. Planning Committee Report

      None at this time.

    2. Audit Committee Report

      None at this time.

    3. Committee of the Whole Report

      Claire Hogenkamp will make a delegation to item 10 of Committee of the Whole Report 14 (Community Investment Grants 2007)

      Casey Ready will make a delegation to item 10 of Committee of the Whole Report 14 (Community Investment Grants 2007)

      Bill Eekhof will make a delegation to item 13 of Committee of the Whole Report 14 (Peterborough Centennial Museum & Archives (PCMA): Expansion Project Update and Revisions)

    4. Other Items on this Agenda

      None at this time

  4. Reports And Communications

    1. Planning Committee Report No. 11
      Planning Committee meeting of July 23, 2007

    2. Audit Committee Report No. 3
      Audit Committee meeting of July 30, 2007

    3. Committee of the Whole Report No. 14
      Committee of the Whole meeting of July 30, 2007

  5. Notice of Motion

    There is no notice of motion.

  6. By-Laws

    07-109
    - Being A By-Law To Appoint Parking Enforcement Officers At 645 Lansdowne Street West (Lansdowne Place); 300 Hedonics Road; 201 And 211 Hunter Street East (Time Square)

    07-110 - Being A By-Law To Amend Chapter 192 Of The City Of Peterborough Municipal Code – Licensing - Regulation

    07-111 - Being A By-Law To Amend By-Law 06-173 A By-Law To Appoint Alternate Community Emergency Management Coordinators

    07-112 - Being A By-Law To Authorize The Mayor And Clerk To Sign An Agreement Between Guild Electric Limited And The City Of Peterborough Commencing September 01, 2007 For A Term Of Two Years With The Option For The City To Extend This Contract For An Additional One-Year Period. (T-29-07)

    07-113 - Being A By-Law To Amend By-Law Number 93-100 ‘- Being A By-Law For The Regulation Of Parking’

    07-114 - Being A By-Law To Amend The Zoning By-Law For 637, 645 And 661 Lansdowne Street West And 769 Borden Avenue

    07-115 - Being A By-Law To Rescind And Replace By-Law 05-241 A By-Law To Authorize The Transfer Of Certain Lands On Hospital Drive, In The City Of Peterborough, To The Medical Centre Partnership

    07-116 - Being A By-Law To Authorize The Transfer Of Part Of Lot 8, Concession 10, In The City Of Peterborough, County Of Peterborough To Greywalls Development Company Inc.

  7. Other Business

  8. By-Law To Approve Actions Of Council

    07-117
    - Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On August 7, 2007

  9. Adjournment

City Council Minutes
August 07, 2007 at 6:33 PM - Council Chambers

Roll Call:
Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Martin
Councillor Pappas
Councillor Peacock
Councillor Peeters
Councillor Vass
Mayor Ayotte

Minutes – July 3, 2007

Moved by Councillor Peacock, seconded by Councillor Pappas

That the Minutes of the meetings of Council held on July 3, 2007, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

Councillor Clarke declared an interest to Committee of the Whole Report 14, item 2 – Community Project Grants as he is the Chair of Kawartha Food Share.

Councillor Pappas declared an interest to Committee of the Whole Report 14, item 9 – Community Project Grants as he is involved in Downtown Countdown.

Councillor Martin declared an interest to Committee of the Whole Report 14, item 9 – Community Project Grants as he is the Chair of Downtown Countdown.

Councillor Doris declared an interest to Planning Committee Report, item 2 as his son-in-law is involved in the application.

Delegations

Moved by Councillor Peeters, seconded by Councillor Martin

That the agenda be reordered to allow Committee of the Whole Report delegations to be heard at this time.

“CARRIED”


Committee of the Whole

Claire Hogenkamp made a delegation to item 10 of Committee of the Whole Report 14 (Community Investment Grants 2007). The Peterborough Symphony Orchestra provided a handout to Council members.

Casey Ready made a delegation to item 10 of Committee of the Whole Report 14 (Community Investment Grants 2007). Ms. Casey provided a copy of her speaking notes.

Bill Eekhof made a delegation to item 13 of Committee of the Whole Report 14 (Peterborough Centennial Museum & Archives (PCMA): Expansion Project Update and Revisions). Mr. Eekhof provided a copy of his speaking notes.

Linda Slavin made a delegation to item 10 of Committee of the Whole Report 14 (Community Investment Grants 2007)

Michael Newnham made a delegation to item 10 of Committee of the Whole Report 14 (Community Investment Grants 2007)

Chris Kawalec and David Ralph made a delegation to item 2 of Committee of the Whole Report 14 (Community Service Grants 2007)

Warden Ron Gerow and Gary King, CAO of the County of Peterborough made a delegation to item 12 of Committee of the Whole Report 14 (Update on EMS Land Ambulance). Mr. King provided a copy of his speaking notes.

Councillor Farquharson left the Chamber at 8:32 p.m. and returned at 8:45 p.m.

Moved by Councillor Vass, seconded by Councillor Pappas

That the rules of order be suspended to hear the remainder of the Committee of the Whole delegations.

“CARRIED”

Carol Coslag made a delegation to item 13 of Committee of the Whole Report 14 (Peterborough Centennial Museum & Archives (PCMA): Expansion Project Update and Revisions).

Planning Committee

There were no delegations.

Audit Committee

There were no delegations.

Other Items on This Agenda

There were no delegations.

Councillor Peeters left the Chambers at 9:10 p.m. and returned at 9:15 p.m.


Report Number 11 of the Planning Committee

Councillor Doris reiterated his interest in this Item and did not vote on the matter.

Councillor Pappas indicated an interest in Item #3 of the Report as his parents live across the street.

Moved by Councillor Farquharson, seconded by Councillor Martin

That Report Number 11 of the Planning Committee Meeting of July 23, 2007, be approved.

Upon Item #1, this motion carried.

Upon Item #2, this motion carried.

Upon Item #3, this motion carried.

Upon Item #4, this motion carried.

Report Number 3 of the Audit Committee

Moved by Councillor Clarke, seconded by Councillor Hall

That Report Number 3 of the Audit Committee Meeting of July 30, 2007, be approved.

"CARRIED"

Report Number 14 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Clarke

That Report Number 14 of the Committee of the Whole Meeting of July 30, 2007, be approved.

Items #2, #10 and #13 were requested to be separated for vote.

Moved by Councillor Hall, seconded by Councillor Farquharson

That the rules of order be suspended past 10:00 p.m. to complete the agenda of council.

“LOST”

Moved by Councillor Clarke, seconded by Councillor Pappas

That the rules of order be suspended to extend the meeting adjournment time to 11:00 p.m.

“CARRIED”

Moved by Councillor Clarke, seconded by Councillor Pappas

That Item #13 be deleted.

“LOST”

Councillor Peacock left the Chambers at 10:25 p.m. and returned at 10:27 p.m.

Moved by Councillor Vass, seconded by Councillor Peeters

That the Peterborough Symphony Orchestra and Community Counselling Resource Centre grant amounts be referred back to staff for additional information on these allocations.

‘LOST”

Moved by Councillor Farquharson, seconded by Councillor Clarke

That Items 2, 11, 12 and 13 be separated from the Committee of the Whole report.

“CARRIED”

Upon the original motion of Councillors Hall and Clarke less items 2, 11, 12 and 13, this motion carried.

Moved by Councillor Farquharson, seconded by Councillor Peacock

That Item #13 be voted on at this time.

“CARRIED”

A recorded vote was requested on item 13 (Report CSACH07-011 Peterborough Centennial Museum & Archives (PCMA): Expansion Project Update and Revisions)

Yea

Nay

Councillor Doris

Councillor Eggleton

Councillor Farquharson

Councillor Clarke

Councillor Martin

Councillor Pappas

Councillor Peeters

Councillor Peacock

Councillor Vass

Mayor Ayotte

Councillor Hall

“CARRIED”

By-Laws

Moved by Councillor Peeters, seconded by Councillor Martin

That the following by-laws be read a first, second and third time:

07-109 Being A By-Law To Appoint Parking Enforcement Officers At 645 Lansdowne Street West (Lansdowne Place); 300 Hedonics Road; 201 And 211 Hunter Street East (Time Square)

07-110 Being A By-Law To Amend Chapter 192 Of The City Of Peterborough Municipal Code – Licensing - Regulation

07-111 Being A By-Law To Amend By-Law 06-173 A By-Law To Appoint Alternate Community Emergency Management Coordinators

07-112 Being A By-Law To Authorize The Mayor And Clerk To Sign An Agreement Between Guild Electric Limited And The City Of Peterborough Commencing September 01, 2007 For A Term Of Two Years With The Option For The City To Extend This Contract For An Additional One-Year Period. (T-29-07)

07-113 Being A By-Law To Amend By-Law Number 93-100 ‘Being A By-Law For The Regulation Of Parking’

07-114 Being A By-Law To Amend The Zoning By-Law For 637, 645 And 661 Lansdowne Street West And 769 Borden Avenue

07-115 Being A By-Law To Rescind And Replace By-Law 05-241 A By-Law To Authorize The Transfer Of Certain Lands On Hospital Drive, In The City Of Peterborough, To The Medical Centre Partnership

07-116 Being A By-Law To Authorize The Transfer Of Part Of Lot 8, Concession 10, In The City Of Peterborough, County Of Peterborough To Greywalls Development Company Inc.

“CARRIED”

Confirmatory By-Law

Moved by Councillor Vass, seconded by Councillor Farquharson

That the following by-law be read a first, second and third time:

07-117 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held August 7, 2007

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

The meeting ended at 11:03 p.m.

Nancy Wright-Laking

City Clerk

D. Paul Ayotte

Mayor


 

PLANNING COMMITTEE REPORT NO. 11

JULY 23, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD AUGUST 7, 2007

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON JULY 23, 2007, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD07-037

Application for Site Plan Approval

869 Clonsilla Avenue, 75 Units

6,475 square metre, three storey Apartment Dwelling

That Council approve the recommendation(s) outlined in Report PLPD07-037 dated July 23, 2007, of the Director of Planning & Development Services as follows:

That the site plan application submitted by Signum Corporation for the construction of a 75 unit, three storey, 6,475 square metre apartment dwelling at 869 Clonsilla Avenue be approved subject to the following:

a) The deposit of a parkland levy in accordance with The Planning Act, as amended;

b) The deposit of site work performance security in the amount of $60,000.00;

c) The submission of all the technical information requested by the Site Plan Review Committee;

d) The issuance of a Fill, Construction, Alteration of Waterways Permit by the Otonabee Region Conservation Authority;

e) The completion of a Stage 1 Archaeological Assessment;

f) The conveyance of land at no cost and free of encumbrances to the City for future road widening purposes on Clonsilla Avenue, to attain a 15.24 metre wide road allowance width measured from its centre line.

2. Director of Planning and Development Services

Report PLPD07-036

637, 645 and 661 Lansdowne Street West - 769 Borden Avenue

That Council approve the recommendations outlined in Report PLPD07-036, dated July 23, 2007 of the Director of Planning and Development Services, as follows:

a) That the zoning of the Lansdowne Place Mall property, known as 637, 645 and 661 Lansdowne Street West and 769 Borden Avenue, be amended to a “modified” Special District Commercial SP.94 zone;


b) That the modifications to the SP.94 zone address the following:

i. An increase in the maximum gross leasable floor area (excluding food and department store) of 3,800m2 (40,904 sq. ft.) resulting in a new cap of 21,400m2 (230,355 sq. ft.);

ii. An increase in the maximum gross leasable floor area of department store type merchandise of 3,100m2 (33,370 sq. ft.) resulting in a new cap of 17,600m2 (199,139 sq. ft.);

iii. An amendment to the minimum landscaped open space provision from 3m along all property lines to a minimum of 3m or existing condition along all property lines.

3. Director of Planning and Development Services

Report PLPD07-038

Application for Site Plan Approval, 1545 Monaghan Road

2 Storey, 5,115 square metre, 45 Room Convent Residence

That Council approve the recommendation(s) outlined in Report PLPD07-038 dated July 23, 2007, of the Director of Planning & Development Services as follows:

That the site plan application submitted by Teeple Architects Inc. for the construction of a two-storey, 5,115 square metre, 45 room convent residence at 1545 Monaghan Road be approved subject to the following:

a) The deposit of a parkland levy in accordance with The Planning Act, as amended;

b) The execution of a Site Plan Agreement with the City, including the deposit of site work performance security in the amount of $60,000.00;

c) The submission of all the technical information requested by the Site Plan Review Committee;

d) The establishment of a right-of-way in favour of the abutting property to the south for access rights to the intersection of McDonnel Street and Monaghan Road.

4. Drive-thru Establishments

That staff bring forward an information report on drive-thru establishments and that the report to include what alternatives or solutions other communities have brought forward to address the idling and traffic congestion issues. The report also to include what legal options are available to municipalities; what are companies that have drive-thrus doing to address the air quality concerns of idling and any other pertinent information that staff feel would be beneficial on this subject.

All of which is respectfully submitted,

Councillor Farquharson

Chair of Planning Committee

July 23, 2007


 

AUDIT COMMITTEE REPORT NO. 3

MEETING OF JULY 30, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD AUGUST 7, 2007

THE AUDIT COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, JULY 30, 2007, RECOMMENDS AS FOLLOWS:

1. Senior Director of Corporate Services

Report CSFPR07-008

Award of RFP P-15-07 for Audit Services for the City of Peterborough and Related Boards

That Council approve the recommendation outlined in Report CSFPRS07-008 dated July 30, 2007 of the Senior Director of Corporate Services as follows:

That the Request for Proposals Document P-15-07, for Audit Services for the City of Peterborough and related boards for 2007-2011 be awarded to Collins Barrow Kawarthas, 418 Sheridan Street, Peterborough, Ontario, K9H 3J9 at a cost of $143,150 plus GST of $8,539 for a total of $151,739 for Year 1, $146,685 plus GST of $8,801 for a total of $155,486 for Year 2 and that the fees for the remaining three years be subject to annual negotiation with staff from each organization.

2. Senior Director of Corporate Services

Report CSFRAS07-010

Report on results of the 2006 Municipal Performance Measurement Program

That Council approve the recommendation outlined in report CSFRAS07-010, dated July 30, 2006 from the Senior Director of Corporate Services as follows:

That Report CSFRAS07-010 providing the City of Peterborough’s 2006 results of the provincially mandated Municipal Performance Measurement Program be received as information

All of which is respectfully submitted,

Councillor Clarke

Chair of Audit Committee

July 30, 2007


 

COMMITTEE OF THE WHOLE REPORT NO. 14

MEETING OF JULY 30, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD AUGUST 7, 2007

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON JULY 30, 2007, RECOMMENDS AS FOLLOWS:

1. Report PLPD07-039

Sale of Industrial Land on Major Bennett Drive to Greywalls Development Company Inc.

That Council approve the recommendation outlined in Report PLPD07-039 dated July 30, 2007, of the Director of Planning and Development Services, as follows:

That a By-Law be enacted to authorize the sale of the property described as Part of Lots 7 and 8, Concession 10, formerly in the Township of North Monaghan, now in the City of Peterborough, County of Peterborough, being the lands situated at the north east corner of Fisher Drive and Major Bennett Drive, containing approximately .81 hectares (2 acres), to Greywalls Development Inc, at a purchase price of $40,000 per acre.

3. Director of Utility Services

Report USTR07-011

Traffic Signal Maintenance - Award of Tender T-29-07

That Council approve the recommendations in Report USTR07-011 dated July 30, 2007 from the Director of Utility Services, as follows:

a) That Council award Tender T-29-07 for Traffic Signal Maintenance to Guild Electric Limited of 470 Midwest Road Toronto, Ontario M1P 4Y5 commencing September 01, 2007 for a term of two-years with the option for the City to extend this contract for an additional one-year period;

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents; and

c) That Council authorize the Senior Director of Corporate Services to approve annually the dollar amount of the open purchase order for traffic signal maintenance/construction based on the approved annual budget including a negotiated cost increase should the City exercise the option for the one-year contract extension period.

4. Director of Utility Services

Report USEC07-028

Sanitary Sewer System Rehabilitation Program - Ontario Disaster Relief Assistance Program

That Council approve the recommendations in Report USEC07-028 dated July 30, 2007, from the Director of Utility Services, as follows:

a) That Report USEC07-028 be received for information; and

b) That the projects listed in Appendix “B” of Report USEC07-028 be considered Utility Services Major Construction Works for the purposes of the Purchasing By-Law and more specifically to allow the Administrative Staff Committee to approve the award of any Request for Tenders associated with these works that are within budget and to be awarded to the lowest tender.

5. City Clerk

Report CSCLK07-007A

Expanded Local Telephone Calling Area

That Council approve the recommendations outlined in Report FACLK07-007A dated July 30, 2007, of the City Clerk, as follows:

That the City of Peterborough be included in the County of Peterborough application for an Expanded Local Telephone Calling Area for the City and County of Peterborough.

6. City Clerk

Report CSCLK07-009

Request for Use of Cenotaph - Confederation Park

That Council approve the recommendation outlined in Report CSCLK07-009, dated July 30, 2007, of the City Clerk, as follows:

That the Canadian Association of Veterans in United Nations Peacekeeping (CAVUNP) be granted permission to use the Cenotaph in Confederation Park for a Veterans Appreciation Day on Saturday, September 22, 2007.

7. CORRESP07-020

Municipality of Brockton – Re: Construction of Bruce-Milton Power Corridor

That Correspondence CORRESP07-020 from the Municipality of Brockton regarding the Construction of Bruce-Milton Power Corridor be received for information.

8. Director of Utility Services

Report USEC07-029

Lansdowne Street West Widening/Reconstruction - Class Environmental Assessment - Approval to File ESR

That Council approve the recommendations outlined in Report USEC07-029 dated July 30, 2007 of the Director of Utility Services as follows:

a) That staff be directed to finalize the Addendum to the Environmental Study Report and file the Notice of Completion for the mandatory 30-day review period for the Preferred Solution as follows:

i) The widening of Lansdowne Street West to a 5-lane urban section from Spillsbury Drive to 120 meters west of Dobbin Road, including storm sewers, property acquisition and utility relocation for the widening.

ii) Reconstruction and widening of Lansdowne Street West to a 3-lane urban section from 120 meters west of Dobbin Road to 90 meters west of Westridge Boulevard.

iii) Intersection improvements on Brealey Drive at Lansdowne Street West including left and right-turn-lanes on both the north and south approaches.

iv) Realignment of Dobbin Road to the Mapleridge Plaza main entrance and installation of new traffic signals at this intersection.

v) The construction of 1.5 metre bicycle lanes on both sides of Lansdowne Street West from Spillsbury Drive to Brealey Drive.

vi) Construction of 1.5 metre sidewalks on the north and south side of Lansdowne Street West from Spillsbury Drive to Dobbin Road. Construction of a 1.5 meter sidewalk along the north side of Lansdowne Street West from Dobbin Road to Westridge Boulevard.

b) That subject to the successful filing of the Addendum to the Environmental Study Report, staff proceed with detailed design, property acquisition and utility relocation as necessary in 2007 to facilitate the reconstruction and widening of Lansdowne Street West from Spillsbury Drive to West Ridge Boulevard; and

c) That the reconstruction of Lansdowne Street West from Spillsbury Drive to Westridge boulevard be submitted for the 2008 initial Administrative budget review.

9. Director of Community Services

Report CSD07-006

Community Project Grants 2007

That Council approve the recommendation outlined in Report CSD07-006 dated July 30, 2007, of the Director of Community Services, as follows:

That the 2007 Community Project Grants in the total amount of $12,000 be allocated to various local charitable and Not For Profit organizations (NFP’s) as set out on the attached Appendix A.

10. Director of Community Services

Report CSD07-008

Community Investment Grants 2007

That Council approve the recommendation outlined in Report CSD07-006 dated July 30, 2007, of the Director of Community Services, as follows:

That the 2007 Community Investment Grants in the total amount of $205,000 be allocated to various local charitable and Not For Profit organizations (NFP’s) as set out on the attached Appendix A.


 

13. Director of Community Services

Report CSACH07-011

Peterborough Centennial Museum & Archives (PCMA): Expansion Project Update and Revisions

That this item be referred until the next meeting of Committee of the Whole in order to allow staff the opportunity to provide initial plans and model to the media and public and provide opportunity for community input.

14. Director of Community Services

Report CSACH07-013

Update of the Wall of Honour

That Council approve the recommendations outlined in report CSACH07-013 dated July 30, 2007 of the Director of Community Services as follows:

a) That Council direct staff and the Wall of Honour Working Group to develop an alternative design inside the road allowances of Murray, George and McDonnel Streets; and,

b) That Basterfield and Associates Landscape Architects be retained under Section 29 (4) of the City’s Purchasing By-Law 06-175 to continue to provide design services for the Wall of Honour based on an alternate design.

That Item c) be added to the motion that Mr. Dave Edgerton or Mr. Jones be provided access to all minutes and documents necessary to research the closure of the cemetery at the Archives.

All of which is respectfully submitted,

Councillor Hall

Chair of Committee of the Whole

July 30, 2007