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2007-07-03 City Council

Event date: Tuesday, July 03, 2007, at 6:45 PM

Agenda - Minutes

City Council Agenda
July 03, 2007 at 6:45 PM - General Committee Room

The Lords Prayer

Thirty Seconds Of Silent Prayer

National Anthem

1.     Adoption of Minutes

        Minutes of the meetings of Council held on:

        a) June 11, 2007

2.     Disclosure Of Pecuniary Interest

3.     Delegations – Items on the Agenda

        a) Planning Committee Report

Wayne Kay will make a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)

James Apostle will make a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)

Julie Lorenzen will make a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)

Amit Sofer of TVM Schoolhouse Inc. make a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)

b)     Committee of the Whole Report

Joel Parkes will make a delegation to Item 25 of Committee of the Whole Report 13 (CORRESP07-016 – Joel Parkes)

c)     Audit Committee Report

        None at this time.

d)     Other Items on this Agenda

        None at this time

4.     Reports And Communications

        a) Committee of the Whole Report No. 12

        Committee of the Whole meeting of June 11, 2007

        b) Planning Committee Report No. 10

        Planning Committee meeting of June 18, 2007

        c) Audit Committee Report No. 2

        Audit Committee meeting of June 25, 2007

        d) Committee of the Whole Report No. 13

        Committee of the Whole meeting of June 25, 2007

5.     Notice of Motion

        Moved by Councillor Martin, seconded by Councillor Vass

That $10,000, directed from the contingency fund, be donated to the International Plowing Match Legacy Project at Lang Century Village in recognition of honour brought to both the City and County through the efforts of all the International Plowing Match (IPM) volunteers.

6         By-Laws

07-089     Being A By-Law To Amend By-Law 04-089 A By-Law To Regulate Speed Limits On Certain Streets In The City Of Peterborough


07-090     Being A By-Law To Levy And Collect Taxes For Municipal, Education And Business Improvement Area Purposes For The Year 2007, To Impose A Penalty Charge For Non-Payment Of 2007 Taxes And To Provide For Interest To Be Added To Tax Arrears, And To Establish A Percentage By Which Tax Decreases Are Limited In 2007 To Properties In The Commercial, Industrial And Multi-Residential Property Classes

07-091     Being A By-Law To Appoint Parking Enforcement Officers At 30 Alexander Avenue, 101-121 Anson Street, 835 Cameron Street, 665 Crawford Drive, 486 Donegal Street, 850 Fairbairn Street, 611 Rogers Street, 117 Herbert Street, 999 Hilliard Street, 1190 Hilliard Street, 169 Lake Street, 372-386 Parkhill Road West, 290 Parkhill Road East, 900 Dutton Road, 526 Mcdonnel Street, 384-388 George Street North And 143 Hunter Street West And Remove Parking Enforcement Officers At 122-130 Park Street North And 378-386 Stewart Street

07-092     Being A By-Law To Temporarily Exempt Certain Lands Within Registered Plan 45m-220 In The City Of Peterborough From Part Lot Control

07-093     Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Lafarge Paving And Construction For Sidewalk Installation In Various Locations Within The City Of Peterborough (T-13-07)

07-094     Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Molson Canada (P-11-07)

07-095     Being A By-Law To Authorize The Acquisition Of 180-190 George Street North, In The City Of Peterborough, In The County Of Peterborough And The Issuing Of A Tax-Supported Mortgage To A Maximum Of $492,000 To Finance The Purchase

07-096     Being A By-Law To Authorize The Acquisition Of 2655 And 2691 Farmcrest Avenue, In The City Of Peterborough, In The County Of Peterborough

07-097     Being a By-Law To Authorize The Acquisition Of 2342 Moncrief Line, In The Township Of Cavan-Monaghan, In The County Of Peterborough And The Issuing Of A Tax Supported Mortgage To A Maximum Of $540,000 To Finance The Purchase

07-098     Being A By-Law To Amend The Zoning By-Law For 494 Wolfe Street

07-099     Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Capital Commercial Pipe Services For Cleaning/CCTV Inspection Of Municipal Sewers North Central Region Through Various Locations Within The City Of Peterborough (T-33-07)

07-100     Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Capital Commercial Pipe Services For Cleaning/CCTV Inspection Of Municipal Sewers Southwest Region Through Various Locations Within The City Of Peterborough (T-34-07)

07-101     Being A By-Law To Amend By-Law Number 91-71 ‘Being A By-Law For The Regulation Of Traffic’

07-102     Being A By-Law To Amend By-Law Number 91-56 ‘Being A By-Law To Designate Through Highways And Erect Yield Right-Of-Way Signs’

07-103     A By-Law To Remove A Holding Symbol From The Zoning By-Law For The Property At 1257 And 1271 Lansdowne Street West

07-104     Being A By-Law To Amend The Zoning By-Law For 443 Reid Street

07-105     Being A By-Law To Amend The Zoning By-Law For 707 Charlotte Street

07-106     Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And curran mccabe ravindran ross inc. (P-12-07)

07-107     Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Gerr Construction Ltd. (T-32-07)

7.       Other Business

8.       By-Law To Approve Actions Of Council

07-108     Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On July 3, 2007

9.       Adjournment

 


City Council Minutes
July 03, 2007 at 6:45 PM - General Committee Room

Roll Call:

Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Martin
Councillor Pappas
Councillor Peacock
Councillor Peeters
Councillor Vass
Deputy Mayor Clarke

Absent

Mayor Ayotte

Minutes – June 11, 2007

Moved by Councillor Peacock, seconded by Councillor Pappas

That the Minutes of the meetings of Council held on June 11, 2007, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of interest.

Delegations

Planning Committee

Julie Lorenzen made a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)

Wayne Kay, 376 Brock Street, made a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)

Amit Sofer, 87 Old Colony Road, Toronto, of TVM Schoolhouse Inc. made a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)

Patricia Hood, Brock Street, made a delegation to Item 4 of Planning Committee Report 10 (Report PLPD07-022A 443 Reid Street Former St. Peter’s Elementary School)


Committee of the Whole

Joel Parkes, Lynhaven Road, made a delegation to Item 25 of Committee of the Whole Report 13 (CORRESP07-016 – Joel Parkes)

Audit Committee

There were no delegations.

Other Items on This Agenda

There were no delegations.

Report Number 12 of Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Vass

That Report Number 12 of Committee of the Whole Meeting of June 11, 2007, be approved.

"CARRIED"

Report Number 10 of the Planning Committee

Moved by Councillor Farquharson, seconded by Councillor Eggleton

That Report Number 10 of the Planning Committee Meeting of June 18, 2007, be approved.

Moved by Councillor Doris, seconded by Councillor Peacock

That Item 3 (707 Charlotte Street, Medical Centre) be amended to include Item e) as follows: That the Technical Traffic Committee conduct a review on the impact to vehicle and pedestrian flow and safety arising from the creation of additional parking to support the Medical Centre expansion. Further that recommendations be made as to requirements for sidewalks and possible changes to the design metrics of the curve at the intersection of Hospital Drive and Victory Crescent.

“CARRIED”

Moved by Councillor Vass, seconded by Councillor Peacock

That Item 3, recommendation b ii) be amended as follows: “That site plan approval be granted by City Council for this application”.

“CARRIED”

Moved by Councillor Farquharson, seconded by Councillor Pappas

That Item 4 a) (443 Reid Street, Former St. Peter’s Elementary School) be amended by replacing the words after 30 units as follows: “be fully wheelchair accessible dwelling units for persons with physical disabilities”.

“CARRIED”

Upon the original motion of Councillors Farquharson and Eggleton less Item #3, this motion carried.

Upon Item #3, this motion carried.

Report Number 2 of the Audit Committee

Moved by Councillor Peeters, seconded by Councillor Martin

That Report Number 2 of the Audit Committee Meeting of June 25, 2007, be approved.

"CARRIED"

Councillor Peeters left the Chambers at 8:35 p.m. and returned to the Chambers at 8:40 p.m.

Report Number 13 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Vass

That Report Number 13 of the Committee of the Whole Meeting of June 25, 2007, be approved.

Moved by Councillor Martin, seconded by Councillor Peeters

That Item 21 (550 Braidwood Avenue), be deferred until the next Committee of the Whole meeting to allow staff to ensure that the lighting situation is remedied at this location.

"CARRIED"

Upon the original of Councillor Martin and Peeters, that motion carried.

Notice Of Motion

Moved by Councillor Martin, seconded by Councillor Vass

That $10,000, directed from the contingency fund, be donated to the International Plowing Match Legacy Project at Lang Century Village in recognition of honour brought to both the City and County through the efforts of all the International Plowing Match (IPM) volunteers.

"LOST”

By-Laws

Moved by Councillor Eggleton, seconded by Councillor Pappas

That the following by-laws be read a first, second and third time:

07-089 Being A By-Law To Amend By-Law 04-089 A By-Law To Regulate Speed Limits On Certain Streets In The City Of Peterborough

07-090 Being A By-Law To Levy And Collect Taxes For Municipal, Education And Business Improvement Area Purposes For The Year 2007, To Impose A Penalty Charge For Non-Payment Of 2007 Taxes And To Provide For Interest To Be Added To Tax Arrears, And To Establish A Percentage By Which Tax Decreases Are Limited In 2007 To Properties In The Commercial, Industrial And Multi-Residential Property Classes

07-091 Being A By-Law To Appoint Parking Enforcement Officers At 30 Alexander Avenue, 101-121 Anson Street, 835 Cameron Street, 665 Crawford Drive, 486 Donegal Street, 850 Fairbairn Street, 611 Rogers Street, 117 Herbert Street, 999 Hilliard Street, 1190 Hilliard Street, 169 Lake Street, 372-386 Parkhill Road West, 290 Parkhill Road East, 900 Dutton Road, 526 McDonnel Street, 384-388 George Street North And 143 Hunter Street West And Remove Parking Enforcement Officers At 122-130 Park Street North And 378-386 Stewart Street

07-092 Being A By-Law To Temporarily Exempt Certain Lands Within Registered Plan 45M-220 In The City Of Peterborough From Part Lot Control

07-093 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Lafarge Paving And Construction For Sidewalk Installation In Various Locations Within The City Of Peterborough (T-13-07)

07-094 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Molson Canada (P-11-07)

07-095 Being A By-Law To Authorize The Acquisition Of 180-190 George Street North, In The City Of Peterborough, In The County Of Peterborough And The Issuing Of A Tax-Supported Mortgage To A Maximum Of $492,000 To Finance The Purchase

07-096 Being A By-Law To Authorize The Acquisition Of 2655 And 2691 Farmcrest Avenue, In The City Of Peterborough, In The County Of Peterborough

07-097 Being a By-Law To Authorize The Acquisition Of 2342 Moncrief Line, In The Township Of Cavan-Monaghan, In The County Of Peterborough And The Issuing Of A Tax Supported Mortgage To A Maximum Of $540,000 To Finance The Purchase

07-098 Being A By-Law To Amend The Zoning By-Law For 494 Wolfe Street

07-099 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Capital Commercial Pipe Services For Cleaning/CCTV Inspection Of Municipal Sewers North Central Region Through Various Locations Within The City Of Peterborough (T-33-07)

07-100 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Capital Commercial Pipe Services For Cleaning/CCTV Inspection Of Municipal Sewers Southwest Region Through Various Locations Within The City Of Peterborough (T-34-07)

07-101 Being A By-Law To Amend By-Law Number 91-71 ‘Being A By-Law For The Regulation Of Traffic’

07-102 Being A By-Law To Amend By-Law Number 91-56 ‘Being A By-Law To Designate Through Highways And Erect Yield Right-Of-Way Signs’

07-103 A By-Law To Remove A Holding Symbol From The Zoning By-Law For The Property At 1257 And 1271 Lansdowne Street West

07-104 Being A By-Law To Amend The Zoning By-Law For 443 Reid Street

07-105 Being A By-Law To Amend The Zoning By-Law For 707 Charlotte Street

07-106 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Curran McCabe Ravindran Ross Inc. (P-12-07)

07-107 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Gerr Construction Ltd. (T-32-07)

Moved by Councillor Doris, seconded by Councillor Peacock

That By-Law 07-104 be amended to include the decisions of council made at this meeting.

“CARRIED”

Upon the original motion of Councillors Eggleton and Pappas, this motion carried.

Other Business

Councillor Peeters advised of issues of busing to St. Paul’s School.

Councillor Hall asked about the status of the ambulance building report. Ms. Reed indicated that she hoped to have the report come forward in the next cycle of Council.

Councillor Hall asked about the status of the release of the audit report on the ambulance service. Ms. Reed indicated that she would contact the County Chief Administrative Officer on the status of this matter.

Councillor Farquharson left the Chambers at 9:25 p.m.

Councillor Pappas thanked Councillor Eggleton for organizing the Council involvement in the Canada Day parade.

Councillor Pappas enquired about water outtake and wondered about restriction on municipal streets. Staff will research this matter.


Confirmatory By-Law

Moved by Councillor Peeters, seconded by Councillor Pappas

That the following by-law be read a first, second and third time:

07-108 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held July 3, 2007

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Peacock

That this meeting of City Council adjourn at 9:38 p.m.

“CARRIED”

Nancy Wright-Laking
City Clerk

Henry Clarke
Deputy Mayor


 

COMMITTEE OF THE WHOLE REPORT NO. 12

MEETING OF JUNE 11, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JULY 3, 2007

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON JUNE 11, 2007, RECOMMENDS AS FOLLOWS:

  1. Director of Community Services
    Report CSACH07-010
    Wall of Honour Appeal

    That Council approves the recommendation outlined in report CSACH07-010 dated June 11, 2007, of the Director of Community Services, as follows:

    That the report regarding an appeal to the decision of the Provincial Registrar of Cemeteries denying the City’s application for partial closure of a cemetery in Confederation Square for the construction of the Wall of Honour be received for information.

All of which is respectfully submitted,

Councillor Hall
Chair of Committee of the Whole
June 11, 2007

 

PLANNING COMMITTEE REPORT NO. 10

JUNE 18, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD JULY 2, 2007

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON JUNE 18, 2007, RECOMMENDS AS FOLLOWS:

  1. Director of Planning and Development Services
    Report PLPD07-028
    Part Lot Control Exemption
    Spillsbury Drive and Clancy Crescent

    That Council approve the recommendation outlined in Report PLPD07-028, dated June 18, 2007, of the Director of Planning and Development Services as follows;

    That a by-law be enacted to temporarily remove part lot control from Lots 35, 38, 56, 59 and 60 on Plan 45M-220, as permitted under Section 50(7) of The Planning Act for the purpose of conveying independently owned parcels of land associated with the development of detached or linked dwelling units on each parcel.

  2. Director of Planning and Development Services
    Report PLPD07-033
    Application for Site Plan Approval - 1257 and 1271 Lansdowne Street West

    That Council approve the recommendations outlined in report PLPD07-033, dated June 18, 2007, of the Director of Planning and Development Services as follows:

    a) That site plan application submitted by M Architecture Inc. for the construction of a 4,175.7 square metre motel at 1257 and 1271 Lansdowne Street West be approved subject to the following conditions:

    i) The deposit of a parkland levy in accordance with The Planning Act, as amended;

ii) The deposit of site work performance security in the amount of $60,000.00;

iii) The submission of all the technical information requested by the Site Plan Review Committee; and 

iv) The conveyance of all land zoned OS.1 – “Open Space District” to the City at no cost and free of encumbrances.

b) That Map 21 forming part of Schedule “A” to By-Law 97-123 be amended by changing the area shown on the sketch attached as Schedule “A” from C.4 – 231 “H” to C.4 – 231.

3.  Director of Planning and Development Services

Report PLPD07-032

707 Charlotte Street

Medical Centre

That Council approve the recommendations outlined in Report PLPD07-032, dated June 18, 2007 of the Director of Planning and Development Services, as follows:

a) That Zoning By-Law #1997-123 be amended by changing the zoning of the property at 707 Charlotte Street from C.5 – 1 to C.5 – 1, 233 “H” to permit up to 91 of the 186 required motor vehicle parking spaces associated with the use of the property, to be located within 425m of the lot, in accordance with Exhibit “C” to Report PLPD07-032.

b) That the “H” Holding symbol be removed once the following conditions have been met:

i) Site Plan Approval is granted for the subject property including:

aa) maintenance of the existing 111 parking spaces, and the acknowledgement of the owner that the onsite parking will be managed for primarily short term parking purposes; and

bb) a requirement that the owner conduct a follow up traffic study, one year after the construction of the subject addition to evaluate the effectiveness of the parking management; and

ii) Site Plan Approval is granted for the proposed expanded parking lot at 68 Hospital Drive including the acknowledgement of the owner that the parking at this location will be managed for primarily long-term parking purposes.

Council at its meeting of July 3, 2007, made the following recommendation:

That Item 3, recommendation b) ii) be amended as follows: “That site plan approval be granted by City Council for this application”.

c) That the applicants’ proposal to create a ‘Drop-Off Zone’ on Hospital Drive, to relieve the activity on the Westmount Plaza and assist in servicing patients of the Medical Clinic, be referred to the City’s Traffic Technical Committee for review and consideration.

d) That the Planning Director convene a meeting between the parties, with a mediator if required, to provide a solution to the parking concerns.

Council at its meeting of July 3, 2007, made the following recommendation:

That Item 3 (707 Charlotte Street, Medical Centre) be amended to include Item e) as follows: That the Technical Traffic Committee conduct a review on the impact to vehicle and pedestrian flow and safety arising from the creation of additional parking to support the Medical Centre expansion. Further that recommendations be made as to requirements for sidewalks and possible changes to the design metrics of the curve at the intersection of Hospital Drive and Victory Crescent.

4. Director of Planning and Development Services

Report PLPD07-022A

443 Reid Street

Former St. Peter’s Elementary School

That Council receive Report PLPD-07-022A and that Council consider a modified development scenario for 443 Reid Street and surrounding neighbourhood, as outlined as follows:

a) That the number of units in the project be reduced from 50 to 48.

That Item a) be replaced to include the following wording: “That the number of units in the project be reduced from 50 to 48 and that a minimum of 30 units be accessible for persons with physical disabilities”.

Council at its meeting of July 3, 2007, made the following recommendation:

That Item 4 a) (443 Reid Street, Former St. Peter’s Elementary School) be amended by replacing the words after 30 units as follows: “be fully wheelchair accessible dwelling units for persons with physical disabilities”.

b) That, in accordance with the recommendation of Report PLHD07-002, the City agree to a $75,000 financial participation in the accessibility improvements (elevator) to the building.

c) That, in accordance with the recommendation of Report PLHD07-002, the City support the transfer of the affordable housing grant for the two (2) units removed from the Reid Street project to an alternative TVM property so that the capital allocation is not lost to Peterborough.

d) That the Housing Division be directed to continue to facilitate discussions with Kawartha Participation Projects (KPP) or an alternative service provider and the proponent to develop a significant portion of the building for dedicated affordable housing units for persons with disabilities.

e) That staff be authorized to acquire a remnant parcel of property adjacent to JacksonCreek, north of Murray Street, as public open space.

f) That staff be authorized to apply the parks levy attributed to the redevelopment of 443 Reid Street to the development of the new park acquisition, and further that capital funds be allocated through the 2008 capital budget process for physical improvements to the parkland in order to implement a design program to be developed in consultation with the neighbourhood.

g) That the supply of on-site parking be reduced to 50 spaces with no reduction in the standard parking stall and aisle dimensions and that the by-law provide for a further reduction in the on-site parking supply of 0.5 spaces per unit, to a maximum of 5 parking spaces, where a unit is designed for full accessibility.

h) That the City not pursue the heritage designation of interior floor space where it compromises the proposed residential units and that flexibility be granted to the addition of sympathetic new window openings along Brock Street, in consultation with the Heritage Preservation Officer.

i) That the City prioritize the installation of a sidewalk along the east side of Downie Street between Brock and Murray Streets through the 2008 capital budget process.

j) That the City establish a working group with representation from key divisions to meet with the 2 Ward Councillors and neighbourhood representatives to investigate other initiatives that promote the stability of the neighbourhood.

k) That Zoning By-Law #1997-123 be amended by adding Special District SP.335 as Section 365 in accordance with Exhibit ‘F’ to Report PLPD07-022 with necessary modifications.

l) That the property known as 443 Reid Street, be rezoned from PS.2 – Public Service District to SP. 335 “H” – Special District in accordance with Exhibit ‘F’ to Report PLPD07-022 with necessary modifications.

m) That the “H” Holding symbol be removed once Site Plan Approval is granted for the subject property, including confirmation of available servicing capacity and designation of the building under the Ontario Heritage Act.

5. Director of Planning and Development Services

Report PLHD07-002

Accessibility Funding Support for 443 Reid Street

That Council approve the recommendations outlined in Report PLHD07-002 dated June 18, 2007, of the Director of Planning and Development Services, as follows:

a) That the Council authorize an expenditure of $75,000 from the Affordable Housing Property Reserve towards the estimated $200,000 capital cost for the installation of an elevator at 443 Reid Street in order to provide accessibility to all floors of the building.

b) That the $75,000 accessibility contribution be made where the zoning approval for 443 Reid Street permits a maximum of 48 units and the property is developed under the Federal Provincial Affordable Housing Program.


c) That, in the event Council approves a maximum of 48 units for 443 Reid Street, the City support the transfer of two (2) units of unused affordable housing capital funding to an alternative TVM property so that the Federal-Provincial capital allocation for Peterborough is not lost.

All of which is respectfully submitted,

Councillor Farquharson

Chair of Planning Committee

June 18, 2007


 

AUDIT COMMITTEE REPORT NO. 2

MEETING OF JUNE 25, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JULY 3, 2007

THE AUDIT COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, JUNE 25, 2007, RECOMMENDS AS FOLLOWS:

1. Update on CAO Participation on PSAB Task Force

That the Verbal Update provided by the City Administrator be received for information.

2. Report CSFRAS07-07

Treasurer’s Report, 2006 Consolidated Financial Report, 2006 Trust Funds Financial Statement and Five Year Review

That the CAO, together with the Senior Director of Corporate Services and the Director of Community Services, provide a Report on the potential for collection of all or part of the Peterborough Lion's Club loan of $204,900 as identified in Note 5 of the 2006 Financial Statements.

That Council approve the recommendations outlined in report CSFRAS07-007 dated June 25, 2007, of the Senior Director of Corporate Services as follows:

a) That Report CSFRAS07-007 providing Audit Committee members with a copy of Report CSFRAS07-007 “Treasurer’s Report, 2006 Consolidated Financial Report, 2006 Trust Funds Financial Statement and Five Year Review” be received as information.

b) That the 2006 Financial Report as presented be adopted and submitted to the Province of Ontario.

3. Report CSFRAS07-08

Audit Findings Report for the year ended December 31, 2006

That Council approve the recommendations outlined in report CSFRAS07-008 dated June 25, 2007, of the Senior Director of Corporate Services as follows:

a) That Report CSFRAS07-008 providing Audit Committee members with a copy of Report CSFRAS07-008 “Audit Findings Report for the year ended December 31, 2006” be received as information.

b) That verbal reports from the City’s auditors, KPMG LLP and Collins Barrow Kawarthas LLP, be received as information.


4. Report CSFRA07-09

Expectations of the Audit Committee

That Council approve the recommendation outlined in report CSFRAS07-009 dated June 25, 2007, of the Senior Director of Corporate Services as follows:

That the verbal presentation of KPMG LLP on the Publication “Shaping the Canadian Audit Committee” be received as information.

All of which is respectfully submitted,

Councillor Clarke

Chair of Audit Committee

June 25, 2007


 

COMMITTEE OF THE WHOLE REPORT NO. 13

MEETING OF JUNE 25, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JULY 3, 2007

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON JUNE 25, 2007, RECOMMENDS AS FOLLOWS:

1. Report CSCLK07-008

Community Investment Grant Advisory Committee

That Council approve the recommendation outlined in Report CSCLK07-008, dated June 25, 2007, of the Selection Committee, as submitted by the City Clerk, as follows:

Community Investment Grant Advisory Committee:

One (1) Year Term to December 31, 2007

Shayne Rudolph

Patrick Martin

Caroline Seck Langill

Brian Mitolo

Nicholas Evanoff

Councillor Dean Pappas

Councillor Shirley Eggleton

2. Report plpd07-029

Purchase of Property at 180-190 George Street North

That Council approve the recommendation outlined in report PLPD07-029 dated June 25, 2007, of the Director of Planning and Development Services, as follows:

a) That a 2007 capital project be established in the amount of $615,000 to purchase 180-190 George Street from John Tillney Warrington.

b) That the project be funded from a $123,000 transfer from the General Property Reserve (Project 7-1.04 of the 2007 capital budget) to cover the first annual payment payable on closing and the $492,000 balance be financed through a four year mortgage at 6% with the annual payments payable at the anniversary date of the purchase.

c) That the annual principal and interest payable over the 4 year term of the mortgage, net of any rental revenue received on the property, be considered part of the annual tax supported debt service charge incurred, and that the $492,000 mortgage be considered as a pre-commitment against the 2008 total tax supported debt allocation available for capital works.

d) That a by-law be passed authorizing the City to purchase the property and to enter into the mortgage.


 

3. Report SS07-013

National Child Benefit Re-Investment Program

That Council approve the following recommendation outlined in Report SS07-013 dated June 25, 2007, of the Director of Social Services, as follows:

That the National Child Benefit Reinvestment Project allocation continue to be administered to families participating in the Ontario Works and Ontario Disability Support Programs.

4. Report PLPD07-034

Award of Tender T-31-07 PeterboroughAirport Commercial Drainage and Paving Improvements

That Council approve the recommendations outlined in Report PLPD07-034 dated June 18, 2007, of the Director of Planning and Development Services, as follows:

a) That Council award Tender T-31-07 for commercial drainage and paving improvements at the Peterborough Airport to Drain Brothers Excavating Limited, RR#2 Lakefield Ontario, K0L 2H0 in an amount not to exceed $299,000 plus $17,940 GST.

b) That approximately $25,308 plus GST be recovered from Airport tenants for the paving of private parking lots on their leased lands.

5. Report PLPD07-030

Purchase of Moncrief Line

That Council approve the recommendations outlined in Report PLPD07-030 dated June 25, 2007, of the Director of Planning and Development Services, as follows:

a) That a 2007 capital project be established in the amount of $675,000 to purchase 2342 Moncrief Line, known as the Millbrook Sod Farm, from Cor and Theresa Van Drunen.

b) That the purchase be funded from a $135,000 transfer from the 2007 Capital Project “Property Acquisitions” (Project 7-1.05) to cover the first annual payment payable on closing and the $540,000 balance be financed through a four year mortgage at 4.5% with the annual payments payable at the anniversary date of the purchase.

c) That the annual principal and interest payable over the 4 year term of the mortgage be considered part of the annual tax supported debt service charge incurred, and that the $540,000 mortgage be considered as a pre-commitment against the 2008 total tax supported debt allocation available for capital works.

d) That a by-law be passed authorizing the City to purchase the property and to enter into the mortgage.


 

6. Report PLPD07-031

Acquisition of Properties at 2655 and 2691 Farmcrest Avenue

That Council approve the recommendation outlined in report PLPD07-031 dated June 25, 2007, of the Director of Planning and Development Services, as follows:

That a by-law be enacted to approve the acquisition of the properties located at 2655 and 2691 Farmcrest Avenue from 885150 Ontario Inc. for a purchase price of $17,981 with funds drawn from the General Property Reserve in accordance with Project 7-1.05 of the 2007 Capital Budget.

7. Report USEC07-025

Cleaning/CCTV Inspection of Services – North Central Region
Award of Tender T-33-07

That Council approve the recommendations outlined in Report USEC07-025 dated June 25, 2007 from the Director of Utility Services Department.

a) That Contract T-33-07 (Cleaning/CCTV Inspection of Sewers-North Central Region) be awarded to Capital Commercial Pipe Services, 389 Kenora Avenue, Hamilton, Ontario, L8E 2W3, in the amount of $196,769.19 plus $11,806.15 GST, for a total amount of $208,575.34.

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.

8. Report USEC07-026

Cleaning/CCTV Inspection of Sewers – Southwest Region Award of Tender T-34-07

That the Council approve the recommendations outlined in Report USEC07-025 dated June 25, 2007 from the Director of Utility Services Department.

a) That Contract T-T34-07 (Cleaning/CCTV Inspection of Sewers-Southwest Region) be awarded to Capital Commercial Pipe Services, 389 Kenora Avenue, Hamilton, Ontario, L8E 2W3, in the amount of $216,649.45 plus $12,998.97 GST, for a total amount of $229,648.42.

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.


 

9. Report CSHR07-001

Asbestos Survey

That Council approve the recommendation outlined in report CSHR-07-001 dated June 25, 2007, of the Senior Director of Corporate Services as follows:

That a 2007 capital budget be established in the amount of $75,000 to undertake an Asbestos Site Survey, and the project be funded from a $75,000 draw from the Capital Levy Reserve.

10. Report OCS07-007

Manufacturer’s Limited Liquor Sales License

TVBC Holdings Inc., 300 Charlotte Street

That Council approve the recommendation outlined in Report OCS07-007 dated June 25, 2007, of the City Solicitor, as follows:

That Council pass a resolution in support of the application by TVBC Holdings Inc. for a Manufacturer’s Limited Liquor Sales Licence (“By the Glass”) at 300 Charlotte Street, Peterborough.

11. Report CSCLK07-004

Peterborough Housing Corporation (PHC) Board Appointments

That Council approve the recommendation outlined in Report CSCLK07-004, dated June 25, 2007 of the City Clerk, as follows:

That the following appointments be made to the Peterborough Housing Corporation, Board of Directors:

One (1) Year Term to December 31, 2007 County Councillor Terry Low

Two (2) Year Term to March 31, 2009 Don Saunders

Three (3) Year Term to March 31, 2010 Janice Griffith

Jack Gillan

12. Report CSCLK07-005

Otonabee Region Conservation Authority (ORCA) Sub-Committee

That Council approve the recommendation outlined in Report CSCLK07-005, dated June 25, 2007, of the City Clerk, as follows:

That the following appointments to the ORCA Source Water Sub-Committee, be approved:

Three and one-half Year Term to November 30, 2010

Councillor Len Vass

Richard Straka (City of Peterborough staff representative)


 

13. Presentation SS07-014

United Way Information Services Handbook

That Council approve the recommendation outlined in Report SS07-014 dated June 25, 2007, of the Director of Social Services, as follows:

That the report and presentation of the “United Way Information Services Handbook” by the Peterborough and District United Way Association be received.

14. Report SS07-011A

Best Start One-Time Funding to Address Child Care Wait List

That Council approve the recommendations outlined in Report SS07-011A dated June 25, 2007, of the Director of Social Services, as follows:

a) That all further Best Start additional “one-time” Fee Subsidy funds be used to support the child care needs of families in the City and County of Peterborough.

b) That families accessing further Best Start “one-time” Fee Subsidy be informed of the time period during which the funds are available.

c) That the Social Services Department include any service commitments resulting from additional funding in the 2009/10 Best Start Exit Strategy (Report SS06-007)

15. Report PLPD07-035

Retail Market Analysis (Including Downtown Economic Analysis)

That Council approve the recommendation outlined in Report PLPD07-035 dated June 25, 2007, of the Director of Planning and Development Services, as follows:

a) That the Requests for Proposals Document P-14-07 for completion of a Retail Market Analysis and a Downtown Economic Analysis for the City of Peterborough be awarded to UrbanMetrics inc., 144 Front Street West, Suite 460, Toronto, Ontario, for the upset limit of $157,176.80.

b) That a by-law be enacted to authorize the execution of a consulting agreement with urbanMetrics inc. to complete the Retail Market Analysis and Downtown Economic Analysis.

c) That a contingency allowance of $15,000 be included in the project budget.


 

16. Report CSAD07-005

Exclusive Advertising and Pouring Rights for Beer Sales at the Peterborough Memorial Centre

That Council approve the recommendation(s) outlined in Report CSAD07-005 dated June 25, 2007, of the Director of Community Services, as follows:

a) That Council authorize the award of Proposal # P-11-07 for exclusive advertising and beer pouring rights at the Peterborough Memorial Centre, in the amount of $15,000.00 per year for pouring rights and $12,650.00 per year for Suite License Fee, plus GST for a four year cumulative total of $110,600.00 to Molson Canada, 33 Carlingview Drive, Etobicoke, Ontario;

b) That Council authorize the Mayor & City Clerk to sign an appropriate contract with Molson Canada for a four-year term commencing September 1, 2007, outlining the details of the sponsorship and pouring rights agreement.

17. Report USEC07-027

2007 New Sidewalk Construction – Award of Tender T-13-07

That Council approve the recommendations in Report USEC07-027 dated June 25, 2007 from the Director of Utility Services, as follows:

a) That the quotation of Lafarge Paving and Construction Ltd., P.O. Box 1299, Peterborough, K9J 7H5, in the amount of $164,928.78 plus $9,895.73 GST, for a total amount of $174,824.51 for Contract T-13-07 (2007 Various Sidewalk Installations) be accepted;

b) That additional funds in the amount of $35,000 be allocated from the Utility Services Department Reserve for new sidewalk construction as described in Report No. USEC07-027; and

c) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.

18. Report USTR07-009

Traffic Technical Committee

That Council approve the recommendations outlined in Report USTR07-009 dated June 25, 2007, from the Director of Utility Services, as follows:

a) That a survey of households on Middlefield Road be undertaken to determine area resident opinion to implementing "No Parking" on one-side of the road, "Calendar Parking" or that existing permissive three hour parking limit remain;

b) That 2-hour metered parking be implemented on the south side of Charlotte Street between Aylmer Street and Bethune Street and on both sides of Charlotte Street from George Street to a point approximately 50 metres west; and

c) That the traffic and through street by-laws be amended such that Murray Street from Rubidge Street to Stewart Street operates as a one-way street eastbound and to designate Spillsbury Drive from Sir Sandford Fleming Drive to Airport Road as a through street.

19. Report CSFPRS07-006

Award of Tender T-32-07 for the Peterborough Lakefield Community Police Services Renovation

That Council approve the recommendation outlined in Report CSFPRS07-006 dated June 25, 2007 of the Senior Director of Corporate Services as follows:

That the Tender Document T-32-07, for the Peterborough Lakefield Community Police Services Renovation be awarded to Gerr Construction Ltd., 3386 Solina Road North, Courtice, Ontario, L1C 3K4 at a cost not to exceed $4,927,500 plus GST of $295,650 for a total of $5,223,150.

20. Report CSFPRS07-007

Award of RFP P-12-07 for the Project Manager for Police Facility Renovation

That Council approve the recommendation outlined in Report CSFPRS07-007 dated June 25, 2007 of the Senior Director of Corporate Services as follows:

That the Request for Proposals Document P-12-07, for the Project Manager for the Police Facility Renovation be awarded to curran mccabe ravindran ross inc., 1 St. Clair Ave. E, Toronto, Ontario, M4T 2V7 at a cost of $195,000 plus GST of $11,700 for a total of $206,700.

21. Report CSFPRS07-009

550 Braidwood Ave – Remediation Date Extension Request

That Council approve the recommendation outlined in report CSFPRS07-009 dated June 25, 2007, of the Senior Director of Corporate Services, as follows:

That the completion date for remediation to be undertaken by 1559643 Ontario Inc. at the property known as 550 Braidwood Avenue, as set out in the remediation agreement as authorized through By-Law 03-213 be extended to July 31, 2009.

Council at its meeting of July 3, 2007, made the following recommendation:

That Item 21 (550 Braidwood Avenue), be deferred until the next Committee of the Whole meeting to allow staff to ensure that the lighting situation is remedied at this location.


 

22. Report OCS07-006

Agreement with the Peterborough Humane Society for Small Animal Control and Pound Keeping Services

That Council approve the recommendations outlined in Report OCS07-006, dated June 25, 2007, of the City Solicitor, as follows:

a) That the agreement with the Peterborough Humane Society for small animal control and pound keeping services be renewed for a term of three (3) years, commencing July 1, 2007 and being completed on June 30, 2010, with the annual fee of $212,760.00 to be increased by 3% on July 1 in each of 2007, 2008 and 2009, as follows:

2007 - $219,142.00

2008 - $225,717.00

2009 - $232,488.00; and

b) That the annual dog licence fee be increased, effective January 1, 2008, by $10.00 to $25.00 for altered dogs and $35.00 for unaltered dogs; and by $5.00 to $10.00 and $20.00 respectively for seniors, with an additional $10.00 late fee after February 15th of each year.

23. Report CSCLK07-007

Expanded Local Telephone Calling Area

That Council approve the recommendation outlined in Report CSCLK07-007, dated June 25, 2007, of the City Clerk, as follows:

That the City of Peterborough be included in the County of Peterborough application for an Expanded Local Telephone Calling Area for the City and County of Peterborough.

That this item be referred back to staff for additional information.

24. CORRESP07-015

Smith-Ennismore-LakefieldTownship – Ban on Cosmetic Use of Pesticides

That CORRESP07-015, from the Township of Smith-Ennismore-Lakefield, requesting The City of Peterborough join with the township and others in Ontario to request that the Province of Ontario act in their responsibility of banning cosmetic use of pesticides in the Province be supported.

25 CORRESP07-016

Joel Parkes

That CORRESP07-016, from Joel Parkes, requesting that City Council consider the creation of a committee to study discounted bus service for downtown shoppers be received as information and that the matter be referred to staff for a report on the financial ramifications associated with this concept.


 

26. CORRESP07-017

City of Kawartha Lakes

Canada Goose Problem

That CORRESP07-017, from the City of Kawartha Lakes, requesting support of their resolution encouraging the Province of Ontario to formulate a province-wide integrated goose management plan of action be received as information and that it be supported and that the City Solicitor provide advice on amendments to our by-law.

All of which is respectfully submitted,

Deputy Mayor Clarke

Acting Chair of Committee of the Whole

June 25, 2007