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2007-05-22 City Council

Event date: Tuesday, May 22, 2007, at 6:30 PM

Agenda - Minutes

City Council Agenda
May 22, 2007 at 6:30 PM - Council Chambers

The Lords Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Greetings from Jeff Leal, MPP, Peterborough

1. Adoption of Minutes

Minutes of the meetings of Council held on:

a) April 30, 2007
b) May 14, 2007

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Audit Committee Report

None at this time

b) Planning Committee Report

Jim Apostle will make a delegation to item 1 of Planning Report 8 (Report PLPD07-022, 443 Reid Street, TVM Schoolhouse Inc.)

Julie Lorenzen, will make a delegation to item 1 of Planning Report 8 (Report PLPD07-022, 443 Reid Street, TVM Schoolhouse Inc.)

Wayne Kay, will make a delegation to item 1 of Planning Report 8 (Report PLPD07-022, 443 Reid Street, TVM Schoolhouse Inc.)

Patricia Hood, will make a delegation to item 1 of Planning Report 8 (Report PLPD07-022, 443 Reid Street, TVM Schoolhouse Inc.)

c) Committee of the Whole Report

Norm Blodgett, will make a delegation to item 15 of Planning Report 9 (Report CSFPRS07-005 - International Plowing Match Request to Keep $50,000 Advance)

Paul Dietrich, will make a delegation to item 21 of Planning Report 9 (Report CSFPRS07-001 - Development Charge Reserve Funds Statement)

d) Other Items on this Agenda

None at this time

4. Reports And Communications

a) Audit Committee Report No. 1

Audit Committee meeting of May 7, 2007

b) Planning Committee Report No. 8

Planning Committee meeting of May 7, 2007

c) Committee of the Whole Report No. 9

Committee of the Whole meeting of May 14, 2007

5. Notice of Motion

There is no Notice of Motion.

6. By-Laws

07-068 Being A By-Law To Amend Chapter 16 Of The City Of Peterborough Municipal Code - Procedural By-Law

07-069 Being A By-Law To Appoint Parking Enforcement Officers At 171 King Street; 1789 Stenson Blvd; 61 London Street; 637 The Queensway; 300 Hedonics Road And 223 Aylmer Street North

07-070 Being A By-Law To Authorize The Borrowing Of $15,000,000 For 2007 Current Expenditures

07-071 Being A By-Law To Authorize The Resurfacing Of Pavement On Various Municipal Streets At An Estimated Cost Of $500,000 And The Issuing Of Tax-Supported Debentures To A Maximum Of $454,800 To Finance A Portion Of The Work

07-072 Being A By-Law To Authorize Construction Of The $6,532,900 Renovation Of Police Headquarters And The Issuance Of Tax Supported Debentures To A Maximum Of $6,322,000 To Finance A Portion Of The Work

07-073 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Ministry Of Agriculture, Food And Rural Affairs (COMRIF) For Funding In The Amount Of $48,861.00 To Asset Management Capabilities

07-074 Being A By-Law To Participate in the Ontario Municipal Employees Retirement System (OMERS)

07-075 Being A By-Law To Authorize The Mayor And Treasurer To Sign A Letter Of Agreement Between The Ministry Of Transportation For The Province Of Ontario And The City Of Peterborough For Funding Under The Ontario Bus Replacement Program

07-076 Being A By-Law To Amend The Zoning By-Law For Lots 23 To 28, 30 To 61 And 67 To 79, Plan 45M-223 (Heritage Park, Phase II)

07-077 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Impact Cleaning Services Ltd. (Tender T-25-07)

7. Other Business

8. By-Law To Approve Actions Of Council

07-078 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On May 22, 2007

9. Adjournment


City Council Minutes
May 22, 2007 at 6:30 PM - Council Chambers

Meeting call to order at 5:00 p.m.

Roll Call:

Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Martin
Councillor Pappas
Councillor Peacock
Councillor Peeters
Councillor Vass
Deputy Mayor Clarke

Absent

Mayor Ayotte

Moved by Councillor Farquharson, seconded by Councillor Pappas

That Committee move into caucus to discuss a matter under under Section 239(2)(b) - Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees.

"CARRIED"

Moved by Councillor Pappas

That Committee recess from caucus.

“CARRIED”

City Council recessed at 5:32 p.m. and reconvened in open session in the Council Chambers at 6:30 p.m.

Jeff Leal, MPP brought greetings from the Province of Ontario to Council.

Minutes – April 30 and May 14, 2007

Moved by Councillor Peacock, seconded by Councillor Farquharson

That the Minutes of the meetings of Council held on April 30 and May 14, 2007, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of interest.

Delegations

Audit Committee

There were no delegations.

Planning Committee

Julie Lorenzen, made a delegation to item 1 of Planning Report 8 (Report PLPD07-022, 443 Reid Street, TVM Schoolhouse Inc.)

Committee of the Whole

Norm Blodgett, made a delegation to item 15 of Committee of the Whole Report 9 (Report CSFPRS07-005 - International Plowing Match Request to Keep $50,000 Advance)

Steve Crouter made a delegation to item 15 of Committee of the Whole report 9 (Report CSFPRS07-005 – International Plowing Match Request to Keep $50,000 Advance)

Cameron Holstrom made a delegation to item 15 Committee of the whole report 9 (Report CSFPR07-005 – International Plowing Match Request to Keep $50,000 Advance)

Paul Dietrich made a delegation to item 21 of Committee of the Whole Report 9 (Report CSFPRS07-001 - Development Charge Reserve Funds Statement)

Wolf Kohler made a delegation to item 24 of Committee of the Whole Report 9 (CORRESP07-013 - Citizens Against Motor Vehicle Noise Pollution)

Councillor Peeters left the Council Chambers at 8:25 p.m. and returned at 8:29 p.m.

Other Items on This Agenda

There were no delegations.

Report Number 1 of the Audit Committee

Moved by Councillor Martin, seconded by Councillor Peeters

That Report Number 1 of the Audit Committee Meeting of May 7, 2007, be approved.

“CARRIED”

Report Number 8 of the Planning Committee

Moved by Councillor Farquharson, seconded by Councillor Eggleton

That Report Number 8 of the Planning Committee Meeting of May 7, 2007, be approved.

Item #2 (Report PLPD07- 017 - Heritage Park – Phase II, Proposed Rezoning to Reduce Sideyard Setbacks) was separated for discussion and vote.

Upon Item #2, this item carried.

Upon the original motion of Councillors Farquharson and Eggleton, less Item #2, this motion carried.

Report Number 9 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Vass

That Report Number 9 of the Committee of the Whole Meeting of May 14, 2007, be approved.

Moved by Councillor Vass, seconded by Councillor Hall

That Item #15 (Report CSFPRS07-005 - International Plowing Match Request to Keep $50,000 Advance) be amended to include the words after contingency “until such time as the City can review the details on how the money would be used in the legacy fund.”

“LOST”

Moved by Councillor Hall, seconded by Councillor Vass

That Item #21 (Report CSFPRS07-001 -Development Charge Reserve Funds Statement) be amended to include “That a report be prepared from the CAO in regards to the status of the development charge reserve funds”.

“CARRIED”

Moved by Councillor Vass

That Item #12 (CORRESP07-011 - County of Huron) be amended to include “and that this item be endorsed and appropriate municipalities advised.”

Moved by Councillor Vass

That Item #13 be amended to include “and that this item be endorsed”.

“CARRIED”

Upon the original motion of Councillor Hall and Councillor Vass, this motion carried.

Notice Of Motion

There was no Notice of Motion.

By-Laws

Moved by Councillor Peeters, seconded by Councillor Pappas

That the following by-laws be read a first, second and third time:

07-068 Being A By-Law To Amend Chapter 16 Of The City Of Peterborough Municipal Code - Procedural By-Law

07-069 Being A By-Law To Appoint Parking Enforcement Officers At 171 King Street; 1789 Stenson Blvd; 61 London Street; 637 The Queensway; 300 Hedonics Road And 223 Aylmer Street North

07-070 Being A By-Law To Authorize The Borrowing Of $15,000,000 For 2007 Current Expenditures

07-071 Being A By-Law To Authorize The Resurfacing Of Pavement On Various Municipal Streets At An Estimated Cost Of $500,000 And The Issuing Of Tax-Supported Debentures To A Maximum Of $454,800 To Finance A Portion Of The Work

07-072 Being A By-Law To Authorize Construction Of The $6,532,900 Renovation Of Police Headquarters And The Issuance Of Tax Supported Debentures To A Maximum Of $6,322,000 To Finance A Portion Of The Work

07-073 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Ministry Of Agriculture, Food And Rural Affairs (COMRIF) For Funding In The Amount Of $48,861.00 To Asset Management Capabilities

07-074 Being A By-Law To Authorize Participation In The Ontario Municipal Employees Retirement System (“OMERS”) In Respect Of Its Head Of Council

07-075 Being A By-Law To Authorize The Mayor And Treasurer To Sign A Letter Of Agreement Between The Ministry Of Transportation For The Province Of Ontario And The City Of Peterborough For Funding Under The Ontario Bus Replacement Program

07-076 Being A By-Law To Amend The Zoning By-Law For Lots 23 To 28, 30 To 61 And 67 To 79, Plan 45M-223 (Heritage Park, Phase II)

07-077 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Impact Cleaning Services Ltd. (Tender T-25-07)

"CARRIED"

New Business

Councillor Doris asked Councillor Peacock for an update on Brock Mission. Councillor Peacock indicated that Mr. Leal, Ms. Knapp and Mr. McNabb were addressing some of the issues. Also, another meeting was attended today in respect to this matter. By June 4, 2007, it is expected that there will be enough information on the status of Brock Mission and what direction the City will take. Ms. Knapp also indicated that transition plans are being formulated.

Councillor Martin asked if the Legion was part of the pressure on this matter. Ms. Reed indicated that this issue would be included in the report to come forward on this matter.


Councillor Hall advised that land ambulance is a downloaded service from the Province of Ontario and that the County is the manager of the service. Councillor Hall asked what the split on funding is. Ms. Reed indicated that the information would be provided on the funding formula and whether it would apply to both operating and capital expenditures.

Moved by Councillor Peeters, seconded by Councillor Vass

That the rules of procedure be suspended to proceed past 10:00 p.m. to complete the agenda.

“CARRIED”

Councillor Farquharson left the Council Chambers at 10:00 p.m.

Councillor Vass asked for a report identifying potential road easement north of the Mason Homes experiment. This was ruled out of order.

Moved by Councillor Pappas, seconded by Councillor Vass

That a report be provided about the possibility of the walkway being developed into a road in the Mason Homes Development.

Moved by Councillor Peeters

That the Question be Put

"CARRIED"

Upon the original motion of Councillors Pappas and Vass, this motion lost.

Confirmatory By-Law

Moved by Councillor Vass, seconded by Councillor Doris

That the following by-law be read a first, second and third time:

07-078 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held May 22, 2007

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”


Adjournment

Moved by Councillor Peeters

That this meeting of City Council adjourn at 10:17 p.m.

“CARRIED”

Nancy Wright-Laking
City Clerk

Henry Clarke
Deputy Mayor


 

AUDIT COMMITTEE REPORT NO. 1

MEETING OF MAY 7, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MAY 22, 2007

THE AUDIT COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, MAY 7, 2007, RECOMMENDS AS FOLLOWS:

1. Senior Director of Corporate Services

Report CSFRAS07-005

Audit Committee Chair and Vice-Chair

That Eric Martin be appointed Vice Chair of the Audit Committee.

2. Senior Director of Corporate Services

Report CSFRASC07-004

Audit Committee Terms of Reference - Review

That Council approve the recommendation outlined in report CSFRAS07-004 dated May 7, 2007, of the Senior Director of Corporate Services as follows:

That Report CSFRAS07-004 providing a review of the Audit Committee Terms of Reference as approved by Council at its meeting held August 8, 2006 be received.

.

3. Senior Director of Corporate Services

Report CSFPRS07-004

Auditing Services for the Fiscal Year 2007 - 2011

That Council approve the recommendation outlined in report CSFPRS07-004 dated May 7, 2007, of the Senior Director of Corporate Services as follows:

That the City of Peterborough issue a Request for Proposals for Audit Services for the term 2007 to 2011.

4. Senior Director of Corporate Services

Report CSFRAS07-003

Peterborough Housing Corporation Accounting Standards

That Council approve the recommendations outlined in report CSFRAS07-003 dated May 7, 2007, of the Senior Director of Corporate Services as follows:

a) That as the sole shareholder of PHC, Council direct the PHC Board of Directors to adopt the accounting principles established by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants as the financial reporting model to report PHC financial activities to the City.

b) That recommendation (a) becomes effective January 1, 2009, and that the 2008 comparative results reported on the PHC 2009 financial statements be restated to reflect the 2009 adoption of the PSAB accounting principles.


5. Senior Director of Corporate Services

Report CSFRAS07-006

PSAB Tangible Capital Asset Mandatory Reporting Requirements and Asset Management Program

That Council approve the recommendation outlined in report CSFRAS07-006 dated May 7, 2007, of the Senior Director of Corporate Services as follows:

That Report CSFRAS07-006 providing Audit Committee members with a copy of Report CSFRAS07-006 “PSAB Tangible Capital Asset Mandatory Reporting Requirements and Asset Management Program” that was approved by Council October 23, 2006 be received.

All of which is respectfully submitted,

Councillor Clarke

Chair of Audit Committee

May 7, 2007


 

PLANNING COMMITTEE REPORT NO. 8

MAY 7, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD MAY 22, 2007

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MAY 7, 2007, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD07-022

443 Reid St. (former St. Peter's Elementary School)

TVM Schoolhouse Inc.

That this matter be referred back to planning staff for additional discussion; and further, that the matter be returned to planning committee within two meeting cycles.

2. Report PLPD07- 017

Heritage Park – Phase II

Proposed Rezoning to Reduce Sideyard Setbacks

That Council approve the recommendations outlined in Report PLPD07-017, dated March 26, 2007 of the Director of Planning and Development Services, as follows:

a) That Lots 23 to 28, Lots 30 to 61 and Lots 67 to 79, Plan 45M-223 (Phase II – Heritage Park), be rezoned from R.1,2s – 162 – “H” to R.1,2s,8y – 162 – “H” in accordance with Exhibit ‘C’ to Report PLPD07-017

b) That Section 3.4 – Alternative Regulations of By-Law 1997-123 be amended by adding the following Alternative Regulations – 8. Minimum Building Setback – Side Lot Line (Main Building):

“8.y – 0.6 m on one side for an attached garage”

All of which is respectfully submitted,

Councillor Farquharson

Chair of Planning Committee

May 7, 2007


 

COMMITTEE OF THE WHOLE REPORT NO. 9

MEETING OF MAY 14, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MAY 14, 2007

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MAY 22, 2007, RECOMMENDS AS FOLLOWS:

1. Report PLPD07-021

Sale of City Owned Property situated at southeast corner of The Parkway and Lansdowne Street

That Council approve the recommendations outlined in Report PLPD07-021 dated May 14, 2007, of the Director of Planning and Development Services, as follows:

a) That the portion of the Parkway lying between the west limit of the property municipally known as 971 Lansdowne St. W. and a line parallel to the said limit and located 5.0 metres west, and being part of Part 1, Plan 45R-5319, be closed by by-law, and declared surplus to the needs of the City and sold to D. J. Mac Limited, the owner of 971 Lansdowne Street West.

b) That Parts 3, 4, and 7, Plan 45R-5319, be declared surplus to the needs of the City.

c) That a by-law be passed to authorize the sale of the 5.0 metre wide parcel of land referenced in Recommendation a) and Part 3 of Plan 45R 5319 to D. J. Mac Limited, at a price of $9.00 per square foot.

d) That the sale of the said property to D. J. Mac Limited be conditional upon the conveyance of a 3.0 metre road widening and daylight radius across the frontage of 971 Lansdowne Street.

2. Director of Social Services

Report SS07-011

Best Start One-Time Funding to Address Child Care Wait List

That Council approve the recommendations outlined in Report SS07-011 dated May 14, 2007, of the Director of Social Services, as follows:

a) That Best Start additional 2007/08 “one-time” Fee Subsidy funds be used to support the child care needs of families in the City and County of Peterborough.

b) That families accessing Best Start “one-time” Fee Subsidy be informed of the temporary time period during which the funds will be available.

c) That as children are withdrawn from the sustainable Fee Subsidy funding, they be replaced by children from the Best Start “one-time” Fee Subsidy funding stream.


 

d) That Council request that a letter be prepared to the Minister of Children and Youth Services, requesting that the Best Start “one-time” funding allocation be included in the 2008 base on-going 100% Best Start allocation to improve access to subsidized child care in Peterborough City and County.

3. Senior Director of Corporate Services

Report CSFPRS07-002

By-Law to Authorize Borrowing of $15,000,000 for 2007 Current Expenditures

That Council approve the recommendation outlined in Report FAFS07-012 dated May 14, 2007 of the Senior Director of Corporate Services as follows:

That staff present a 2007 Borrowing By-Law for the May 22, 2007 Council meeting, which establishes a $15,000,000 borrowing limit for the year 2007 to finance current expenditures.

4. Director of Utility Services

Report USEC07-014

Moir and Lisburn Streets – Sewer and Road Reconstruction

That Council approve the recommendations outlined in Report USEC07-014 dated May 14, 2007, from the Director of Utility Services, as follows:

a) That the capital project established through recommendations outlined in Report USEC06-013 dated April 3, 2006, to replace portions of the sanitary and storm sewers on Moir Street and Lisburn Street be increased by $16,963.18;

b) That the additional $16,963.18 be transferred from the Utility Services Reserve to the capital project; and

c) That Purchase Order No. 24719, issued to Peterborough Utilities, be extended by $16,963.18, exclusive of GST to a total amount of $110,426.61 to pay for works completed on Moir and Lisburn Streets.

5. Director of Utility Services

Report USPW07-007

Supply and Delivery of Two 4-Wheel Drive Tractor Backhoes

That Council approve the recommendation outlined in Report USPW07-007 dated May 14, 2007, of the Director of Utility Services, as follows:

That Tender T-18-07 be awarded to Strongco Equipment, 610 Neal Drive, Peterborough, Ontario, K9J 6X7 for the Supply and Delivery of Two 4-Wheel Drive Backhoes and Attachments for a cost of $158,708.00 plus $9,522.48 GST and $12,696.64 PST for a total cost of $180,927.12.


 

6. Director of Utility Services

Report USWM07-008

Award of Recycling Services Contract Extension

That Council approve the recommendations outlined in Report USWM07-008, dated May 14, 2007, from the Director of Utility Services as follows:

a) That Clause 15 (1) of the City’s Purchasing Policy By-Law 06-175, that would require a Request for Proposals Document be issued to secure the provision of service for recycling collection, recycling processing and household hazardous waste operations for the period beginning June 1, 2007, be waived in this instance; and

b) That Council approve the contract extension with HGC Management Inc., 460 Woody Road, Unit 4, Oakville, Ontario, for recycling collection, recycling processing, and household hazardous waste operations from June 1, 2007 until December 31, 2007 in the amount of $152.32/tonne for collection and $87.62/tonne and $47.26/tonne for processing mixed recyclables and cardboard respectively, and $99,296.37 for household hazardous waste operations, plus GST in all cases, as per the details provided in this report and the existing contract terms.

7. Director of Utility Services

Report USPW07-009

Award of Tender T-27-07 for the Supply of Hot Mix Asphalt and for the Disposal of Excavated Asphalt for Public Works

That Council approve the recommendation outlined in Report USPW07-009 dated May 14, 2007 from the Director of Utility Services, as follows:

That Tender T-27-07 for the Supply of Hot Mix Asphalt and for t the Disposal of Excavated Asphalt for Public Works in 2007 be awarded to Lafarge Paving & Construction Ltd, Box 1299, Peterborough, ON, K9J 7G5 in the estimated cost of $218,777.80 plus $13,126.67 GST and $16,182.22 PST for a total cost of $248,086.69 as shown in Appendix A.

8. Director of Utility Services

Report USPW07-008

Award of Tender T-24-07 for the Supply and Delivery of Ready Mixed Concrete

That Council approve the recommendation outlined in Report USPW07-008 dated May 14, 2007, from the Director of Utility Services as follows:

That Tender T-24-07, for the Supply and Delivery of Ready Mixed Concrete be awarded to Lafarge Canada Inc., 2836 Television Road, Peterborough, ON, K9L 1E9 in the estimated amount of $130,435.00 plus $7,826.10 GST and $10,434.80 PST for a total of $148,695.90.


 

9. Mayor Ayotte

Report COU07-002

City Administrator Salary Level 2007

That Council approve the recommendation outlined in report COU 07-002, dated May 14 2007, of the Mayor as follows:

That the City Administrator’s annual salary be $148,263 effective January 1, 2007.

10. CORRESP07-009

Township of King

That Correspondence CORRESP07-009, from the Township of King, requesting support for their resolution calling on the upper levels of government to provide funding assistance for municipal infrastructure, be received for information.

11. CORRESP07-010

Municipality of Powassan

That Correspondence CORRESP07-010, from the Municipality of Powassan, requesting support for their resolution regarding Drinking Water Quality Management Standards (OWQMS) be received for information.

12. CORRESP07-011

County of Huron

That Correspondence CORRESP07-011, from the County of Huron, requesting support for their resolution encouraging the Province of Ontario to assume 100% of the Ontario Disability Support Program, be received for information.

Council at its meeting of May 22, 2007, made the following recommendation:

That Item #12 (CORRESP07-011 - County of Huron) be amended to include “and that this item be endorsed and appropriate municipalities advised.”

13. Director of Social Services

Report SS07-010

2007 Quality of Life in Peterborough City and County

That Council approve the recommendation outlined in Report SS07-010 dated May 14, 2007, of the Director of Social Services, as follows:

That the report and presentation of the “2007 Quality of Life In Peterborough City and County” by the Peterborough Social Planning Council be received.

Council at its meeting of May 22, 2007, made the following recommendation:

That Item #13 be amended to include “and that this item be endorsed”.

14. Director of Utility Services

Report USTR07- 008

Public Transit Implementation Strategy Update, 2007 and Proposed Amendments to the Transit Operating and Capital Budgets

That Council approve the recommendations outlined in Report USTR07-008 dated May 14, 2007, of the Director of Utility Services, as follows:

a) The “Peterborough Public Transit Implementation Strategy Update Report, 2007” (Appendix A to Report USTR07-008), including a summary of the Transit enhancements implemented to date and associated key performance indicators, be received.

b) That some of the public transit service delivery enhancements adopted August 8, 2006, that were to take effect during 2006, and described in greater detail in the “Peterborough Public Transit Implementation Strategy Update Report 2007” (Appendix A to report USTR07-008), be implemented as set out below:

i) 2007 Enhancements

Conventional

- Add one new conventional bus route to expand service coverage

ii) Potential Future Enhancements to be Addressed During 2008 Budget Deliberations

Conventional

- Add one new bus route to expand service coverage

- Introduce 20-minute peak period frequency on specific high demand routes

- Extend weekday and Saturday nightly hours of service, from 11:00 pm to 12:40 am

Specialized

- Extend Handi-Van Monday to Saturday hours of service to 7:00 am to 11:00 pm and Sunday 8:00 am to 8:00 pm

- Increase Handi-Van service to meet peak demand

c) That the Transit 2007 Operating and Capital budgets as approved February 26, 2007 be amended as proposed in Schedule 1 appended to this report USTR07-008.

d) That the City establish an Ontario Bus Replacement Program (OBRP) Reserve and any funds received through the Program be deposited into the reserve and be used to finance transit buses as required.

e) That a by-law be passed authorizing the Mayor and the Treasurer to sign a Letter of Agreement, between the Ministry of Transportation and the Corporation of the City of Peterborough, for funding under the Ontario Bus Replacement Program.

f) That the $1.265 million Federal Public Transit Capital Trust unconditional provincial grant received by the City March 29, 2007, which was announced as part of the March 22, 2007 provincial budget, be used to fund Transit related Capital projects.

15. Senior Director of Corporate Services

Report CSFPRS07-005

International Plowing Match Request to Keep $50,000 Advance

That the Senior Director of Corporate Services be directed to write a letter to the General Chair of the International Plowing Match and Rural Expo 2006 requesting that the $50,000 be returned to the City and that this money be applied to the 2007 general contingency.

16. Director of Utility Services

Report USEC07-019

Parkhill Road West – Wallis Drive to west City Limit

Class Environmental Assessment Update

That Council approve the recommendation in Report USEC07-019 dated May 14, 2007 of the Director of Utility Services, as follows:

That the presentation by Earth Tech (Canada) Inc. regarding the Parkhill Road West Class Environmental Assessment be received for information.

17. Director of Planning and Development Services

Report PLPD07-023

Payment for Transportation of Fill

That Council approve the recommendation outlined in report PLPD07-023 dated May 14, 2007, of the Director of Planning and Development Services, as follows:

That a $60,000 budget transfer be approved from the Airport Facilities Capital Account to the Peterborough Wastewater Treatment Plant Phase 3 Expansion Capital Account so that when coupled with an additional $60,000 to be drawn from the Phase 3 Contingency provision, $120,000 can be paid to Peak Engineering and Construction Ltd to haul approximately 30,000 cubic metres of extracted fill material from the Plant to Airport lands and to spread the material.

18. Director of Community Services

Report CSRS07-002

Issue of Income Tax Receipts – Wentworth Park Neighbourhood Association

That Council approve the recommendations outlined in report CSRS07-002 dated May 14, 2007, of the Director of Community Services as follows:

a) That the development of Wentworth Park and the construction of a passive area greenspace be deemed to be in the City of Peterborough’s interest; and

b) That for a period up to December 31, 2008 the City accept donations, issue income tax receipts to donors, and deposit all monies received in an interest-bearing account held by the City to be used for the development of Wentworth Park.

19. Director of Community Services

Report CSRS07-003

Award of Tender T-25-07 – Janitorial and Support Services for the Peterborough Sport and Wellness Centre

That Council approve the recommendations outlined in Report CSRS07-003 dated May 14, 2007, of the Director of Community Services as follows:

a) That Council award Tender T-25-07 to Impact Cleaning Services Ltd. of 21 Goodrich Road, Unit 8, Etobicoke, Ontario M8Z 6A3 for a three year period as follows:

i) May 24, 2007 – May 23, 2008 for a value of $84,633.09 plus $,5077.99 GST, for a total of $89,711.07

ii) May 24, 2008 – May 23, 2009 for a value of $87,172.08 plus $5,230.32 GST for a total of $92,402.40

iii) May 24, 2009 – May 23, 2010 for a value of $89,787.24 plus $5,387.23 GST, for a total of $95,147.48, and

b) Staff are granted permission to approve an additional year of operation to Impact Cleaning Services from May 24, 2010 – May 23, 2011 at a rate of $92,480.86 plus $5,548.85 GST for a total of $98,029.71, conditional upon satisfactory performance of the Contractor in the prior three years.

20. Senior Director of Corporate Services

Report CSFRAS07-001

2006 Investment Report

That Council approve the recommendation in Report CSFRAS07-001, dated May 14, 2007 of the Senior Director of Corporate Services, as follows:

That the 2006 Investment Report be received for information.

21. Senior Director of Corporate Services

Report CSFPRS07-001

Development Charge Reserve Funds Statement

That Council approve the recommendation in Report CSFPRSS07-001, dated May 14, 2007 of the Senior Director of Corporate Services, as follows:

a) That Report CSFPRSS07-001, dated May 14, 2007 of the Senior Director of Corporate Services regarding the Development Charge Reserve Fund - Statement of Continuity for the year ended December 31, 2006, for the City, be received.

b) That the Development Charges Act Annual Report, of the Peterborough Utility Commissions’ Chief Financial Officer and Vice President of Corporate Services, for the year ended December 31, 2006, be received.

Council at its meeting of May 22, 2007, made the following recommendation:

That a report be prepared from the CAO in regards to the status of the development charge reserve funds”.

22. Senior Director of Corporate Services

Report CSFPRS07-002

Financial Report as of March 31, 2007

That Council approve the recommendation in Report CSFPRS07-002, dated May 14, 2007 of the Senior Director of Corporate Services, as follows:

That the March 31, 2007 Quarterly Financial Report attached as Appendix A to Report CSFPRS07-002, be received.

23. Director of Utility Services

Report USEC07-008

Ashburnham Drive Snow Disposal Site

That Council approve the recommendations outlined in Report USEC07-018, dated May 14, 2007, from the Director of Utility Services, as follows:

That Council receive this report for information.

That staff come back with a report for the cost to monitor soil samples for one year at this location.

24. City Clerk

Report CSCLK07-001

Continuity of Government – Emergency Process

That Council approve the recommendation outlined in Report csCLK07-001, dated May 14, 2007, as submitted by the City Clerk, as follows:

That the City’s Procedural By-Law be amended to create a Standing Committee of Council, and to delegate to that committee, to the extent possible, all of the powers of Council, for the duration of a Declared Emergency in the City of Peterborough, providing it has been established that there is an inability, for valid reasons, for a majority of the Members of council to attend a properly scheduled meeting of Council.

25. CORRESP07-008

Peterborough Historical Society

That Correspondence CORRESP07-008, from the Peterborough Historical Society, be received.

That this item be referred to the Director of Community Services for a report on this matter.


 

26. CORRESP07-012

County of Simcoe

That CORRESP07-012, from the County of Simcoe, requesting support for their resolution urging the Provincial government to increase the funding per diem to residents of long term care homes in the fiscal year 2007-2008 by $3,693 per resident, thus fulfilling its election promise made in 2003, be endorsed. And that this item be forwarded to our MPP, MP and Minister of Long Term Care.

27. CORRESP07-013

Citizens Against Motor Vehicle Noise Pollution

That Correspondence CORRESP07-013, from the Citizens Against Motor Vehicle Noise Pollution, requesting City Council direct the Peterborough Police to enforce Part VI, Section 75(1) of the Ontario Highway Traffic Act, with a mandate of zero tolerance, be received.

That this item be referred to the Peterborough Lakefield Community Police Service for review of the vehicle noise pollution issue.

29. Transit Passes to Volunteers

That Council request a report that would address the facilitation of transit passes to volunteers in our community.

30. 2007 Canada Day Parade

That the 2007 Canada Day parade be an approved activity of the City of Peterborough for its inclusion into the city's insurance program.

31. Project Schedule for PRHC

That a Report be provided on the project schedule for the new hospital road.

32. Establishment of Community Garden

That staff prepare a report for suitable location(s) for the establishment of community garden(s) and the cost of the land with water available.

All of which is respectfully submitted,

Councillor Hall
Chair of Committee of the Whole
May 14, 2007