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2007-04-30 City Council

Event date: Monday, April 30, 2007, at 6:30 PM

Agenda - Minutes

City Council Agenda
April 30, 2007 at 6:30 PM - Council Chambers

The Lords Prayer

Thirty Seconds Of Silent Prayer

National Anthem

1. Adoption of Minutes

Minutes of the meetings of Council held on:

a) April 10, 2007

b) April 16, 2007

c) April 23, 2007

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Planning Committee Report

None at this time

b) Committee of the Whole Report

Jill Ritchie will make a delegation to item 10 of Committee of the Whole Report 8 (PRHC Road Network Improvements)

c) Budget Committee

None at this time

d) Other Items on this Agenda

None at this time


 

4. Reports And Communications

a) Planning Committee Report No. 7

Planning Committee meeting of April 16, 2007

b) Committee of the Whole Report No. 8

Committee of the Whole meeting of April 23, 2007

c) Budget Committee Report No. 2

Budget Committee meeting of April 26, 2007

5. Notice of Motion

Moved by Councillor Pappas, seconded by Councillor Eggleton

Whereas the municipalities of San Francisco, Los Angeles and Leaf Rapid, Manitoba have taken steps to prohibit the use of petroleum based plastic bags by retailers;

Be it moved that this matter be referred to the County-City Waste Management Committee for consideration and recommendations to City Council as to whether a similar measure is possible or advisable for the City of Peterborough

6. By-Laws

07-057 Being A By-Law To Authorize The Purchase From SirsiDynix Of A Telephone Circulation System To Upgrade The Library’s Automated Tele-Messaging Circulation System

07-058 Being A By-Law To Authorize The Transfer Of 1991 Fisher Drive, In The City Of Peterborough, County Of Peterborough, To Andrew Peter Monig, In Trust For A Corporation To Be Incorporated

07-059 Being A By-Law To Establish Certain Lands In The City Of Peterborough As Part Of The Public Highway Named Jameson Drive, Major Bennett Drive And Fisher Drive

07-060 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Greenland International Consulting Ltd. P-03-07

07-061 Being A By-Law To Provide Appointments As Deputy Clerk and Deputy City Administrator and to repeal City Engineer and Deputy Clerk Appointments

07-062 Being A By-Law To Adopt Optional Tools For The Purposes Of Administering Limits For Eligible Properties Within The Meaning Of Section 331 (New Construction) For The Commercial, Industrial And Multi-Residential Property Classes For The 2007 Taxation Year

07-063 Being A By-Law To Establish Tax Ratios For Prescribed Property Classes For The 2007 Taxation Year

07-064 Being A By-Law To Adopt Optional Capping Tools For The Purposes Of Administering Limits For The Commercial, Industrial And Multi-Residential Property For The 2007 Taxation Year

07-065 Being A By-Law To Authorize The Transfer Of Part Of Lot 80, Plan 1A, Village Of Ashburnham, In The City Of Peterborough, Shown As Part 1, Plan 45R13846 (Adjacent To 384 Mark Street) To Jim Williams Construction Inc.

07-066 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Cimco Refrigeration (T-19-07)

7. Other Business

8. By-Law To Approve Actions Of Council

07-067 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On April 30, 2007

9. Adjournment


City Council Minutes
April 30, 2007 at 6:30 PM - Council Chambers

Roll Call:

Councillor Clarke

Councillor Doris

Councillor Eggleton

Councillor Farquharson

Councillor Hall

Councillor Martin

Councillor Pappas

Councillor Peacock

Councillor Peeters

Councillor Vass

Mayor Ayotte

Minutes – April 10, 16 and 23, 2007

Moved by Councillor Clarke, seconded by Councillor Pappas

That the Minutes of the meetings of Council held on April 10, 16 and 23, 2007, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of interest.

Delegations

Planning Committee

There were no delegations.

Committee of the Whole

Jill Ritchie, 1278 Royal Drive, made a delegation to item 10 of Committee of the Whole Report 8 (PRHC Road Network Improvements)

Thomas Miller, 528 Weller Street, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Review)

Hermione Rivison, 482 Mark Street, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Review)

Erica Nol, 510 Gilmore Street, made a delegation to item 10 of Committee of the Whole Report 8 (PRHC Road Network Improvements)

Jennifer Reid and David Gilman, 1 City Street, made a delegation to item 10 of Committee of the Whole Report 8 (PRHC Road Network Improvements)

Krista English, Champlain Drive, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Review)

Randy Northey, 1636 Burwood Cres, made a delegation to items 11 and 12 of Committee of the Whole Report 8 (Grass Cutting, Trimming, Litter and Debris Pick-Up in Various Parks Within The City of Peterborough and Report CAO07-001, Public Works: Expenditure: Turf Maintenance)

Emily Glasspoole, 17 Fleming Place, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Review)

Catherine Dibben, 677 Walkerfield Ave, made a delegation to item 10 of Committee of the Whole Report 8 (PRHC Road Network Improvements)

Phil Jacobs, Clearview Drive, made a delegation to items 11 and 12 of Committee of the Whole Report 8 (Grass Cutting, Trimming, Litter and Debris Pick-Up in Various Parks Within The City of Peterborough and Report CAO07-001, Public Works: Expenditure: Turf Maintenance)

Jane Albress, Weller Street, made a delegation to item 10 of Committee of the Whole Report 8 (PRHC Road Network Improvements)

John Muir, Reid Street, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Report)

Councillor Farquharson left the Council Chamber at 8: 10 p.m. and returned at 8:15 p.m.

Lynn Zimmer, Ravenwood Drive, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Report)

Elizabeth McCarney, Caves Road, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Report)

Bill Kimball, London Street, made a delegation to item 14 of Committee of the Whole Report 8 (Community Funding Report)

Julie Fredericks, Fairbairn Street, made a delegation to item 10 of Committee of the Whole Report 8 (PRHC Road Network Improvements)

Councillor Clake left the meeting at 8:15 p.m. and returned to the meeting at 8:20 p.m.

Budget Committee

Vern Nelson, 921 Armour Road, made a delegation to item 1 of Budget Committee Report 2 (2007 Tax Policies)

Robert Lapum, Langton Street, made a delegation to Item 1 of Budget Committee Report 2 (2007 Tax Policies)

Dan Stanford, RR2, Lakefield, representing the Greater Peterborough Chamber of Commerce, made a delegation to Item #1 (Report FAFS07-004 - 2007 Tax Policies)

Councillor Peeters left the meeting at 8:42 p.m. and returned at 8:50 p.m.


Other Items on This Agenda

Joel Parkes, Meadowview Road, made a delegation regarding the Notice of Motion.

Report Number 7 of the Planning Committee

Moved by Mayor Peacock, seconded by Councillor Pappas

That Report Number 7 of the Planning Committee Meeting of April 16, 2007, be approved.

"CARRIED"

Report Number 8 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Clarke

That Report Number 8 of the Committee of the Whole Meeting of April 23, 2007, be approved.

Councillor Doris rose on a point of personal privilege to disclose that Randy Northey is his son-in-law and thus removed himself from any debate or voting on Items 11 and 12 of Committee of the Whole Report Number 8.

Items 10, 11, 12 and 14 were separated from the report for discussion.

Item #10 Report USEC07-016 - PRHC – Road Network Improvements Class Environmental Assessment

Moved by Councillor Clarke, seconded by Councillor Doris

That Item b xii) be added to include a pedestrian activated signal at the intersection of Weller Street.

A recorded vote was requested on this matter.

Yea

Nay

Councillor Doris

Councillor Martin

Councillor Eggleton

Councillor Vass

Councillor Farquharson

Councillor Hall

Councillor Peeters

Councillor Pappas

Councillor Clarke

Mayor Ayotte

Councillor Peacock

“CARRIED”


Item 10 Report USEC07-016 - PRHC – Road Network Improvements Class Environmental Assessment

A recorded vote was requested on the main motion.

Yea

Nay

Councillor Peacock

Councillor Farquharson

Councillor Pappas

Councillor Eggleton

Councillor Clarke

Councillor Hall

Councillor Vass

Councillor Peeters

Councillor Martin

Councillor Doris

Mayor Ayotte

“CARRIED”

Moved by Councillor Hall, seconded by Councillor Martin

That the rules of order be suspended to proceed past 10:00 p.m. to complete the agenda of Council.

“CARRIED”

Upon Item 11, Report USPW07-004A - Award of Tender T-11-07 for Grass Cutting, Trimming, Litter And Debris Pick-Up In Various Parks Within The City of Peterborough, this motion carried.

Item #12 - Report CAO07-0011 - Public Works: Expenditure: Turf Maintenance

Moved by Councillor Hall, seconded by Councillor Vass

That Item #12 be referred to the next meeting of Council.

Moved by Councillor Eggleton

That the question be put.

Upon the motion to refer, this motion lost.

Moved by Councillor Pappas, seconded by Councillor Peeters

That the Question be Put.

“CARRIED”

Upon Item 12, Report CAO07-0011 - Public Works: Expenditure: Turf Maintenance, this motion carried.

Councillor Farquharson left the Council Chamber at 10:40 p.m. and returned at 10:45 p.m.


Item #14 - Report CSD07-004 - Revised Recommendations: City Financial Support to External Organizations Review

Councillor Peeters left the Council Chamber at 10:53 p.m. and returned at 10:58 p.m.

Moved by Councillor Farquharson, seconded by Councillor Doris

That recommendation c) be deleted.

“LOST”

Moved by Councillor Farquharson, seconded by Councillor Doris

That recommendation c) be amended to strike the number “two” and replace with number “three”.

“CARRIED”

Moved by Councillor Farquharson

That recommendation h) be amended to allow any NFP to apply for funding whether incorporated or not.

There was no seconder to motion.

Moved by Councillor Hall, seconded by Councillor Peacock

That all recommendations be forwarded to Committee of the Whole and to Council for final approval.

“CARRIED”

Upon Item #14, Report CSD07-004 - Revised Recommendations: City Financial Support to External Organizations Review, this motion carried.

Report Number 2 of the Budget Committee

Moved by Councillor Clarke, seconded by Councillor Hall

That Report Number 2 of the Budget Committee Meeting of April 26, 2007, be approved.

“CARRIED”

Councillor Farquharson left the Council Chamber at 11:15 p.m.

Moved by Councillor Vass,

That Item b i) be amended by deleting the words one-half from the recommendation.

There was no seconder to motion.

Upon the original motion by Councillors Clarke and Hall, this motion carried.


Notice Of Motion

Moved by Councillor Pappas, seconded by Councillor Eggleton

Whereas the municipalities of San Francisco, Los Angeles and Leaf Rapid, Manitoba have taken steps to prohibit the use of petroleum based plastic bags by retailers;

Be it moved that this matter be referred to the County-City Waste Management Committee for consideration and recommendations to City Council as to whether a similar measure is possible or advisable for the City of Peterborough.

“CARRIED”

By-Laws

Moved by Councillor Doris, seconded by Councillor Clarke

That the following by-laws be read a first, second and third time:

07-057 Being A By-Law To Authorize The Purchase From SirsiDynix Of A Telephone Circulation System To Upgrade The Library’s Automated Tele-Messaging Circulation System

07-058 Being A By-Law To Authorize The Transfer Of 1991 Fisher Drive, In The City Of Peterborough, County Of Peterborough, To Andrew Peter Monig, In Trust For A Corporation To Be Incorporated

07-059 Being A By-Law To Establish Certain Lands In The City Of Peterborough As Part Of The Public Highway Named Jameson Drive, Major Bennett Drive And Fisher Drive

07-060 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Greenland International Consulting Ltd. P-03-07

07-061 Being A By-Law To Amend By-Law 06-174, To Amend Chapter 79 Of The Municipal Code, To Repeal Chapter 94 Of Municipal Code, To Amend Section 95.1.1. Of The Municipal Code, To Amend Section 103 Of The Municipal Code And To Repeal By-Laws 01-025 and 01-026

07-062 Being A By-Law To Adopt Optional Tools For The Purposes Of Administering Limits For Eligible Properties Within The Meaning Of Section 331 (New Construction) For The Commercial, Industrial And Multi-Residential Property Classes For The 2007 Taxation Year

07-063 Being A By-Law To Establish Tax Ratios For Prescribed Property Classes For The 2007 Taxation Year

07-064 Being A By-Law To Adopt Optional Capping Tools For The Purposes Of Administering Limits For The Commercial, Industrial And Multi-Residential Property For The 2007 Taxation Year

07-065 Being A By-Law To Authorize The Transfer Of Part Of Lot 80, Plan 1A, Village Of Ashburnham, In The City Of Peterborough, Shown As Part 1, Plan 45R13846 (Adjacent To 384 Mark Street) To Jim Williams Construction Inc.

07-066 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Cimco Refrigeration (T-19-07)

"CARRIED"

New Business

Moved by Councillor Vass, seconded by Councillor Pappas

That staff be directed to meet with school officials in the Otonabee Drive area to discuss traffic issues.

Councillor Pappas advised that he had ”walked the beat” with the police officers in the downtown area and appreciated the opportunity.

Confirmatory By-Law

Moved by Councillor, Peacock seconded by Councillor Eggleton

That the following by-law be read a first, second and third time:

07-067 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held April 30, 2007

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Peeters, seconded by Councillor Martin

That this meeting of City Council adjourn at 11:27 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Paul Ayotte

Mayor


 

PLANNING COMMITTEE REPORT NO. 7

APRIL 16, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD APRIL 30, 2007

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON APRIL 16, 2007, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD07- 019

1077 Water Street - Proposed Rezoning to Permit Four Units

That Council approve the recommendations outlined in Report PLPD07-019, dated April 16, 2007, of the Director of Planning and Development Services as follows:

That the application for Zoning By-Law Amendment to rezone the property known as 1077 Water Street, to a Special District zone to support a four unit dwelling with a total of nine parking spaces on site, be denied.

The recommendation to deny the application for Zoning By-Law Amendment is based upon the following rationale:

a) The introduction of further residential units within a two storey building with a floor area of 670m2 (7212 sq. ft.) and a footprint of 334.3m2 (3598 sq. ft.) is proposed to support a total of four (4) large dwelling units. The surrounding area is characterized by modest single detached, one and two storey dwellings with accessory buildings. The form of the housing is not compatible with the surrounding area.

b) The proposed building requires a significant change to the topography of the lot with the introduction of an engineered retaining wall. A significant portion of the vegetation of the lot will also be impacted with the introduction of the proposed building.

c) The introduction of an additional two units on the subject property will result in a requirement for additional parking spaces. The resultant reduction in landscaped open space and increase in coverage of the lot to 20.9% of the lot area for parking is inconsistent with the existing development within the surrounding neighbourhood.

All of which is respectfully submitted,

Mayor Ayotte

Acting Chair of Planning Committee

April 16, 2007


 

COMMITTEE OF THE WHOLE REPORT NO. 8

MEETING OF APRIL 23, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD APRIL 30, 2007

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON APRIL 23, 2007, RECOMMENDS AS FOLLOWS:

1. Report CAO07-007

Nominations to Social Housing Services Corporation

That Council approve the recommendation outlined in Report CAO07-007 dated April 23, 2007, of the City Administrator, as follows:

That D. Paul Ayotte and Malcolm Hunt be nominated as the City of Peterborough elected and administrative representatives to the Social Housing Services Corporation for the term June 30, 2007 to and including December 31, 2009.

2. Report PLPD07-011A

Sale of Part 1, Plan 45R 13846 to Jim Williams Construction, the owner of 384 Mark Street

That Council approve the recommendation outlined in Report PLPD07-011A dated April 23, 2007, of the Director of Planning and Development Services, as follows:

That a by-law be enacted to authorize the sale of the property described as, Part 1, on Reference Plan 45R 13846, to Jim Williams Construction, the owner of 384 Mark Street, for $25,000.

3. Report plpd07-018

Sale of Industrial Land at 1991 Fisher Drive to Andrew Peter Monig, In Trust for a Company to be Incorporated

That Council approve the recommendation outlined in report PLPD07-018 dated April 23, 2007, of the Director of Planning and Development Services, as follows:

That a by-law be enacted to authorize the sale of the property municipally known as 1991 Fisher Drive, described as the northerly 60 metres of Part 1, shown on Reference Plan 45R10702, containing approximately .81 Hectares (or 2 acres), to Andrew Peter Monig, In Trust for a Company to be Incorporated, for $40,000.00 per acre.

4. Director of Community Services

Report CSF07-001

Hiring Four Probationary Firefighters

That Council approve the recommendation outlined in Report CSF07-001 dated April 23, 2007, of the Director of Community Services, as follows:

That the immediate hiring of four additional probationary firefighters to undergo training and reduce overtime costs throughout the peak holiday season of May through November 30, 2007 be approved.

5. Director of Community Services

Report CSACH07-007

Upgrade of the Library’s Interactive Automated Tele-messaging Circulation System

That Council approve the recommendations outlined in Report CSACH07-007 dated April 23, 2007, of the Director of Community Services, as follows:

a) That a capital budget for the Replacement of the Peterborough Public Library’s Existing Automated Telephone Circulation System in the amount of $21,325 be established and be financed from a $21,325 draw from Library’s Kawartha Lakeshore Library Information Consortium (KLLIC) Reserve.

b) That a “Telephone Messaging 3 Phase 2 for Horizon” telephone circulation system be purchased from SirsiDynix, 611 Kumpf Drive, Unit 300, Waterloo, Ontarioat a total cost of $19,742 plus $1,579.36 in PST and $1,184.52 GST.

6. Director of Utility Services

Report USEC07-013

Award of Proposal P-03-07 Detailed Flood Reduction Class EA Study of Riverview Creek

That Council approve the recommendations outlined in Report USEC07-013 dated April 23, 2007, from the Director of Utility Services, as follows:

a) That the Riverview Creek Flood Reduction Study Class EA, be awarded to Greenland International Consulting Ltd., 120 Hume Street, Collingwood, Ontario L9Y 1V5, at a total project cost not to exceed $154,608.00 net of GST; and

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the engineering agreement.

7. Director of Community Services

Report CSAD07-004

Award of Tender T-19-07, Condenser and Chiller Replacement at the Peterborough Memorial Centre

That Council approve the recommendations outlined in Report CSAD07-004 dated April 23, 2007, of the Director of Community Service, as follows:

a) That Tender T-19-07 for replacement of the Evaporative Condenser and the Chiller components of Peterborough Memorial Centre’s refrigeration system, be awarded to Cimco Refrigeration of 65 Villiers Ave, Toronto, Ontario, in the amount of $163,240 plus GST of $9,794.40 for a total of $173,034.40.

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.


8. Director of Utility Services

Report USWM07-007

Request to Negotiate an Extension for the Provision of Recycling Services

That Council approve the recommendations outlined in Report USWM07-007, dated April 23, 2007, of the Director of Utility Services as follows:

a) That Clause 15 (1) of the City’s Purchasing Policy By-Law 06-175, that would require a Request for Proposals Document be issued to secure the provision of service for recycling collection, processing and household hazardous waste for the period beginning June 1, 2007, be waived in this instance;

b) That staff be authorized to negotiate with HGC Management Inc., 460 Woody Road, Unit 4, Oakville, Ontario, to extend the provision of services contract for recycling collection, processing and household hazardous waste to December 31, 2007; and

c) That a Request for Proposals for the continued Provision of Recycling Processing Services be prepared, issued and awarded by December 31, 2007.

9. Director of Human Resources

Report HR07-004

Recruitment of Manager of Planning

That Council approve the recommendations outlined in Report HR07-004 dated April 23, 2007, of the Director of Human Resources, as follows:

a) The authorization of a second full-time equivalent (1.0 FTE) permanent position of Manager of Planning in the Planning Division of the Planning and Development Department.

b) That any additional salary and benefits cost incurred during 2007 as the result of this hire, that cannot be offset by savings resulting from vacancies or employee leaves in the Division during 2007, be funded by a transfer from the 2007 general contingency.

10. Director of Utility Services

Report USEC07-016

PRHC – Road Network Improvements Class Environmental Assessment

Approval to File ESR

That Council approve the recommendations outlined in Report USEC07-016 dated April 23, 2007 of the Director of Utility Services as follows:

a) That Council direct staff to finalize the Environmental Study Report in accordance with the recommendations and implementation staging identified as the Preferred Solution and file Notice of Completion for the mandatory 30-day review period in accordance with the Municipal Class Environmental Assessment requirements;

b) That subject to successful filing of the Environmental Study Report, that staff proceed with detailed design in 2007 of Stage 1 of the Preferred Solution for the Peterborough Regional Health Centre - Road Network Improvements, Class Environmental Assessment; which includes:

1) Stage 1: Co-ordinated with NewHospital Opening (2008 Construction)

i) Construction of new north-south access road on City owned lands from Clonsilla Avenue to Parkhill Road, including storm sewers and storm water controls, noise mitigation measures and concrete curb and gutter;

ii) Installation of new traffic signals at the new access road and Clonsilla Avenue, Sherbrooke Street and Hospital Drive, including dedicated turning lanes where required;

iii) Installation of new traffic signals at the existing Hospital Drive / Clonsilla Avenue / Charlotte Street intersection;

iv) Maintain Weller Street as full movement (east/west stop sign controlled) intersection with the new north-south road;

v) Installation of a pedestrian activated signal crossing at St. Peters high school;

vi) Installation of a new off street trail (east side of new access road) between Sherbrooke Street and St. Peters high school;

vii) Installation of new concrete pedestrian sidewalks on the west side of the new access road (Clonsilla to Parkhill) and Alexander Avenue;

viii) Improve service levels / frequency of transit service on key transit routes around PRHC prior to the opening of the new hospital;

ix) Implement on-street parking restrictions in neighbourhoods around new hospital and work with PRHC/Clinics to address parking issues;

x) Work with PRHC/Clinics to provide transportation demand management programs and incentives for employees to encourage transit use, carpooling, and alternative modes of travel; and

xi) Termination of Alexander Avenue in a cul-de-sac and the connection of Alexander Court to the new north-south road.

Council at its meeting of April 30, 2007, made the following recommendation:

That Item b xii) be added to include a pedestrian activated signal at the intersection of Weller Street.

c) That staff continue to work with the Peterborough Regional Health Centre, respecting the ongoing PRHC Master Plan process, to co-ordinate all future stages of the Class Environmental Assessment implementation.


11. Director of Utility Services

Report USPW07-004A

Award of Tender T-11-07 for Grass Cutting, Trimming, Litter And Debris Pick-Up In Various Parks Within The City of Peterborough

That Council approve the recommendations outlined in Report USPW07-004A, dated April 23, 2007, of the Director of Utility Services, as follows:

a) That Council award Tender T-11-07 for grass cutting, trimming, litter and debris pick-up in various parks within the City of Peterborough for the year 2007 to Town & Country Lawn Maintenance Ltd., 789 Erskine Avenue, Peterborough, Ontario, K9J 5V1 in the amount of $249,882.68 plus $14,992.96 GST.

b) That Council approve the transfer of $95,382.68 from the Public Works Winter Control Reserve to fund a 2007 budget shortfall for the award of Tender T-11-07.

12. City Administrator

Report CAO07-0011

Public Works: Expenditure: Turf Maintenance

That Council approve the recommendations outlined in report CAO07-011 dated April 23, 2007, of the City Administrator, as follows:

a) That for the years 2008 and 2009, the maintenance of grass cutting, trimming and litter pick-up for various City parks be completed using City Staff;

b) That equipment of a similar type to that required to effectively and efficiently complete the entire 377 acres task be acquired in 2007 for use on the 148 acres that are currently maintained by City Staff;

c) That the 2007 Capital Budget project for “Public Works Vehicle & Equipment Replacement” (Project 5-1.05) be amended to include up to $100,000 (excluding all taxes) to purchase or lease the necessary equipment identified in recommendation (b) and that the Loader and Hybrid Car vehicles included in the 2007 original estimates be deferred to future years.

d) That the Chief Administrative Officer be authorized to enter into a Letter of Understanding with CUPE Local 504 outlining the 2008 and 2009 Agreement including terms and conditions for the grass cutting, trimming and litter pick-up consistent with that substantially proposed by CUPE 504; and,

e) That the costs associated with the activities be monitored and Council be provided with a progress Report on an annual basis.


13. Director of Utility Services

Director of Community Services

Report USEC07-012

Urban Forestry Policy

That Council approve the recommendation outlined in report USEC07-012 dated April 23, 2007 of the Director of Utility Services and the Director of Community Services as follows:

That Report USEC07-012 be received for information.

14. Director of Community Services

Director of Social Services

Report CSD07-004

Revised Recommendations: City Financial Support to External Organizations Review

That Council approve the recommendations outlined in Report CSD07-004 dated April 23, 2007, of the Director of Community Services and the Director of Social Services, as follows:

It is recommended that the City of Peterborough:

a) continue to provide financial support through a variety of means including: property tax rebates to registered charities, property tax exemptions, Municipal Capital Facilities, support for parades and processions, capital projects and special events, in-kind support, interest-free loans, and direct project-specific appeals;

b) consolidate the funding support to NFP’s currently receiving funding as a result of transfers, operating grants, and municipal cultural facilities into the proposed Community Services Grant program;

c) restrict the number of ways that NFP’s can receive City support to no more than two three

Council at its meeting of April 30, 2007, made the following recommendation:

That recommendation c) be amended to strike the number “two” and replace with number “three”.

d) continue to invest in the quality of life of its local residents by supporting the activities of NFP’s that are located, and conduct the majority of their activities, within the geographic boundaries of the City;

e) provide a one-time exception in 2007 to (d) in support of the 4th Line Theatre’s application to the Community Investment Grant on condition that Cavan- Monaghan Township or the County of Peterborough match the City contribution;

f) establish a Community Project Grant program to provide seed money for informal or new NFP’s for specific projects and special events;

g) replace the existing Community Grants Program with a Community Investment Program to provide annual or multi-year program and operating grants for established incorporated NFP’s;

h) approve a two year phase in period for unincorporated NFP’s who have applied to the existing Community Grants Program in past years to apply directly for the proposed Community Investment Grant; and direct new applicants to the proposed Community Project Grant;

i) direct the appointment of a community-based Grant Advisory Committee to review all Community Investment Grant applications in 2007 and to make recommendations to City staff;

j) establish Community Service Grant Agreements for all NFP’s currently receiving City funding through transfers, operating grants, or designated as Municipal Capital Facilities;

k) review the role and activities of all NFP’s that are eligible for the Community Investment Program or that received Community grants in the past, during the term of this Council, to determine which organizations should be considered for funding through the Community Service Grant Program;

l) conduct a comprehensive review in 2010 to evaluate the proposed changes and to determine future direction.

Council at its meeting of April 30, 2007, made the following recommendations:

That all recommendations be forwarded to Committee of the Whole and to Council for final approval.

15. Director of Utility Services

Report USEC07-015

New Sidewalk Installations – Annual Contract 2007

That Council approve the recommendation outlined in Report USEC07-015 dated April 23, 2007, from the Director of Utility Services, as follows:

That Report USEC07-015 be received for information.

That a report come forward from staff in respect the cost and potential funding of the installation of sidewalks on Webber Street.


16. Director of Community Services

Report CSACH07-008

PCMA: Cultural Spaces Canada Program Application

That Council approve the recommendation in Report CSACH07-008 dated April 23, 2007, of the Director of Community Services as follows:

a) That an application be submitted to Cultural Spaces Canada, Department of Canadian Heritage, requesting financial support for the construction costs of the Peterborough Centennial Museum & Archives (PCMA) Expansion Project in the amount of $4,400,400.

b) That the Mayor and Clerk be authorized to sign and seal the application.

All of which is respectfully submitted,

Councillor Hall

Chair of Committee of the Whole

April 23, 2007


 

BUDGET COMMITTEE REPORT NO. 2

MEETING OF APRIL 26, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD APRIL 30, 2007

THE BUDGET COMMITTEE AS A RESULT OF ITS MEETING HELD ON APRIL 26, 2007, RECOMMENDS AS FOLLOWS:

Director of Finance and Administrative Services

Report FAFS07-004

2007 Tax Policies

That Council approve the recommendations outlined in report FAFS07-004 dated April 26, 2007, of the Director of Finance and Administrative Services as follows:

a) That the 2007 tax ratios, as approved in the 2007 budget on February 26, 2007, and set out as follows be adopted:

Class

2007 Tax Ratios

Residential

1.0000

Multi-residential

2.0440

Commercial

1.8912

Industrial

2.6300

Pipelines

1.2706

Farm Property

0.2500

b) i) That starting in 2008, one-half of the revenue generated from the real assessment growth in the multi-residential, commercial and industrial classes be given back to that particular class as a tax ratio reduction with a goal that the tax ratios for the multi-residential, commercial and industrial classes be reduced until they equal 1.50.

ii) That this process be reviewed each year and endorsed by Council as part of the budget process.

c) That a system of graduated tax rates within the commercial and industrial classes not be implemented.

d) That the capping policy for 2007 for the multi-residential, commercial and industrial classes be based on a maximum increase threshold at the greater of:

i) 10% of the previous year’s annualized capped taxes and

ii) 5% of the previous year’s annualized CVA tax for the eligible property

iii) Imposing a threshold adjustment for capped properties where the required billing adjustment (credits only) is within $250 of the properties’ CVA tax; in this instance, no capping credit would be applied, and affected property would be billed at their full CVA tax level.

e) That a 90% threshold on the tax level for eligible new construction for 2007 be established.

f) That the tax reductions for mandated subclasses of vacant units remain at 30% for the commercial class and 35% for the industrial class.

g) That the 2007 tax rate for farmland awaiting development subclasses be established at 25% of the residential rate.

h) That a by-law be passed at the April 30, 2007 Council meeting authorizing the 2007 tax policies as set out in report FAFS07-004.

All of which is respectfully submitted,

Councillor Clarke

Chairman

April 26, 2007