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2007-02-26 City Council

Event date: Monday, February 26, 2007, at 6:30 PM

Agenda - Minutes

City Council Agenda
February 26, 2007 at 6:30 PM - Council Chambers

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentation – Mayor’s Youth Awards

1. Adoption of Minutes

Minutes of the meeting of Council held on February 5, 2007

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Budget Committee Report

Marie Bongard will make a delegation regarding Item 1, of Budget Committee Report #1 (2007 Budget)

b) Committee of the Whole Reports

Kevin Duguay will make a delegation regarding Item 12, of Committee of the Whole Report #4 (Report OCS07-003, Appeal of Committee of Adjustment Decision B05/06 - 44 Moorecraig Road).

William Bain will make a delegation regarding Item 17, of Committee of the Whole Report #4 (Report USEC07-003 PRHC – Road Network Improvements Class EA, Draft Environmental Study).

c) Planning Committee Report

None at this time

d) Other Items on this Agenda

None at this time


 

4. Reports And Communications

a) Budget Committee Report No. 1

Budget Committee meeting of January 29, 30, 31 and February 1, 2007

b) Committee of the Whole Report No. 3

Committee of the Whole meeting of February 5, 2007

c) Planning Committee Report No. 2

Planning Committee meeting of February 12, 2007

d) Planning Committee Report No. 3

Planning Committee meeting of February 19, 2007

e) Committee of the Whole Report No. 4

Committee of the Whole meeting of February 19, 2007

5. Notice Of Motion

Moved by Councillor Clarke

Seconded by Councillor Pappas

Whereas the federal government is asking Canadians for their input as it prepares its next budget, to be tabled March 19, 2007; and

Whereas Municipal governments and citizens in Ontario, which have different tax burdens than other municipalities in the country should use this opportunity to make their view known;

Therefore Be it Resolved that the City of Peterborough support the Province in its efforts to work with the federal government to correct the fiscal imbalance which will allow it to end its reliance on municipal property taxes to fund provincial services such as social services, housing and health, and

Further that it be communicated that Ontario’s communities are looking to the federal government to act on this in its upcoming budget.

6. By-Laws

07-021 Being A By-Law To Appoint Parking Enforcement Officers At 111 Hunter Street West (Scotia Bank), 171 King Street, 1789 Stenson Boulevard, 61 London Street, 637 The Queensway, 300 Hedonics Road, 223 Aylmer Street North, 911 Monaghan Road And 633 Monaghan Road South (Kenner C.V.I.)

07-022 Being A By-Law To Provide For Interim Tax Levies For The Year 2007

07-023 Being A By-Law To Appoint Weed Inspectors

07-024 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Four Counties Addiction Services Team Inc. (For The Purposes Of Entering Into A Purchase Of Service Agreement To Provide Addiction Assessment And Treatment Services To Participants Of Ontario Works And Ontario Disability Support Plan)

07-025 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 17 Merino Road, Commonly Known As Merino

07-026 Being A By-Law To Enter Into An Agreement With The City Of Peterborough And Lundholm Associates Architects To Complete Phase 1 - The Design Phase (Design Development And Schematic Drawings) Of The Expansion Of The Peterborough Centennial Museum & Archives (PCMA).

07-027 Being A By-Law For The Purpose Of Regulating The Disposal Of Waste, Including Establishing Of Tipping Fees For The Peterborough County-City Waste Management Facility

07-028 Being A By-Law To Establish User Fees As Approved As Part Of The 2007 Budget Process

07-029 Being A By-Law To Authorize The Transfer Of 131 Langton Street In The City Of Peterborough, County Of Peterborough, To 362216 Ontario Corporation

07-030 Being A By-Law To Amend By-Law Number 91-56, A By-Law To Designate Through Highways And Erect Yield Right-Of-Way Signs

07-031 Being A By-Law To Amend By-Law Number 93-100, A By-Law For The Regulation Of Parking

07-032 Being A By-Law To Amend By-Law Number 91-71, A By-Law For The Regulation Of Traffic

7. Other Business

8. By-Law To Approve Actions Of Council

07-033 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On February 26, 2007

9. Adjournment


City Council Minutes
February 26, 2007 at 6:30 PM - Council Chambers

Meeting call to order at 6:50 p.m.

Roll Call:

Councillor Clarke

Councillor Doris

Councillor Eggleton

Councillor Farquharson

Councillor Hall

Councillor Martin

Councillor Pappas

Councillor Peacock

Councillor Peeters

Councillor Vass

Mayor Ayotte

Mayors Youth Awards

The Mayors Youth Awards were presented to Earl Sacery, Thomas Wolf and Jonathan Pinto.

Minutes – February 5, 2007

Moved by Councillor Clarke, seconded by Councillor Pappas

That the Minutes of the meetings of Council held on February 5, 2007, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

Mayor Ayotte declared an interest in Item #2 of Planning Report 3, (Report CSACH07-004 Heritage Property Tax Relief Program Exemption) as a relative owns the property that is the subject of the Report.

Mayor Ayotte declared an interest in Item 12 of Committee of the Whole Report 4, (Appeal of Committee of Adjustment B05/06 – 44 Moorecraig Road).

Delegations

Budget Committee

Marie Bongard, 461 Albert Street, made a delegation regarding Item 1, of Budget Committee Report #1 (2007 Budget). Ms. Bongard provided a handout of her presentation.

Paul Dietrich made a delegation regarding Item 1, of Budget Committee Report #1 (2007 Budget). Mr. Dietrich provided a handout of his presentation.


Planning Committee

Paul Dietrich made a delegation regarding Item 1, of Planning Committee Report #2 (Report PLPD07-007, Rethinking Subdivisions – An Interim Policy).

Mr. Dietrich provided a handout of his presentation.

Committee of the Whole

Kevin Duguay made a delegation regarding Item 12, of Committee of the Whole Report #4 (Report OCS07-003, Appeal of Committee of Adjustment Decision B05/06 - 44 Moorecraig Road).

William Bain, 341 Daniel Street, made a delegation regarding Item 17, of Committee of the Whole Report #4 (Report USEC07-003 PRHC – Road Network Improvements Class EA, Draft Environmental Study).

Lenore Parajka, 434 Mark Street, made a delegation regarding Item 14, of Committee of the Whole Report #4 (Report USTR07-002 – Traffic Technical Report).

Marie Bongard, 461 Albert Street, made a delegation regarding Item 4, of Committee of the Whole Report #4 (Access Plan 2006-2007).

Rene Marshall, 1264 Bridle Drive, made a delegation regarding Item 12, of Committee of the Whole Report #4 (Appeal of Committee of Adjustment Decision B05/06 44 Moorecraig Road). Ms. Marshall provided a handout of her presentation.

Steve Tinney, 111 Crescent Street, made a delegation regarding Item 12, of Committee of the Whole Report #4 (Appeal of Committee of Adjustment Decision B05/06 44 Moorecraig Road).

Cathy Tinney, 111 Crescent Street, made a delegation regarding Item 12, of Committee of the Whole Report #4 (Appeal of Committee of Adjustment Decision B05/06 44 Moorecraig Road).

John Joyce, 21 Merino Road, made a delegation regarding Item 12, of Committee of the Whole Report #4 (Appeal of Committee of Adjustment Decision B05/06 44 Moorecraig Road).

Other Items on This Agenda

There were no delegations

Report Number 1 of the Budget Committee

Moved by Councillor Clarke, seconded by Councillor Pappas

That Report Number 1 of the Budget Committee Meeting of January 29, 30, 31 and February 1, 2007, be approved.

Moved by Councillor Hall

That the additional $500,000 identified for funding for police renovations be placed in general contingency.

MOTION WITHDRAWN


Moved by Councillor Hall, seconded by Councillor Vass

That $6,032,900 identified in the 2007 budget, be provided for Police Headquarters Renovation and that no additional funds (identified as $500,000) be provided for these Renovations.

“LOST”

Moved by Councillor Farquharson, seconded by Councillor Hall

That the reserve funds in the Centennial fountain account, in the amount of $17,322, be divided between the Festival of Lights and Showplace Peterborough as a top up to their grants allocated in 2007.

“LOST”

Moved by Councillor Doris, seconded by Councillor Hall

That there be a reduction of $300,000 in the 2007 budget and that the CAO and staff be given the authority to provide the reduction.

“LOST”

Moved by Councillor Hall, seconded by Councillor Doris

That included in the report regarding the travel and training policies, that it be investigated how this information can be made as accessible and timely as possible for any public inquiries.

“CARRIED”

Upon the original motion of Councillor Clarke and Pappas, this motion carried.

Report Number 3 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Clarke

That Report Number 3 of the Committee of the Whole Meeting of February 5, 2007, be approved.

"CARRIED"

Report Number 2 of the Planning Committee

Moved by Councillor Farquharson, seconded by Councillor Martin

That Report Number 2 of the Planning Committee Meeting of February 12, 2007, be approved.


Moved by Councillor Hall, seconded by Councillor Doris

That Item #1 (Rethinking Subdivisions – An Interim Policy), Schedule 1, Section 3.3, be amended by deleting the wording that the City may accept rear laneways that are publicly owned.

Moved by Councillor Peacock, seconded by Councillor Peeters

That the Question be Put.

"CARRIED"

Upon the motion of Councillors Hall and Doris, this motion lost.

Upon the original motion of Councillors Farquharson and Martin, this motion carried.

Councillor Clark left the meeting at 9:47 p.m. and returned to the meeting at

9:49 p.m.

Mayor Ayotte reiterated his conflict with the following report.

Report Number 3 of the Planning Committee

Moved by Councillor Farquharson, seconded by Councillor Martin

That Report Number 3 of the Planning Committee Meeting of February 19, 2007, be approved.

"CARRIED"

Report Number 4 of the Committee of the Whole

Moved by Councillor Hall, seconded by Councillor Clarke

That Report Number 4 of the Committee of the Whole Meeting of February 19, 2007, be approved.

Councillor Pappas noted that Item #12 should reference 44 Moorecraig Road rather than 4 Moorecraig Road and the report shall be corrected.

Item #14 – Traffic Technical Report

Moved by Councillor Vass, seconded by Councillor Farquharson

That a crossing guard be installed for the afternoon shift on Armour Road and that this be funded from general contingency fund.

“CARRIED”

Moved by Councillor Doris, seconded by Councillor Vass

That the rules of order be suspended to allow the meeting to continue to finish the agenda.

“LOST”


Moved by Councillor Doris, seconded by Councillor Vass

That the rules of order be suspended to allow the meeting to continue to finish the agenda.

“CARRIED”

It was requested that Item #12 (Appeal of Committee of Adjustment Decision B05/06 - 44 Moorecraig Road), be separated out for a recorded vote.

Moved by Councillor Hall, seconded by Councillor Doris

That Item #16 (Report FAFS07-002 - 2008 Budget Timetable), be amended by adding:

d) that for the budget years of 2008, 2009 and 2010 that the net tax levy be limited to 2.9%. per year.

Moved by Councillor Clarke, seconded by Councillor Peeters

That item 16 be referred to the next Committee of the Whole meeting.

“CARRIED”

Moved by Councillor Farquharson, seconded by Councillor Doris

That Item #17 (Report USEC07-003 - PRHC – Road Network Improvements Class EA - Presentation of Draft Environmental Study Report), be referred to the next meeting of Council.

“CARRIED”

Upon the original motion of Councillors Hall and Clarke, less Item 12, this motion carried.

Item #12 - (Appeal of Committee of Adjustment Decision B05/06 - 44 Moorecraig Road) - recorded vote

Yea

Nay

Councillor Doris

Councillor Hall

Councillor Eggleton

Councillor Martin

Councillor Peeters

Councillor Clarke

Councillor Pappas

Councillor Peacock

Councillor Farquharson

Councillor Vass

"CARRIED"


Notice Of Motion

Moved by Councillor Clarke, seconded by Councillor Pappas

Whereas the federal government is asking Canadians for their input as it prepares its next budget, to be tabled March 19, 2007; and

Whereas Municipal governments and citizens in Ontario, which have different tax burdens than other municipalities in the country should use this opportunity to make their view known;

Therefore Be it Resolved that the City of Peterborough support the Province in its efforts to work with the federal government to correct the fiscal imbalance which will allow it to end its reliance on municipal property taxes to fund provincial services such as social services, housing and health, and

Further that it be communicated that Ontario’s communities are looking to the federal government to act on this in its upcoming budget and that this information be forwarded to the local MPP for Peterborough.

"CARRIED"

By-Laws

Moved by Councillor Vass, seconded by Councillor Hall

That the following by-laws be read a first, second and third time:

07-021 Being A By-Law To Appoint Parking Enforcement Officers At 111 Hunter Street West (Scotia Bank), 171 King Street, 1789 Stenson Boulevard, 61 London Street, 637 The Queensway, 300 Hedonics Road, 223 Aylmer Street North, 911 Monaghan Road And 633 Monaghan Road South (Kenner C.V.I.)

07-022 Being A By-Law To Provide For Interim Tax Levies For The Year 2007

07-023 Being A By-Law To Appoint Weed Inspectors

07-024 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Four Counties Addiction Services Team Inc. (For The Purposes Of Entering Into A Purchase Of Service Agreement To Provide Addiction Assessment And Treatment Services To Participants Of Ontario Works And Ontario Disability Support Plan)

07-025 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 17 Merino Road, Commonly Known As Merino

07-026 Being A By-Law To Enter Into An Agreement With The City Of Peterborough And Lundholm Associates Architects To Complete Phase 1 - The Design Phase (Design Development And Schematic Drawings) Of The Expansion Of The Peterborough Centennial Museum & Archives (PCMA).

07-027 Being A By-Law For The Purpose Of Regulating The Disposal Of Waste, Including Establishing Of Tipping Fees For The Peterborough County-City Waste Management Facility

07-028 Being A By-Law To Establish User Fees As Approved As Part Of The 2007 Budget Process

07-029 Being A By-Law To Authorize The Transfer Of 131 Langton Street In The City Of Peterborough, County Of Peterborough, To 362216 Ontario Corporation

07-030 Being A By-Law To Amend By-Law Number 91-56, A By-Law To Designate Through Highways And Erect Yield Right-Of-Way Signs

07-031 Being A By-Law To Amend By-Law Number 93-100, A By-Law For The Regulation Of Parking

07-032 Being A By-Law To Amend By-Law Number 91-71, A By-Law For The Regulation Of Traffic

“CARRIED”

New Business

Moved by Councillor Peeters, seconded by Councillor Eggleton

That a report be brought back on the request that the fine for illegal parking in a disabled parking spot be increased to $500 and that the signage for disabled parking be changed to say “No Parking, No Stopping, or No Standstills”.

“CARRIED”

Councillor Farquharson congratulated Lorne Allen on his dedication to the City and wished him well on his retirement.

Councillor Vass requested an update on the EMS report request. Mayor Ayotte advised that the County supported a motion that the report not be released.

Moved by Councillor Vass, seconded by Councillor Peeters

That a report be provided on the appropriateness of a policy in respect to responsibilities of council appointments on Committees.

“CARRIED”


Confirmatory By-Law

Moved by Councillor Peacock, seconded by Councillor Pappas

That the following by-law be read a first, second and third time:

07-033 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held February 26, 2007

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Peacock

That this meeting of City Council adjourn at 10:35 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

D. Paul Ayotte

Mayor


 

BUDGET COMMITTEE REPORT NO. 1

MEETING OF JANUARY 29, 30, 31 AND FEBRUARY 1, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD FEBRUARY 26, 2007

THE BUDGET COMMITTEE AS A RESULT OF ITS MEETING HELD ON JANUARY 29, 30, 31 AND FEBRUARY 1, 2007, RECOMMENDS AS FOLLOWS:

2007 Budget Recommendations

That the following general budget recommendation be approved:

a) That the 2007 budget documents, and all estimated revenues and expenditures, fees, contributions to reserve and reserve funds, and proposed staffing levels referenced in the documents be adopted.

And further that

b) if the 2007 OMPF announced allocation is greater than the $6.9 million reflected in the draft 2007 budget, the excess be added to the 2007 Capital levy provisions as a means of recovering all or a portion the intended $615,000 one-time 2006 reduction and all or a portion of the 5% annual increase that has not been reflected in the 2007 Capital levy provision. (Part 1 - page 8)

c) the user fees as set out in the Document entitled – “Work Program, Organizational Charts and User Fees” be adopted as part of 2007 budget process and that a by-law be passed that officially establishes the user fees listed. (Part 1 - page 14)

d) any surplus funds from 2007 operations in excess of $100,000 are transferred to the Capital fund to finance Capital works. (Part 2 - page 49)

e) all of the full time permanent and full-time temporary staff, staff shown on Chart P2-23 be approved. (Part 2 - page 72)

f) that as a means of limiting the 2007 tax rate increase, the 2007 Capital levy / tax supported debt total not be increased by 5% ($583,000) over the 2006 base as would otherwise occur as per Council’s policy as was established as part of the 2004 Budget process. (Part 3 - page 81)

g) that the 2007 Capital levy and tax supported debt total not be increased by the $615,000 amount required to offset the reduction in the 2006 Capital levy requirement that was made possible by applying a $615,000 portion of the one-time Road and Bridge Grant to reduce the 2006 Capital levy requirement. (Part 3 - page 82)

h) the Brealey Drive Capital project be deleted and the remaining budgeted $995,070 draw from the Federal Gas Tax Reserve Fund be re-allocated to other projects. (Part 3 – page 87)

i) MTE Consultants continue to act as the City of Peterborough’s property tax advisors during 2007 to assist staff as required in the more complex tax issues and calculations and to actively represent the City at Assessment Review Board hearings. (Part 4 - page 104)

j) any unused Peterborough Technology Services budget at the end of 2007 be transferred to the Electronic Data Processing (EDP) Reserve, subject to the overall year-end position and that if actual 2007 costs exceed the 2007 Budget, funds may be drawn from the EDP reserve. (Part 4 - page 106)

k) for 2007, $1.5 million portion of the 2007 Capital levy be appropriated and transferred to the “Flood Reduction Master Plan Reserve – Capital Levy”. (Part 4 - page 146)

l) for 2007, a $2.5 million portion of the sewer surcharge revenue collected be transferred to the “Flood Reduction Master Plan Reserve – Sewer Surcharge”. (Part 4 - page 146)

m) any unused portion of the 2007 Winter Control Budget that may exist at year-end be transferred to the Winter Control Reserve, subject to the overall year-end position and that if actual 2007 Winter Control costs exceed the 2007 Budget, funds may be drawn from the Winter Control reserve. (Part 4 - page 149)

n) the 2007 Contribution to the Waste Management Reserve be increased from $200,000 to $275,000, and that for the years 2008, 2009 and 2010, the annual contribution be increased to $350,000, $375,000 and $400,000 respectively, subject to the annual long-term review of revenues and expenditures. (Part 4 - page 197)

o) any unused Ontario Works net budget at the end of 2007 be transferred to the Ontario Works Reserve, subject to the overall year end position and that if actual 2007 Ontario Works costs exceed the 2007 Budget, funds may be drawn from the Ontario Works reserve. (Part 4 - page 213)

p) the City directly operate the Marina on a three-year trial basis. (Part 4 -page 248)

q) any surplus funds at the end of 2007 for Market Hall be transferred to a reserve account for unanticipated maintenance expenses or small capital improvements. (Part 4 - page 257)

r) any surplus in the 2007 Housing Operating Budget at the end of 2007 be transferred to the Social Housing Reserve, subject to the overall year end position and that if actual 2007 Housing costs exceed the 2007 Budget, funds may be drawn from the Social Housing Reserve. (Part 4 - page 290).

s) any unused Building Inspection budget at the end of 2007 be transferred to the Building Reserve, subject to the overall year-end position. (Part 4 - page 300).

t) any unused portion of the 2007 tax write off account balance that may exist at year-end be transferred to the Allowance for Doubtful Accounts, subject to overall year end position and that if actual 2007 tax write-off costs exceed the 2007 Budget, funds may be drawn from the Allowance for Doubtful Accounts. (Part 4 - page 308)

u) any unused insurance budget at the end of 2007 be transferred to the Insurance Reserve, subject to the overall year-end position and that if actual 2007 insurance costs exceed the 2007 Budget, funds may be drawn from the Insurance Reserve. (Part 4 - page 308).

v) any unused 2007 Contingency Budget at the end of 2007 be transferred to the Capital fund as unallocated Capital Levy to be used for capital works subject to overall 2007-year-end position. (Part 4 - page 313).

That the $6,904,505 provision for Ontario Municipal Partnership Fund revenues reflected on page 53 of the 2007 Highlights Book be increased by $45,183 to $6,949,688 and that the $45,183 net decrease to the tax levy be used to increase the $9,716,260 capital levy provision reflected on page 314 of the 2007 Budget Highlights Book by $45,183 to $9,761,443.

And that the $45,183 additional capital levy be used to reduce the $500,000 Tax Supported Debenture Financing reflected amount in the Various Road Resurfacing Capital Project reflected on page 132 of the 2007 Highlights Book (Page 153 of the 2007-2016 Capital Budget Estimates) to $454,817.

That the $571,066 provision for City Administrator’s Office reflected on page 108 of the 2007 Highlights Book be increased by $51,158 to $622,224 to provide for additional administrative support for an eight-month period in the CAO / Mayor’s offices, and that the $51,158 net increase to the tax levy be taken from general contingency reflected on page 314 of the 2007 Highlights Book.

That the $ 774,100 provision for Streetlight Maintenance reflected on page 126 of the 2007 Highlights Book be decreased by $ 40,000 to $ 734,100 and that the $40,000 net decrease to the tax levy be added to general contingency reflected on page 314 of the 2007 Highlights Book.

That before final approval is given to the 2007 Budget, the Acting Manager of Land Ambulance be invited to provide a presentation to the Budget Committee.

That Members of Budget Committee be provided copies of the Land Ambulance Provincial Audit Review submitted to the County.

That the $2,822,000 provision for Land Ambulance reflected on page 126 of the 2007 Highlights Book be increased by $36,987 to $2,858,987 and that the $36,987 net increase to the tax levy be taken from general contingency reflected on page 314 of the 2007 Highlights Book.

That the $372,000 provision for the Otonabee Region Conservation Authority reflected on page 126 of the 2007 Highlights Book be increased by $80,989 to $452,989 and that the $80,989 net increase to the tax levy be taken from general contingency reflected on page 314 of the 2007 Highlights Book.

That the Manager of Otonabee Region Conservation Authority be invited to provide a presentation to Budget Committee.

That road reconstruction on St. Patrick’s Street be included in the 2007 work plan.

That the CAO report back on an Urban Forestry Strategy which would include project scope, timelines, resources and community involvement.

That the horticulture budget be frozen by $5,000 and that a report be brought forward on the horticultural program.


That the $6,032,900 provision for the Police Headquarters Renovation (Capital Project 3.02) shown on page 121 of the 2007 Highlights Book (Page 67 of the 2007-2016 Capital Budget Estimates) be increased by up to $500,000 to $6,532,900 to cover potential additional construction costs that have been identified by the architect during the design development stage of the project;

And that the additional $500,000 requirement for 2007 be funded from a commitment against the $2.6 million Tax Supported Debenture Financing that will be available for 2008 capital works under the City’s capital financing policies;

And that staff report back to Council prior to the 2007 Budget approval on February 26, 2007 with an update on the potential additional costs.

That the $707,100 provision for the GPAEDC reflected on page 315 of the 2007 Highlights Book be increased by $26,100 to $733,200 and that the $21,600 net increase to the tax levy be taken from the general contingency reflected on page 314 of the 2007 Highlights Book.

That a $50,000 portion of the total $800,000 provision for the 2007 Sidewalk Reconstruction (Capital Project 5-1,01) shown on page 158 of the 2007 Budget Highlights Book (Page 75 of the 2007-2016 Capital Budget Estimates) be set aside for accessible sidewalk ramp construction.

That the CAO bring forward a report regarding the existing travel and training policies for future reference.

That the $4,626,700 total tipping fees reflected on page 193 of the 2007 Highlights Book be decreased by $97,473 to $ 4,529,227 and that the City's $48,736 net share of the decreased revenue be taken from general contingency reflected on page 314 of the Highlights Book to reflect a March 1, 2007 effective date for the proposed tipping fee rate increase. This reflects a tipping fee increase to $85 per tonne for garbage and $45 per tonne for recyclable as recommended in Report USWM07-003.

That the City remove the requirement of matching provincial funding and release the remaining $58,977 from 2006 in the City’s Contingency fund earmarked for the Health Unit’s 2007 hunger initiatives.

And that $105,305 from the $298,502 reduction in the Health Unit’s 2007 budget be approved for the Health Unit’s 2007 Food Security Hunger initiatives.

And that the Health Unit refund to the City that portion of City funding for the Hunger initiative for which the province provides funds.

That Council support in principle the pursuit of an agreement between the Ministry of Community and Social Services and the City of Peterborough Social Services Department to undertake a pilot project in revenue recovery.

That the $54,544 provision for Youth Initiatives reflected on page 249 of the 2007 Highlights Book be increased by $5,000 to $59,544 to support funding an investigation into a "Downtown Space for Youth" and that the $5,000 net increase be offset by reducing the general contingency reflected on page 314 of the 2007 Highlights Book.

That a report be requested on the fee structure for Community Services facilities.

That the $10,000 contribution to Affordable Housing Action Committee (AHAC), which is included in the $679,080 amount for the Social Housing Administration activity reflected on page 291 of the 2007 Budget Highlights Book, be increased by $10,000 to $20,000, and the resulting $4,703 net City increase after deducting the County's $5,270 share of the increase, be taken from the Social Housing Rseserve.

That the $25,000 provision for Downtown Capital Improvements (Capital Project 7-1.04) reflected on page 286 of The Highlights Book be added to the $25,000 currently provided for the Central Area Master Plan project (Capital Project 7-1.02), for a total of $50,000, in order to undertake a comprehensive economic analysis of the Downtown as a component of the Master Plan and that the 2007 request for Project 7-1.04 be zero and work performed in 2007 will be funded from capital funding from previous years.

That $150,000 be drawn from contingent lease liabilities reserve and applied against the tax levy on a one time basis.

That the $861,000 provision for MPAC Property Assessment Services and Support Costs reflected on page 316 of the 2007 Highlights Book be decreased by $60,000 to $801,000 and that the $60,000 net decrease to the tax levy be added to general contingency reflected on page 314 of the 2007 Highlights Book.

That the 2007 contingency fund be reduced by $188,385 to reduce the tax levy.

That the capital levy be increased by $20,000 to be used for a Downtown Store Front Initiative – Capital Project.

All of which is respectfully submitted,

Councillor Clarke

Chairman

February 1, 2007


 

PLANNING COMMITTEE REPORT NO. 2

FEBRUARY 12, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD FEBRUARY 26, 2007

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, FEBRUARY 12, 2007, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD07-007

Rethinking Subdivisions – An Interim Policy

That Council approve the recommendations outlined in report PLPD07-007 dated February 12, 2007, of the Director of Planning and Development Services, as follows:

a) That the Interim Policy concerning alternative Subdivision Planning and Engineering Design Standards, as outlined on Schedule 1 to Report PLPD07-007 be adopted.

That Item b) of this report be included as Item 4e) of Report PLPD07-008.

2. Director of Planning and Development Services

Report PLPD07-008

Official Plan Amendment, Draft Plan of Subdivision Approval and Zoning By-Law Amendment Application – Part of 1371 Hilliard Street and 1224 Chemong Road

Mason Homes Limited (File Z0529SB)

That this meeting be adjourned until February 26, 2007.

All of which is respectfully submitted,

Councillor A. Farquharson

Chairman

February 12, 2007


 

COMMITTEE OF THE WHOLE REPORT NO. 3

MEETING OF FEBRUARY 5, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD FEBRUARY 26, 2007

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON FEBRUARY 5, 2007, RECOMMENDS AS FOLLOWS:

1. Report CSACH07-002

Award of Phase 1 - Design Phase, PCMA Expansion Project

That Council approve the recommendations in Report CSACH07-002, dated February 5, 2007 of the Director of Community Services as follows:

a) That City Council approve Phase 1 – the Design Phase (Design Development and Schematic Drawings) of the expansion of the Peterborough Centennial Museum & Archives (PCMA), located at 300 Hunter Street East, to Lundholm Associates Architects, 401 Richmond Street West, Toronto, Ontario M5V 3A8, at a total cost of $281,525 including disbursements of $20,500 and GST of $14,775.

b) That Council approve three (3) essential enhancements to the base price of Phase 1 – the Design Phase, at a total cost of $107,272 including GST of $6,072:

i) The production of base drawings of the existing PCMA facility, at a cost of $23,850 including GST of $1,350;

ii) The civil engineering fees to design a storm water management plan and water main service plan for the PCMA (as recommended by PUSI) at a cost of $10,600 including GST of $600;

iii) An energy conservation and sustainable design program, leading to Leadership in Energy and Environmental Design (LEED) certification, at a cost of $72,822 including GST of $4,122.

c) That a by-law be enacted authorizing the Mayor and the City Clerk to sign and seal the necessary agreement.

d) That Council approve temporary part-time resources to back-fill the Museum Director for a period of 8 months in 2007, while the Museum Director takes on Project Management duties for Phase 1 – Design Phase, at a cost of up to $30,000.

e) That, if the construction stage of the Peterborough Centennial Museum & Archives (PCMA) facility expansion is approved, Phase 2 – Tender Phase for the expansion of the Peterborough Centennial Museum & Archives (PCMA), located at 300 Hunter Street East, to Lundholm Associates Architects, 401 Richmond Street West, Toronto, Ontario M5V 3A8, at a total cost of $729,650 including GST of $41,625.


2. Report USEC07-007

PRHC – Road Network Improvements

Class Environmental Assessment – Definition of Problem Statement

That Council receive the report and the presentation from USD staff and the City’s Consultant.

All of which is respectfully submitted,

Councillor B. Hall

Chairman

February 5, 2007


 

PLANNING COMMITTEE REPORT NO. 3

FEBRUARY 19, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD FEBRUARY 26, 2007

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, FEBRUARY 19, 2007, RECOMMENDS AS FOLLOWS:

1. Report PLPD07-010

Application for Site Plan Approval

1414 Sherbrooke Street

4,162 square metre, three storey Retirement Residence with two, one storey Garden Homes each with 3,309 square metres of floor area

That Council approve the recommendations outlined in report PLPD07-010, dated February 19, 2007, of the Director, Planning & Development Services, as follows:

a) That the Site Plan Application submitted by Lett Architects Inc. for the construction of a three storey retirement residence with two blocks of single storey garden homes with an overall building floor area of 10,780 square metres at 1414 Sherbrooke Street, be approved, subject to the following conditions:

i) the deposit of site work performance security in the amount of $100,000.00.

ii) the submission of all the technical information requested by the City’s Site Plan Committee.

2. Report CSACH07-004

Heritage Property Tax Relief Program Exemption

That Council approve the recommendation outlined in report CSACH07-004 dated February 19, 2007 of the Heritage Preservation Officer as follows:

That Council pass a by-law to provide an exception to Section 7 of by-law 03-208 allowing the Property at 17 Merino Road, known historically as Merino, to be included in the HPTRP.

All of which is respectfully submitted,

Councillor A. Farquharson

Chairman

February 19, 2007


 

COMMITTEE OF THE WHOLE REPORT NO. 4

MEETING OF FEBRUARY 19, 2007

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD FEBRUARY 26, 2007

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON FEBRUARY 19, 2007, RECOMMENDS AS FOLLOWS:

1. Report PLPD07-011

Declare Parts 1, 2 and 3, Plan 45R13846 Surplus Lands to the rear of 384, 378 and 372 Mark Street

That Council declare the property to the rear of 384, 378 and 372 Mark Street, described as parts 1, 2 and 3 Plan 45R13846, as surplus to the needs of the Municipality.

2. Report OCS07-004

Sale of the former Fairhaven Home Property

That a by-law be passed to authorize the sale of 131 Langton Street (the former Fairhaven Home vacant property) to 362216 Ontario Corporation for a purchase price of $1,600,000.

3. Report FACLK07-004

Appointment to City of Peterborough Holdings Inc. (CoPHI)

That the recommendation of the Joint Advisory Committee, acting as the Nominating Committee of the City of Peterborough Holdings Inc. (COPHI), be received and further, that Melvin Johnson be appointed to City of Peterborough Holdings Inc. for a three-year term expiring December 31, 2009.

4. Report PLBD07-001

Access Plan 2006-2007

That Council adopt the recommendations outlined in Report PLBD07-001 dated February 19, 2007 of the Director of Planning, as follows:

That Council endorse the Access Plan for 2006 and 2007, appended to Report PLBD07-001, including the initiatives listed therein.

5. Report CSACH07-003

New Federal Canadian Museums Policy

That Council approve the recommendations outlined in report CSCH07-003 dated February 19, 2007, of the Director of Community Services, as follows:

That Council support the call on the federal government to introduce a new Canadian Museums Policy and to invest in Canada's museums to help build our communities and a better Canada.


 

6. Report SS07-001

Provincial Income Testing

That Council approve the recommendation outlined in Report SS07-001 dated February 19, 2007, of the Director of Social Services, as follows:

That the report be received for information purposes only.

7. Report SS07-002

Best Start Update

That Council approve the recommendation outlined in Report SS07-002 dated February 19, 2007, of the Director of Social Services, as follows:

That the report be received for information purposes only.

8. Report SS07-003

Peterborough Community Social Plan

That Council approve recommendations outlined in Report SS07-003, dated the 19th of February, 2007, of the Director of Social Services, as follows:

a) That the Councils of the City and County of Peterborough approve that the Joint Services Steering Committee provide direct oversight to the ongoing development and implementation of the Peterborough Community Social Plan. (PCSP)

b) That staff provide monthly activity reports to the members of the Councils of the City and County of Peterborough regarding the ongoing activities of the PCSP.

9. Report SS07-004

Addiction Services FourCAST Control Renewal

That Council approve the recommendations outlined in Report SS07-004, dated February 19, 2007, of the Director of Social Services, as follows:

a) That the contract with Four Counties Addictions Services Team Inc. (“FourCAST”), 130 Hunter Street West, Peterborough, Ontario, K9H 2K8, be renewed for a three-year term January 1, 2007 to December 31, 2009 to provide various Addiction Services for City and County Ontario Works and Ontario Disability Support Program recipients for a total cost of $450,000. ($150,000) per year.

b) That a by-law be passed to authorize the Mayor and Clerk to sign the renewal agreement.


 

10. City Administrator

Report CAO07-002

Non-Union Employee General Salary Adjustments

That Council approve the recommendation outlined in report CA07-002, dated February 19, 2007 of the City Administrator as follows:

That the general salary adjustments for Non-Union employees, excluding the City Administrator, be 2.5% for 2007 and 2.5% for 2008.

11. Director of Utility Services

Report USPW07-001

Extension for the Award of Tender T-13-06 for the Supply and Delivery of Four (4) 60,000 GVW Cab and Chassis Trucks with 12 Foot Reversible Front Plows and 12 Foot Wing Plow and “U” Body Combination Units.

That Council approve the recommendation outlined in report USPW07-001 dated February 19, 2007 of the Director of Utility Services as follows:

That the 2006 award of tender T-13-06 to the low bidder, Winslow Gerolamy Motors, 1018 Lansdowne Street West, Peterborough, Ontario be extended to supply and deliver, subject to the approval of the 2007 budget, for four (4) 60,000 lb. Gross Vehicle Weight (GVW) cab and chassis trucks with 12 foot reversible front plows and 12 foot wing plows and “U” body combination units, at a cost of $805,411.23 which includes $42,390.06 GST and $56,520.09 PST.

12. Report OCS07-003

Appeal of Committee of Adjustment Decision B05/06

44 Moorecraig Road

That Council approve the recommendation outlined in Report OCS07-003 dated February 19, 2007, of the City Solicitor, as follows:

That Council provide direction with respect to a proposed settlement of the City’s appeal to the Ontario Municipal Board of the Committee of Adjustment Decision B05/06, in the form of the Minutes of Settlement attached herewith as Exhibit “A”. Therefore, the Mayor and Clerk be authorized to execute the Minutes of Settlement in respect to the Appeal of Committee of Adjustment Decision B05/06 – 44 Moorecraig Road.

13. Report CAO07-001

Flood Reduction Master Plan – 2006 Progress Report

That Council approve the recommendation in Report CAO07-001 dated February 19, 2007 of the CAO, as follows:

That Report CAO07-001, being a 2006 Progress Report on the Implementation of the Flood Reduction Master Plan, be received for information.


 

14. Report USTR07-002

Traffic Technical Committee

That Council approve the recommendations outlined in Report USTR07-002, dated February 19, 2007, from the Director of Utility Services, as follows:

The Traffic Technical Committee recommends:

a) That school area warning signs and school crossing signs be installed at the intersection of Hunter Street and Armour Road.

b) That a by-law be enacted to amend By-Law 93-100 (Parking By-Law) to implement a ‘No Parking Anytime’ restriction on both sides of Pioneer Road adjacent to Trent University Gzowski Campus entrance in order to reduce sight obstructions and improve traffic operation.

c) That a by-law be enacted to amend By-Law 91-56 (Through Streets) to designate Driscoll Terrace from Hunter Street to Douro Street as a through street.

d) That traffic operational changes not be implemented on Charlotte Street at Albertus Avenue.

e) That an Intersection Pedestrian Signal be installed at the intersection of Wallis Drive and Briarhill Road and the school area flashing beacon north of Merino Road be removed. The Traffic Technical Committee also recommends the City Police continue speed enforcement to improve compliance.

Council, at its meeting of February 26, 2007, made the following recommendation:

That a crossing guard be installed for the afternoon shift on Armour Road and that this be funded from general contingency fund.

15. Report OCS07-002

Jurisdiction over Hours of Operation of Establishments Serving Liquor

That Council approve the recommendation outlined in Report OCS07-002 dated February 5, 2007, of the City Solicitor:

That Report OCS07-002 be received for information.


 

16. Report FAFS07-002

2008 Budget Timetable

That Council approve the recommendations outlined in report FAFS07-002, dated February 19, 2007 of the Director of Finance and Administrative Services, as follows:

a) That the 2008 budget timetable as set out in Appendix A to report FAFS07-002 be approved.

b) That the 2007 Schedule of Council and Committee meetings be amended so that the Planning Committee, Committee of the Whole, and Council meetings scheduled for November 19, 26 and December 3, 2007, respectively, be shifted out one week to November 26, December 3 and December 10, 2007.

c) That the 2008 Draft Budget assume the 2008 base capital levy (excluding the CoPHI Dividend and Interest portion) and tax supported debt charge total be increased by 5% over the approved 2007 base.

Council at its meeting of February 26, 2007, made the following recommendation:

That item 16 be referred to the next Committee of the Whole meeting.

17. Report USEC07-003

PRHC – Road Network Improvements Class EA

Presentation of Draft Environmental Study Report

That Council approve the recommendations outlined in Report USEC07-003 dated February 19, 2007 of the Director of Utility Services as follows:

That Council receive this report and the presentation from staff and the City’s Consultant identifying the recommendations and implementation staging documented in the Draft Environmental Study Report (ESR) for the Peterborough Regional Health Centre - Road Network Improvements, Class Environmental Assessment, and provide comments to assist staff in the finalization of the ESR.

Council at its meeting of February 26, 2007, made the following recommendation:

That Item #17 (Report USEC07-003 - PRHC – Road Network Improvements Class EA - Presentation of Draft Environmental Study Report), be referred to the next meeting of Council.

All of which is respectfully submitted,

Councillor B. Hall

Chairman

February 19, 2007