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2006-12-11 City Council

Event date: Monday, December 11, 2006, at 6:30 PM

Agenda - Minutes

City Council Agenda
December 11, 2006 at 6:30 PM - Council Chambers

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

1. Adoption of Minutes

Minutes of the meeting of Council held on:

a) October 23, 2006

b) December 4, 2006

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Planning Committee Report

None at this time

b) Committee of the Whole Report

None at this time

d) Other Items on this Agenda

None at this time

4. Reports And Communications

a) Planning Committee Report No. 14

Planning Committee meeting of December 4, 2006

c) Committee of the Whole Report No. 25

Committee of the Whole meeting of December 11, 2006

5. By-Laws

06-187 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (17 Merino Road)

06-188 Being A By-Law For The Purpose Of Regulating The Disposal Of Waste, Including Establishing Of Tipping Fees For The Peterborough County-City Waste Management Facility

06-189 Being A By-Law To Amend By-Law 1983-95 Committee Of Adjustment

06-190 Being A By-Law To Amend By-Law 05-041, Arts, Culture And Heritage Advisory Committee

06-191 Being A By-Law To Amend By-Law 05-042, Museum And Archives Advisory Committee

06-192 Being A By-Law To Rescind By-Law 1975-112, Local Architectural Conservation Advisory Committee

06-193 Being A By-Law To Establish A Municipal Heritage Committee

06-194 Being A By-Law To Remove A Holding Symbol From The
Zoning By-Law For 412 George Street South

06-195 Being A By-Law To Remove A Holding Symbol From The Zoning By-Law For 1400 Crawford Drive

06-196 Being A By-Law To Authorize The Execution Of An Encroachment Agreement Between The Corporation Of The City Of Peterborough And Stephanie Christine Turek, With Respect To The Property Known Municipally As 727 Lock Street

06-197 Being A By-Law To Appoint Parking Enforcement Officers At 294 Rink Street, 871-875 Chemong Road, 1154 Chemong Road, 30 Alexander Avenue, 101-121 Anson Street, 835 Cameron Street, 665 Crawford Drive, 486 Donegal Street, 850 Fairbairn Street, 611 Rogers Street, 117 Herbert Street, 999 Hilliard Street, 1190 Hilliard Street, 169 Lake Street, 372-386 Parkhill Road West, 290 Parkhill Road East And 898 Monaghan Road

06-198 Being A By-Law To Amend By-Law Number 93-100 ‘Being A By-Law For The Regulation Of Parking’

6. Other Business

7. By-Law To Approve Actions Of Council

06-199 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On December 11, 2006

8. Adjournment


City Council Minutes
December 11, 2006 at 6:30 PM - Council Chambers

Roll Call:

Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Farquharson
Councillor Hall
Councillor Martin
Councillor Pappas
Councillor Peacock
Councillor Peeters
Councillor Vass
Mayor Ayotte

Minutes – October 23 and December 4, 2006

Moved by Councillor Clarke, seconded by Councillor Pappas

That the Minutes of the meetings of Council held on October 23 and December 4, 2006 be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

Councillor Clarke declared an interest in Item 12 of Committee of the Whole Report 23 (Evinrude Centre Scoreboard Replacement) as his employer is involved in this matter.

Councillor Eggleton declared an interest in Item 19 of Committee of the Whole Report 23 (Best Western Otonabee Inn Correspondence) as she has a close relative that works at the Motel.

Delegations

Planning Committee

There were no delegations.

Committee of the Whole

There were no delegations.

Other Items on This Agenda

There were no delegations


Report Number 14 of the Planning Committee

Moved by Councillor Eggleton, seconded by Councillor Doris

That Report Number 14 of the Planning Committee Meeting of December 4, 2006, be approved.

"CARRIED"

Report Number 25 of the Committee of the Whole

Items No. 12 and 14 were separated for separate vote.

Moved by Councillor Hall, seconded by Councillor Doris

That Report Number 25 of the Committee of the Whole Meeting of December 11, 2006, be approved less Items 12 and 14.

"CARRIED"

Upon Item 12, this motion carried.

Upon Item 14, this motion carried.

By-Laws

Moved by Councillor Doris, seconded by Councillor Hall

By-Law No. 06-188 was withdrawn as the matter is deferred.

That the following by-laws be read a first, second and third time:

06-187 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (17 Merino Road)

06-189 Being A By-Law To Amend By-Law 1983-95 Committee Of Adjustment

06-190 Being A By-Law To Amend By-Law 05-041, Arts, Culture And Heritage Advisory Committee

06-191 Being A By-Law To Amend By-Law 05-042, Museum And Archives Advisory Committee

06-192 Being A By-Law To Rescind By-Law 1975-112, Local Architectural Conservation Advisory Committee

06-193 Being A By-Law To Establish A Municipal Heritage Committee


06-194 Being A By-Law To Remove A Holding Symbol From The
Zoning By-Law For
412 George Street South

06-195 Being A By-Law To Remove A Holding Symbol From The Zoning By-Law For 1400 Crawford Drive

06-196 Being A By-Law To Authorize The Execution Of An Encroachment Agreement Between The Corporation Of The City Of Peterborough And Stephanie Christine Turek, With Respect To The Property Known Municipally As 727 Lock Street

06-197 Being A By-Law To Appoint Parking Enforcement Officers At 294 Rink Street, 871-875 Chemong Road, 1154 Chemong Road, 30 Alexander Avenue, 101-121 Anson Street, 835 Cameron Street, 665 Crawford Drive, 486 Donegal Street, 850 Fairbairn Street, 611 Rogers Street, 117 Herbert Street, 999 Hilliard Street, 1190 Hilliard Street, 169 Lake Street, 372-386 Parkhill Road West, 290 Parkhill Road East And 898 Monaghan Road

06-198 Being A By-Law To Amend By-Law Number 93-100 ‘Being A By-Law For The Regulation Of Parking’

“CARRIED”

New Business

Councillor Hall recommended that the release of agenda material schedule be reviewed to allow Councillors more time to review items that Council are considering. He also requested a review of the scheduling of special meetings of Committee and Council to permit public awareness of issues being considered by Council.

Councillor Doris questioned the status of the approval of the application of the triathlon and the review that is being conducted according to policy requirements.

Confirmatory By-Law

Moved by Councillor Peacock, seconded by Councillor Pappas

That the following by-law be read a first, second and third time:

06-199 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held December 11, 2006

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”


Adjournment

Moved by Councillor Clarke

That this meeting of City Council adjourn at 9:52 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

D. Paul Ayotte

Mayor


 

PLANNING COMMITTEE REPORT NO. 14

DECEMBER 4, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD DECEMBER 11, 2006

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, DECEMBER 4, 2006, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD06-088

Application for Condominium Approval

23 Units at 1020 Parkhill Road West

That Council approve the recommendations outlined in report PLPD06-088 dated December 4, 2006 of the Director of Planning & Development Services as follows:

a) That the application for condominium approval submitted by Triple T. Holdings Limited to exempt 23 units from the Section 50 requirements of the Planning Act (as amended) in accordance with Subsection 50(3) of the Condominium Act (as amended) at 1020 Parkhill Road West be approved.

b) That the condominium plans be submitted to the satisfaction of the Director of Planning and Development Services Department.

c) That the Director of Planning and Development Services be given authorization to stamp, date, and sign the condominium plans indicating approval, by the Council of the Corporation of the City of Peterborough, under Section 50 of the Condominium Act, (as amended).

d) That the registration of the condominium plans be withheld until such time as the Building Division indicates that all the units are ready for occupancy.

2. Planner, Urban Design

Report PLPD06-089

412 George Street South

Removal of “H” Holding Symbol

That Council approve the recommendations outlined in report PLPD06-089 dated December 4, 2006, of the Director, Planning and Development Services, as follows:

That Map 18 forming part of Schedule “A’ to By-Law 97-123 be amended, by changing the area shown on the sketch attached hereto as Schedule “A’ from SP.237 – “H” Special District (Commercial) to SP.237.

3. Overview of the Planning Process

That Council receive the verbal report on the overview of the Planning Process be received as information.


4. Director of Planning and Development Services

Report PLPD06-087

Re-thinking Subdivision Design

Chemong Planning Area

That Council approve the recommendations outlined in Report PLPD06-087 dated December 4, 2006, of the Director of Planning & Development Services.

That Report PLPD06-087 concerning subdivision design standards be received for information and that staff be directed to prepare a further report outlining the pros and cons of all alternative design standards and a recommended policy approach for Peterborough.

5. Director of Planning and Development Services

Report PLHD06-008

New Affordable Housing Projects

That Council, approve the recommendations outlined in Report PLHD06-008, dated December 4, 2006, of the Director, Planning and Development Services as follows:

a) That Council endorse the allocation of 57 of the 80 - unit affordable housing allocation for the following projects on sites already zoned for residential purposes:

i) 30 units to the Peterborough Housing Corporation for a new building at 136 Anson Street,

ii) 16 units to Moloney Project Development Corporation for a new building at 49 Argyle Street, and

iii) 11 units to TVM Tower Residence Incorporated for the conversion of the ground floor of BrockTowers at 212 Brock Street.

b) That Council endorse the allocation of 23 of the 80-unit affordable housing allocation to TVM Schoolhouse Incorporated for the conversion of the former St. Peter’s Elementary School at 443 Reid Street and further that the City request the Ministry of Municipal Affairs and Housing to allocate an additional 27 affordable housing units to the City of Peterborough so that the TVM Schoolhouse Inc. project can proceed.

c) That the recommended projects be forwarded to the Ministry of Municipal Affairs and Housing for approval, as required;

d) That by-laws be passed to authorize the Mayor and Clerk to sign “Municipal Housing Facilities Agreements” for approved projects pursuant to By-Law No. 03-046.

e) That in the event that the City of Peterborough receives an additional allocation of units from the Ministry of Municipal Affairs and Housing, either from the Ministry’s reserve from Wave 1 or a Wave 2 allocation, that Council endorse the additional allocation of units to the following projects:

i) 15 units to Larry Gibson for a new building at 731 and 719 Crawford Drive, subject to rezoning, and

ii) 6 units to Alket Kulla for the conversion of 396-400 George Street, subject to an update of the business plan.


6. Director of Planning and Development Services

Report PLPD06-090

City Visitor’s Centre – 1400 Crawford Drive, Removal of “H” – Holding Symbol

That Council approve the recommendation outlined in report PLPD06-090 dated December 4, 2006, of the Director, Planning and Development Services, as follows:

That Map 21 forming part of Schedule ‘A” to By-Law 97-123 be amended, by changing the area shown on the sketch attached hereto as Schedule “A”, from M2.2, SP.268 – “H” Special District (Commercial) to M2.2, SP.268

All of which is respectfully submitted,

Councillor A. Farquharson

Chairman

December 4, 2006


 

COMMITTEE OF THE WHOLE REPORT NO. 25

MEETING OF DECEMBER 11, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD DECEMBER 11, 2006

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON DECEMBER 11, 2006, RECOMMENDS AS FOLLOWS:

1. City Administrator

Report CAO06-005

Appointments to GPAEDC Board

That Council approve the recommendations outlined in report CAO06-004 dated December 11, 2006, of the CAO, as follows:

a) That the following individual be appointed to the GPAEDC Board for a three year term to expire December 31, 2009:

i) Andrew Pyle

b) That the following individual be re-appointed for a second term to expire December 31, 2009:

i) Dave Bignell

c) That the City Administrator, in conjunction with the County Administrator, and the Chair of the Nominating Committee of the GPAEDC, review Section 1.04 of the Agreement between the City of Peterborough, the County of Peterborough and Greater Peterborough Area Economic Development Corporation (GPAEDC) during 2007 and bring back recommendations regarding the minimum number of new members being appointed each year.

2. City Clerk

Report FACLK06-024

Appointments to City of Peterborough Holdings Inc (COPHI)

That Council approve the recommendations outlined in report FACLK06-024, dated December 11, 2006, of the City Clerk, that the Appointment to the City of Peterborough Holdings Inc (COPHI), be approved, as follows:

3 year term to December 31, 2009

Stephen Kylie

3. City Clerk

Report FACLK06-020

Appointments to the Peterborough Downtown Business Improvement Area Board of Directors

That Council approve the recommendations outlined in report FACLK06-020, dated December 11, 2006, of the City Clerk, as follows:

That the following individuals be appointed to the Peterborough Downtown Business Improvement Area Board of Directors, for a four year term to expire November 30, 2010:

Erica Cherney

George More

Brad Smith

Debbie Murphy

Paul Yeo

Jean Grant

Bob Behan

Gordon Hess

John Martin

Dave Madill

Ken Clare

4. Director of Social Services

Report SS06-025

Night Warming Room Program Warming Room

That Council approve the recommendations outlined in Report SS06-025 dated December 11, 2006, of the Director of Social Services, as follows:

a) That the CAO and Director of Social Services be authorized to open a Night Warming Room Program in the event that homeless people require emergency shelter that cannot be provided through the expanded emergency shelter program.

b) That the Department continue to fund Whitepath Consulting and Counselling Services to operate the Day Warming Room program.

c) That the staff of the Social Services Department, in partnership with other community agencies, continue to monitor the location and status of homeless people who refuse to seek shelter.

5. Director of Community Services

Report CSD06-008

Advance Payment to Members of Peterborough Professional Fire Fighters’ Association

That Council approve the recommendation outlined in report CSD06-008 dated December 11, 2006, of the Director, Community Services as follows:

That Council approve a lump sum payment of $9,500 to each member of the Peterborough Professional Fire Fighters’ Association with 2 or more years of seniority and $2,500 to each member with less than 2 years; and $1,000 to each member with less than 1 year seniority as an advance payment to an anticipated settlement.

6. Report FACLK06-023

Appointment of Selection Committee for Citizen Appointments to Boards and Committees

That Council approve the recommendations outlined in report FACLK06-023 dated December 11, 2006, of the City Clerk, as follows:

That the following Council members be appointed as the Selection Committee for Citizen Appointments for the term of Council:

Shirley Eggleton

Henry Clarke

Len Vass

Doug Peacock

Dean Pappas


 

7. Director of Utility Services

Report USTR06-024

Peterborough Moves Marketing Graphics

That Council receive the report USTR06-024 dated December 11, 2006 of the Director of Utility Services for information.

8. City Clerk

Report FACLK06-021

Amendments to Various By-Laws Governing Citizen Appointments to Boards and Committees

That Council approve the recommendations outlined in report FACLK06-021 dated December 11, 2006, of the City Clerk, as follows:

a) That By-Law 1975-112, be rescinded and a new By-Law be presented to reflect the Ontario Heritage Act, 1990, as a Municipal Heritage Committee (otherwise known in the name of the Peterborough Architectural Conservation Advisory Committee, or PACAC) with the term ending on November 30th of each calendar year.

b) That By-Law 2005-042 (Museum and Archives Advisory Committee), be amended to reflect the change of Term of Council.

c) That By-Law 2005-041 (Arts, Culture and Heritage Advisory Committee), be amended to reflect the change of Term of Council.

d) That By-Law 1983-95 (Committee of Adjustment) be amended to reflect the change of Term of Council.

e) That the appointment to the Police Services Board be consistently a two-year appointment.

9. Director of Utility Services

Report USWM06-010

Waste Management By-Law

That this item be deferred until the Committee of the Whole meeting of January 8, 2006 in order for Council to be provided with the information that was identified this evening from the delegation from WSI.

10. Director of Planning and Development Services

Report PLBD06-004

Sanitary Backflow Prevention Subsidy Program – Progress Report #2

That Council approve the recommendations outlined in report PLBD06-004, dated December 11, 2006, of the Director of Planning and Development Services, as follows:

That Phase 2 of the Sanitary Backflow Prevention Subsidy Program be extended to December 21, 2007.


 

11. Director of Utility Services

Report USPW06-018

Award of Tender T-38-06 for the Supply and Delivery of Two (2) Half (½) Ton Trucks for the City of Peterborough

That Council approve the recommendations outlined in report USPW06-018 dated December 11, 2006, of the Director of Utility Services, as follows:

a) That Tender T-38-06 for the supply and delivery of two (2) half (1/2) ton trucks for the City of Peterborough be awarded to Holiday Ford, 1555 Lansdowne St. W, Peterborough, Ontario K9J 3J7, in the amount of $51,683.04 (which includes $2,720.16 GST and $3,626.88 PST); and

b) That a budget for this purchase be established to show a $49,000 gross expenditure to be financed from the Public Works Equipment Reserve.

12. Director of Community Services

Report CSAS06-002

Evinrude Centre Scoreboard Replacement

That Council approve the recommendations outlined in report CSAS06-002 dated December 11, 2006, of the Director of Community Services, as follows:

a) That RFP 32-06 for the Evinrude Centre Scoreboard Replacement be awarded to Harris Time Incorporated, 1476 Clearview Drive, Oakville, Ontario for $19,300 plus GST of $1,158, for a total cost of $20,458; and

b) That a $19,300 budget for Evinrude Centre Scoreboard Replacement be established to be funded from a $19,300 portion of the Pepsi Bottling Group's annual user fees paid to the City for supply of vending and beverage services at the City’s arenas.

13. City Administrator

Report CAO06-006

Recruitment Process for Director of Utility Services

That Council approve the recommendations outlined in report CAO06-005 dated December 11, 2006, of the CAO, as follows:

a) That the CAO proceed with the process to engage an executive search firm to assist with the recruitment of the Director of Utility Services and that funds for the contract in the amount of up to $33,000 plus taxes and disbursements be allocated from the 2006 Contingency Account.

b) That the balance of the Report be received for information.

14. City Administrator

Report CAO06-007

City of Peterborough Holdings Inc. Salary Disclosure

That Council approve the recommendations outlined in report CAO06-007 dated December 11, 2006, of the CAO, as follows:

That the report be received for information.


 

15. Director of Finance and Administration

Report FAFS06-029

Award of RFP P-28-06 for the Supply of a General Insurance Program and Risk Management Services

That Council approve the recommendations outlined in Report FAFS06-029 dated December 11, 2006 of the Director of Finance and Administrative Services as follows:

a) That the Request for Proposals Document P-28-06, for the supply of a General Insurance Program and Risk Management Services, be awarded to the Frank Cowan Company Limited, 4 Cowan Street East, Princeton, Ontario, N0J 1V0 for the renewal period December 31, 2006 to December 30, 2007 at a total cost of $586,492 excluding taxes.

b) That the City extend its Insurance and Risk Management Program agreement to the Frank Cowan Company Limited for a further four-year period commencing for the coverage year December 31, 2007 to December 30, 2011 subject to satisfactory annual premium discussions as determined by the Director of Finance and Administrative Services.

16. CORRESP06-030

County of Prince Edward

2006 Municipal Property Assessment Corporation Levy

That correspondence CORRESP06-030, from the County of Prince Edward, regarding the 2006 Municipal Property Assessment Corporation Levy, be received for information and that staff provide a report on impact for following this course of action.

17. CORRESP06-031

Township of Chisholm

Municipal Property Assessment Values

That correspondence CORRESP06-031, from the Township of Chisholm regarding Municipal Property Assessment Values, be received for information and that staff provide a report on impact for following this course of action.

18. CORRESP06-032

Loyalist Township

Waste Derived Fuel in Cement Kilns

That the City of Peterborough supports the continued investigation into the potential for the burning of waste derived fuel in cement kilns provided the requirements of the Environmental Assessment Act, the Environmental Protection Act and current Air and Waste Management guidelines & legislation are met.

19. CORRESP06-033

Best Western Otonabee Inn

Report PLPD06-085

That correspondence CORRESP06-033, from the Best Western Otonabee Inn, regarding Report PLPD06-085, be received and referred to staff for consideration in a future report.


 

20. Election Signage

That a report be requested from the CAO on election signage.

ll of which is respectfully submitted,

Councillor B. Hall

Chairman

December 11, 2006