City Hall Seniors Living Internal Business Visiting Online Services Business Crossing Guards Living Living City Hall PACAC Geomatics/Mapping Mayor's Action
Committee
Emergency & Risk Management Accessibility Transit Search Wellness Centre FAQ Sitemap Contact Us Living Living News Living Election Wall of Honour Business
City city image
   
Reduce Text Size Reset Text Size Increase Text Size

2006-10-23 City Council

Event date: Monday, October 23, 2006, at 6:30 PM

Agenda - Minutes

City Council Agenda
October 23, 2007 at 6:30 PM - Council Chambers

Remembrance Day Ceremonies

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

1. Adoption of Minutes

Minutes of the meeting of Council held on:

a) October 2, 2006

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Planning Committee Report

None at this time

b) Committee of the Whole Report

John Schrader will make a delegation regarding Item 16 of Committee of the Whole Report 22 (Update on Presumptive Legislation for Ontario Firefighters)

Carol Winter will make a delegation regarding Item 18 of Committee of the Whole Report 22 (Information Update Re: Local Hunger Issues – 2006)

c) Audit Committee Report

None at this time

d) Other Items on this Agenda

None at this time

4. Reports And Communications

a) Planning Committee Report No. 12

Planning Committee meeting of October 10, 2006

b) Planning Committee Report No. 13

Planning Committee meeting of October 16, 2006

c) Committee of the Whole Report No. 23

Committee of the Whole meeting of October 16, 2006

d) Committee of the Whole Report No. 24

Committee of the Whole meeting of October 23, 2006

e) Audit Committee Report No. 2

Committee of the Whole meeting of October 16, 2006

5. By-Laws

06-173 Being A By-Law To Appoint Alternate Community Emergency Management Coordinators

06-174 Being A By-Law To Identify The Responsibilities Of The Chief Administrative Officer

06-175 Being A By-Law Governing Purchasing Policies

06-176 Being A By-Law To Appoint Parking Enforcement Officers At 1 Hospital Drive (Peterborough Regional Health Centre), 384 Rogers Street (Peterborough Regional Health Centre), 171 King Street, 1789 Stenson Boulevard, 61 London Street, 637 The Queensway, 300 Hedonics Road And 223 Aylmer Street North

06-177 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Community Counselling Resource Centre (Emergency Energy Fund)

06-178 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Board Of Health For The Peterborough County City Health Unit

06-179 Being A By-Law To Amend Chapter 89 Of The City Of Peterborough Municipal Code With Respect To Building Officials – Inspectors

06-180 Being A By-Law To Amend Chapter 120 Of The City Of Peterborough Municipal Code With Respect To Property Standards Officers Appointment

06-181 Being A By-Law To Amend Chapter 149 Of The City Of Peterborough Municipal Code With Respect To Zoning Officers - Appointment

06-182 Being A By-Law To Amend The Zoning By-Law For 194 Sophia Street, 297 Armour Road And 182 Sophia Street

06-183 Being A By-Law To Amend The Zoning By-Law For 1127 Chemong Road

06-184 Being A By-Law To Amend The Zoning By-Law For 286 Simcoe Street And 375 Stewart Street

6. Other Business

7. By-Law To Approve Actions Of Council

06-185 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On October 23, 2006

8. Adjournment


City Council Minutes
October 23, 2007 at 6:30 PM - Council Chambers

Roll Call:

Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Guiel
Councillor Hall
Councillor Herring
Councillor Juby
Councillor Rexe
Councillor Vass
Mayor Sutherland

Absent:

Councillor Cahill

Ceremonial Presentations

A Remembrance Day ceremony was held in the Council Chambers.

Minutes – October 2, 2006

Moved by Councillor Clarke, seconded by Councillor Juby

That the Minutes of the meeting of Council held on October 2, 2006 be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

Councillor Clarke indicated an interest in Item 2 of Planning Report 12 (Report PLPD06-080, Application for Site Plan Approval, Minute Maid Expansion, Phase II) as his employer is in direct competition with the applicant.

Delegations

Planning Committee

Marie Bongard made a delegation regarding Item 3 of Planning Committee Report 12 (Application for Site Plan Approval, 2350 Woodglade Blvd., 7,118.7 square metre (76,628.3 square foot) Neighbourhood Commercial Centre and Item 5 of Planning Committee Report 12 (1127 Chemong Road, Imperial Oil Limited)

Ivan Bateman, 244 Rogers St. made a delegation regarding Item 3 of Planning Committee Report 12 (Application for Site Plan Approval, 2350 Woodglade Blvd., 7,118.7 square metre (76,628.3 square foot) Neighbourhood Commercial Centre and Item 5 of Planning Committee Report 12 (1127 Chemong Road, Imperial Oil Limited)

Committee of the Whole

John Schrader made a delegation regarding Item 16 of Committee of the Whole Report 23 (Update on Presumptive Legislation for Ontario Firefighters).

Carol Winter made a delegation regarding Item 18 of Committee of the Whole Report 23 (Information Update Re: Local Hunger Issues – 2006).

Rhonda Avery, 766 Park Street North made a delegation regarding Item 18 of Committee of the Whole Report 23 (Information Update Re: Local Hunger Issues – 2006).

Marie Bongard made a delegation regarding Item 18 of Committee of the Whole Report 23 (Information Update Re: Local Hunger Issues – 2006)

Audit Committee

There were no delegations

Other Items on This Agenda

There were no delegations

Report Number 12 of the Planning Committee

Moved by Councillor Eggleton, seconded by Councillor Juby

That Report Number 12 of the Planning Committee Meeting of October 10, 2006, be approved.

Moved by Councillor Eggleton, seconded by councillor Hall

That the drive-through use be deleted from the recommendation in Item 14.

“LOST”

Upon the original motion of Councillors Eggleton and Juby, less item #2, this motion carried.

Upon Item 2, this motion carried,

Report Number 13 of the Planning Committee

Moved by Councillor Doris, seconded by Councillor Clarke

That Report Number 13 of the Planning Committee Meeting of October 16, 2006, be approved.

“CARRIED”


Report Number 23 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Guiel

That Report Number 23 of the Committee of the Whole Meeting of October 16, 2006, be approved.

Item #14 (Report FAFS06-028 - Purchasing Policy By-Law)

Moved by Councillor Rexe, seconded by Councillor Clarke

That the City Administrator and the City Treasurer and other appropriate Directors meet with Representatives of Local 504 and Local 126 of the Canadian Union of Public Employees (CUPE) to review the purchasing policy by-law, as approved October 23, 2006, to discuss any areas of potential concern and that the City Administrator report back to the January 8, 2007 Committee of the Whole to provide an update on the discussions and proposed changes to the by-law, if any are required.

"CARRIED"

Item #19 c) - Traffic Technical Committee

Moved by Councillor Clarke, seconded by Councillor Doris

That Item #19 c) be deleted.

“CARRIED”

Moved by Councillor Clarke, seconded by Councillor Doris

That an adult crossing guard (during morning and afternoon periods only) be temporarily placed at the intersection of Fairmount Blvd. And Kildare Rd.

That the Comprehensive parking By-Law be amended to implement a No Stopping Anytime restriction on both sides of Fairmount Blvd. From the north limit of Kawartha Dr. to the north limit of Norwood Terrace.

Both recommendation 1 and 2 be monitored and re-evaluated as part of the overall plan for improved pedestrian opportunities.

“CARRIED”


Item #16 - Presumptive Legislation

Moved by Councillor Clarke, seconded by Councillor Doris

That the City of Peterborough continue to support the prompt and efficient processing by the Workplace Safety and Insurance Board, with no undue delay in time or unreasonable burden of paperwork, of every legitimate claim filed by full-time firefighters working for the City of Peterborough.

And further that this motion be forwarded to Premier McGuinty and MPP Jeff Leal.

“CARRIED”

Moved by Councillor Vass

That the CAO provide a position related to Work related Health and Safety issues regarding other occupations that Fire Fighters may engage in off hours from the Fire Department.

“CARRIED”

Report Number 24 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Eggleton

That Report Number 24 of the Committee of the Whole Meeting of October 23, 2006, be approved.

"CARRIED"

Report Number 2 of the Audit Committee

Moved by Councillor Clarke, seconded by Councillor Hall

That Report Number 2 of the Audit Committee Meeting of October 16, 2006, be approved.

"CARRIED"

By-Laws

Moved by Councillor Guiel, seconded by Councillor Rexe

That the following by-laws be read a first, second and third time:

06-173 Being A By-Law To Appoint Alternate Community Emergency Management Coordinators

06-174 Being A By-Law To Identify The Responsibilities Of The Chief Administrative Officer

06-175 Being A By-Law Governing Purchasing Policies

06-176 Being A By-Law To Appoint Parking Enforcement Officers At 1 Hospital Drive (Peterborough Regional Health Centre), 384 Rogers Street (Peterborough Regional Health Centre), 171 King Street, 1789 Stenson Boulevard, 61 London Street, 637 The Queensway, 300 Hedonics Road And 223 Aylmer Street North

06-177 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Community Counselling Resource Centre (Emergency Energy Fund)

06-178 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Board Of Health For The Peterborough County City Health Unit

06-179 Being A By-Law To Amend Chapter 89 Of The City Of Peterborough Municipal Code With Respect To Building Officials – Inspectors

06-180 Being A By-Law To Amend Chapter 120 Of The City Of Peterborough Municipal Code With Respect To Property Standards Officers Appointment

06-181 Being A By-Law To Amend Chapter 149 Of The City Of Peterborough Municipal Code With Respect To Zoning Officers - Appointment

06-182 Being A By-Law To Amend The Zoning By-Law For 194 Sophia Street, 297 Armour Road And 182 Sophia Street

06-183 Being A By-Law To Amend The Zoning By-Law For 1127 Chemong Road

06-184 Being A By-Law To Amend The Zoning By-Law For 286 Simcoe Street And 375 Stewart Street

“CARRIED”

New Business

Letters of congratulation were read to Mayor Sutherland on the occasion of her final Council meeting from various Mayors of Municipalities in Ontario.

Moved by Councillor Rexe, seconded by Councillor Clarke

That Councillor Vass be allowed to introduce a motion.

“CARRIED”


Moved by Councillor Vass, seconded by Councillor Guiel

That the outgoing council unanimously support the issuance of transit passes for community volunteers and that staff bring back a report on issuance and fee structure.

“CARRIED”

Moved by Councillor Vass, seconded by Councillor Hall

That staff be directed to provide a report on drive-throughs in the municipality.

“CARRIED”

Confirmatory By-Law

Moved by Councillor Rexe, seconded by Councillor Hall

That the following by-law be read a first, second and third time:

06-185 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held October 23, 2006

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Clarke

That this meeting of City Council adjourn at 8:28 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Sylvia Sutherland

Mayor


 

PLANNING COMMITTEE REPORT NO. 12

OCTOBER 10, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD OCTOBER 23, 2006

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, OCTOBER 10, 2006, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD06-081

Application for Condominium Approval

14 Units at 877 Wentworth Street

That Council approve the recommendations outlined in report PLPD06-081 dated October 10, 2006 of the Planner, Urban Design as follows:

a) That the application for condominium approval submitted by 812809 Ontario Inc. to exempt 14 units from the Section 50 requirements of the Planning Act (as amended) in accordance with Subsection 50(3) of the Condominium Act (as amended) at 877 Wentworth Street be approved.

b) That the condominium plans be submitted to the satisfaction of the Director of Planning and Development Services Department.

c) That the Director of Planning and Development Services be given authorization to stamp, date, and sign the condominium plans indicating approval, by the Council of the Corporation of the City of Peterborough, under Section 50 of the Condominium Act, (as amended).

d) That the registration of the condominium plans be withheld until such time as the Building Division indicates that all the units are ready for occupancy.

2. Director of Planning and Development Services

Report PLPD06-080

Application for Site Plan Approval

Minute Maid Expansion, Phase II

823 Erskine Avenue and 781 Lansdowne Street West

That Council approve the recommendations outlined in report PLPD06-080, dated October 10, 2006, of the Planner, Urban Design, as follows:

a) That the Site Plan Application submitted by Landmark Associates Limited for the construction of building additions totalling 9,883.8 square metres (106,392 square feet) for beverage production and warehousing at 823 Erskine Avenue and 781 Lansdowne Street West, be approved subject to the following conditions:

i) The deposit of a Parkland Levy in accordance with The Planning Act, as amended.

ii) The deposit of site work performance security in the amount of $80,000.00.

iii) A cash deposit or appropriate security, to be determined by the Director of the Utility Services, representing the capital costs to complete capacity improvements to High Street, Borden Avenue and Erskine Avenue, in the vicinity of the proposed development.

iv) That the driveway access from The Kingsway to the west side of 823 Erskine Avenue be constructed to the standard of a public street, all to the satisfaction of the Director of Utility Services.

v) The Site Plan Agreement recognize Minute Maid’s continued use of the City owned land abutting the west lot line of 823 Erskine Avenue until it is dedicated as a public street.

3. Director of Planning and Development Services

Report PLPD06-060

Application for Site Plan Approval

2350 Woodglade Blvd.

7,118.7 square metre (76,628.3 square foot)

Neighbourhood Commercial Centre

That Council approve the recommendations outlined in report PLPD06-060 dated October 10, 2006, of the Planner, Urban Design, as follows:

a) That the Site Plan Application submitted by MHBC Planning for the construction of a 7,118.7 square metre (76,628.3 square foot) Neighbourhood Commercial Centre at 2350 Woodglade Boulevard be approved, subject to:

i) the deposit of site work performance security in the amount of $100,000.00;

ii) the submission of all the technical information to the satisfaction of the City’s Site Plan Review Committee;

iii) the deposit of $50,000.00 for the construction of off-site screening and buffering measures to be applied primarily to the south side of the Sherbrooke Street road allowance across from the property at 2350 Woodglade Boulevard, at the time Sherbrooke Street is widened.

iv) the establishment of an easement in favour of the City for the existing storm sewer near the corner of Woodglade Boulevard and Sherbrooke Street;

v) the construction of sidewalks to City standards, across the Sherbrooke Street and Woodglade Boulevard frontages of the property.

b) That the Sign By-Law be amended, in accordance with the draft By-Law attached hereto as Schedule “A”.

That Item a) iii) be amended to delete the words “at the time that Sherbrooke Street is widened”.

That Item c) added that staff report on the feasibility of sound attenuation to the south side of Sherbrooke St.

That Item d) be added to direct staff to continue negotiation of an appropriate acoustic fencing on the north boundary.


4. Director of Planning and Development Services

Report PLPD06-054

182, 194 Sophia Street & 297 Armour Road Rezoning

(Fishercast Global Corporation)

That Council approve the recommendations outlined in report PLPD06-054 dated October 10, 2006, of the Planner, Policy and Research, as follows:

a) That the application to amend the SP.19 Special District zoning of the property at 194 Sophia Street to permit a specific set of Prestige industrial uses and parking to be provided within 130 metres of the property and delete the alternate regulation .120 permitting a connection of the building on the property to the building on 182 Sophia Street be approved.

b) That the application to amend the SP.19 Special District zoning of the property at 297 Armour Road by deleting it and applying a new SP.327 Special District Zoning to permit the use of the property for a motor vehicle parking lot be approved.

c) That the proposal to delete the application of alternate regulation .119 to 182 Sophia Street that would permit a covered walkway connection between 182 Sophia Street and 194 Sophia Street be approved.

d) That an “H” - Holding symbol be applied to the zoning of both 194 Sophia Street and 297 Armour Road to be removed from both properties at such time that a Site Plan agreement has been approved for the parking lot at 297 Armour Road.

5. Director of Planning and Development Services

Report PLPD06-077

1127 Chemong Road

Imperial Oil Limited

That Council approve the recommendation outlined in Report PLPD06-077, dated October 10, 2006 of the Land Use Planner, as follows:

That the application for Zoning By-Law Amendment, submitted by Imperial Oil Limited, to rezone the property known as 1127 Chemong Road from the SP.105 Special District to a modified SP.105 Special District to permit a convenience store and drive-through eating establishment in addition to the permitted gas bar and car wash, be approved as set out in the draft by-law amendment included as Exhibit “C” to Report PLPD06-077.

6. Director of Planning and Development Services

Report PLPD06-078

286 Simcoe Street and 375 Stewart Street

YWCA

That Council approve the recommendations outlined in Report PLPD06-078, dated October 10, 2006 of the Land Use Planner, as follows:

a) That the application for Zoning By-Law Amendment, submitted by the YWCA, to rezone the properties known as 286 Simcoe Street and 375 Stewart Street to permit a multi suite residence with administration and support services with a total of four on-site parking spaces, be approved as set out in the draft by-law amendment included as Exhibit “D” to Report PLPD06-078.

b) That a “H” Holding Symbol be placed on the SP.326 Special District zone for the subject property, to be removed conditional upon the following:

i) Approval of a site plan and entering into a site plan agreement.

7. Director of Planning and Development Services

Report PLPD06-079

Liftlock Functional Planning Study

That Council approve the recommendations outlined in Report PLPD06-079 dated October 10, 2006, of the Acting Manager of Planning, as follows:

a) That the Liftlock Functional Planning Study, attached as Appendix 1 to Report PLPD06-079, completed by T.M. Robinson Associates, and the accompanying Technical Appendices completed by the Study Team be received.

b) That the Planning Division be authorized to initiate the public process for the preparation and adoption of a Secondary Plan for the Liftlock Secondary Planning Area.

All of which is respectfully submitted,

Councillor S. Eggleton

Acting Chair

October 10, 2006


 

PLANNING COMMITTEE REPORT NO. 13

OCTOBER 16, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD OCTOBER 23, 2006

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, OCTOBER 16, 2006, RECOMMENDS AS FOLLOWS:

1. Director of Planning and Development Services

Report PLPD06-082

Final Approval of Plan of Subdivision 15T-05501 Waverley Heights Subdivision – 1170 Armour Road

That Council approve the recommendations outlined in Report PLPD06-082 dated October 16, 2006, of the Director of Planning & Development Services as follows:

a) That City Council grant Final Approval to Plan of Subdivision 15T-05501 as shown on Exhibit B attached to Report PLPD06-082 located at 1170 Armour Road;

b) That the Mayor and City Clerk be authorized to execute a Subdivision Agreement with 1587345 Ontario Inc. for the development of 194 single detached lots.

c) That City Council authorize the Director of Planning and Development Services to sign the final plans on behalf of the Corporation of the City of Peterborough once the required clearance letters are received from Otonabee Conservation and Department of Fisheries and Oceans.

d) The effective date of Final Approval shall be the date the final plans for registration are received by the Planning & Development Services Department.

e) That $45,000 be transferred from the Flood Reduction Master Plan (FRMP) Reserve - Capital Levy to fund the construction of a 100 year flow storm sewer on Bissonette Drive to alleviate an existing flooding situation on Frances Stewart Road and Scollard Drive.

2. Director of Planning and Development Services

Report PLPD06-085

Road Widening and Site Plan Control

That Council approve the recommendations outlined in report PLPD06-085 dated October 16, 2006, of the Director of Planning and Development Services, as follows:

a) That the City bear the expense of the reference plan of survey for any road widening required in connection with the approval of a site plan.

b) That Report PLPD06-085 outlining the current policy of the City with respect to Road Widening at the time of Site Plan Approval be received and that the October 2, 2006 resolution of Council be reviewed as part of the Official Plan Review to be completed in 2007 and that Council be advised of the implications of implementation.

All of which is respectfully submitted,

Councillor J. Doris

Chairman

October 16, 2006


 

COMMITTEE OF THE WHOLE REPORT NO. 23

MEETING OF OCTOBER 16, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD OCTOBER 23, 2006

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON OCTOBER 16, 2006, RECOMMENDS AS FOLLOWS:

1. Report of Caucus

Director of Planning and Development Services

Report PLPD06-069

Purchase of a Recreational Hangar and Transfer of Funds

That Council approve the recommendation outlined in report PLPD06-069 dated October 16, 2006, of the Property Asset Manager, as follows:

a) That Council approve the purchase of a recreational hangar from Mr. David Carlaw for a purchase price of $45,000 plus GST of $2,700, and staff be directed to sell the structure in order to remove it from the serviced area of the Airport.

b) That Council approve the transfer of $60,000 from Airport Capital Account 102 998195662 (Upgrade Facilities) to Airport Capital Account 102 988165662 (Commercial Lot Preparation) to cover this expenditure and the extension of a fire main authorized by Council under report PLPD06-056.

2. Director of Planning and Development Services

Report PLPD06-084

765 Churchhill Drive – Declaration of Property as Surplus to Municipal Requirements

That Council approve the recommendation outlined in report PLPD06-084 dated October 16, 2006, of the Property Asset Manager, as follows:

That Council declare the property at 765 Churchill Drive, and the abutting unopened road allowance as surplus to the needs of the municipality, and that the Property Asset Manager be directed to offer the property for sale.

3. Director of Planning and Development Services

Report PLBD06-003

Renewal of Agreement with Board of Health for the Peterborough County City Health Unit

Re: Inspections of On-Site Sewage Disposal Systems in the City of Peterborough

That Council approve the recommendations outlined in report PLBD06-003, dated October 16, 2006, of the Chief Building Official, as follows:

a) That the agreement between the Corporation of the City of Peterborough and the Board of Health for the Peterborough County City Health Unit for inspection services for on-site sewage disposal systems (septic systems) be renewed for another two year term, retroactive from April 6, 2006 to April 5, 2008.

b) That the Mayor and Clerk be authorized to sign and seal the necessary agreement.


4. Director of Community Services

Report CSCH06-011

Changes to Heritage Procedures

That Council approve the recommendations outlined in CSCH06-011 dated October 16th, 2006, of the Director of Community Services, as follows:

a) That pursuant to the Ontario Heritage Act (R.S.O. 1990, CHAPTER O.18) Section 33, as amended 2005, Council delegate the power to consent to a specific class or type of alterations to property designated as being of cultural heritage value or interest to the City’s Heritage Preservation Officer, and;

b) That pursuant to the Ontario Heritage Act Section 27.1 as amended by the Stronger City of Toronto for a Stronger Ontario Act, 2006, the register of places of cultural heritage value or interest kept by the clerk, be upgraded to include properties that have not been designated under Part 4 of the Act, but that the Council and municipality believe to be of cultural heritage value or interest, and;

c) That The Standards and Guidelines for the Conservation of Historic Places in Canada produced by the federal government under the Historic Places Initiative be adopted by the City as the standards for the conservation of properties designated under the Ontario Heritage Act.

5. Director of Utility Services

Report USPW06-015

Purchase of One (1) Utility Works Van for the City of Peterborough

That Council approve the recommendation outlined in report USPW06-015 dated October 16, 2006, of the Manager of Public Works, as follows:

That the City purchase one (1) Dodge Sprinter Utility van for the City of Peterborough from J.J. Stewart Motors Ltd., 2239, 8th Line, P.O. Box 98, Norwood, ON, K0L 2V0, in the amount of $46,101.00 plus $2,766.06 GST and $3,688. 08 PST for a total cost of $52,555.14 as a sole source purchase.

6. Director of Utility Services

Report USEC06-044

Byersville Creek Erosion Control Works – Additional Costs

That Council approve the recommendations outlined in Report USEC06-044 dated October 16, 2006 of the Director of Utility Services, as follows:

a) That the existing Purchase Order to National Capital Engineering be extended by $14,700 plus GST to cover additional consulting fees for design, inspection and contract administration; and

b) That the existing Purchase Order to Drain Bros. Excavating be extended by $85,000 plus GST to cover additional construction costs


7. Director of Utility Services

Report USEC06-045

Sanitary Service Replacement – 990 Parkhill Road West

That Council approve the recommendations outlined in Report USEC06-045 dated October 16, 2006 of the Director of Utility Services, as follows:

That payment to Accurex Inc., Peterborough, in the amount of $30,972.99 plus GST be acknowledged for costs incurred to replace the sanitary service to 990 Parkhill Road West.

8. Director of Finance and Administrative Services

Report FAFS06-027

Tax Appeals Made Under Section 357 of the Municipal Act

That Council approve the recommendation outlined in report FAFS06-027 dated October 16, 2006, of the Director of Finance and Administrative Services, as follows:

That Council approve the Finance Committee report dated September 28, 2006, attached to report FAFS06-027, recommending net tax reductions in the amount of $43,302.80, calculated in accordance with Section 357 of The Municipal Act 2001.

9 City Clerk

Report FACLK06-019

Citizen Committee Appointments

That Council approve the recommendations outlined in report FACLK06-019 dated October 16, 2006, of the City Clerk, as follows:

That the Citizen Appointments to Council Committees due to expire in 2006 be extended to January 31, 2007.

10. CORRESP06-024

Gary Larson

Former White Rose Building

That correspondence CORRESP06-024, from Gary Larson regarding the former white rose building be received for information.

11 CORRESP06-025

Township of Admaston/Bromley

Resolution Regarding the Ontario Disaster Relief Assistance Program

That correspondence CORRESP06-025, from the Township of Admaston/Brolemy regarding the Ontario Disaster Relief Assistance Program be received.


12. CORRESP06-026

Township of Carlow/Mayo

Municipally Owned Vehicles

That correspondence CORRESP06-026, from the Township of Carlow/Mayo regarding municipally owned vehicles be received for information.

13 CORRESP06-029

Tom MacKenzie

That correspondence CORRESP06-029, from Tom MacKenzie, regarding the use of sandwich board signs in the downtown core, be received for information.

14 Director of Finance and Administrative Services

Report FAFS06-028

Purchasing Policy By-Law

That Council approve the recommendation outlined in report FAFS06-028 dated October 16, 2006, of the Director of Finance and Administrative Services as follows:

That the Purchasing Policy By-Law as attached to report FAFS06-028 as Appendix A be adopted.

That the Administrative Committee be granted the authority to award tenders for construction and engineering tenders that are awarded to the lowest bidders and within the approved budget for the project.

Council at its meeting of October 23, 2006, passed the following amendment to the Purchasing Policy:

That the City Administrator and the City Treasurer and other appropriate Directors meet with Representatives of Local 504 and Local 126 of the Canadian Union of Public Employees (CUPE) to review the purchasing policy by-law, as approved October 23, 2006, to discuss any areas of potential concern and that the City Administrator report back to the January 8, 2007 Committee of the Whole to provide an update on the discussions and proposed changes to the by-law, if any are required.

15. Director of Community Services

Report CSD06-006

Rental Use of City-owned Facilities

That Council approve the recommendations outlined in report CSD06-006, dated October 16, 2006, of the Director of Community Services, as follows:

a) That City-owned facilities not be rented for liquidation sales, public auctions of new merchandise, and exclusively commercial activities

b) That the rental use of City-owned facilities be restricted to a range of special events and activities similar to and including: sports, recreation and leisure; arts, culture, heritage and entertainment; fairs, trade shows and exhibitions; family, group and community celebrations and picnics; fund-raisers, crafts sales and bazaars; public auctions of used goods; religious services, weddings and receptions; conferences, conventions, workshops, meetings and instructional courses; and flea markets and farmers markets.

16. Director of Community Services

Report CSD06-007

Update on Presumptive Legislation for Ontario Firefighters

That Council approve the recommendation outlined in report CSD06-007 dated October 16, 2006, of the Director, Community Services as follows:

That Council receive the information report on Presumptive Legislation for Ontario Firefighters.

Council at its meeting of October 23, 2006, passed the following resolutions:

That the City of Peterborough continue to support the prompt and efficient processing by the Workplace Safety and Insurance Board, with no undue delay in time or unreasonable burden of paperwork, of every legitimate claim filed by full-time firefighters working for the City of Peterborough.

And further that this motion be forwarded to Premier McGuinty and MPP Jeff Leal.

That the CAO provide a position related to Work related Health and Safety issues regarding other occupations that Fire Fighters may engage in off hours from the Fire Department.

17. Director of Social Services

Report SS06-021

2006 Emergency Energy Fund

That Council approve the recommendations outlined in Report SS06-021, dated October 16, 2006, of the Director of Social Services, as follows:

a) That the Request for Proposal P26-06, for the administration of the Emergency Energy Fund, for the City and County of Peterborough, be awarded to Community Counselling and Resource Centre.

b) That a by-law be passed to authorize the Mayor and Clerk to execute the agreement between the Corporation of the City of Peterborough and Community Counselling and Resource Centre.

18. Director of Social Services

Report SS06-020

Information Update Re: Local Hunger Issues - 2006

That Council approve the recommendation outlined in Report SS06-020 dated October 2nd 2006, of the Director of Social Services, as follows:

Council receive the information update outlining actions taken by the Social Services Department to address local hunger issues.

19. Director of Utility Services

Report USTR06-023

Traffic Technical Committee

That Council approve the recommendations outlined in Report USTR06-023, dated October 23, 2006, from the Director of Utility Services, as follows:

The Traffic Technical Committee recommends:

a) That a by-law be enacted to amend By-Law 93-100 (Parking By-Law) to include ‘No Parking’ restriction for Over-sized Vehicles on any street except in a signed commercial vehicle loading zone.

b) That a by-law be enacted to amend By-Law 93-100 (Parking By-Law) to restrict parking within five metres of a driveway in order to reduce site obstructions for vehicles exiting a driveway.

d) That Transportation Staff continue to monitor traffic operations at the intersection of Middlefield Road and Trailview Drive/Milford Drive as development progresses for potential installation of additional right-of-way traffic control.

e) That City Staff undertake a comprehensive operational review of the roadway network in the vicinity of the Aylmer Street and Edinburgh Street intersection and forward recommendations back through the TTC. The Traffic Technical Committee also recommends that pavement markings be installed at the intersection.

f) That traffic operational changes not be implemented on Spillsbury Drive, and that City Staff undertake a follow-up speed study and traffic volume study to monitor for changes as development in the area is completed.

That Item #c, That an adult crossing guard not be implemented at the intersections of Parkhill Road / Pinehill Drive, Fairmount Boulevard / Weller Street and Wallis Drive / Weller Street, be deferred.

Council at its meeting of October 23, 2006, passed the following amendment:

That Item #19 c) be deleted.

That an adult crossing guard (during morning and afternoon periods only) be temporarily placed at the intersection of Fairmount Blvd. and Kildare Rd.

That the Comprehensive parking By-Law be amended to implement a No Stopping Anytime restriction on both sides of Fairmount Blvd. From the north limit of Kawartha Dr. to the north limit of Norwood Terrace.

Both recommendation 1 and 2 be monitored and re-evaluated as part of the overall plan for improved pedestrian opportunities.

20. Director of Utility Services

Report USEC06-043

Control of Waterfront in City Parks

That the matter of control of waterfront in parks be deferred until additional information is obtained.

21. Director of Planning and Development Services

Report PLPD06-086

Visitor Centre Update

That Report PLPD06-086, being a status report on the Visitor Centre at the Parkway and Crawford Drive, be received.


22. Director of Finance and Administrative Services

Report FAFS06-026

Tender T-39-06

Snow Plowing, Sanding, Salting Hand Shovelling of Various City-owned Properties

That Council approve the recommendations outlined in report FAFS06-026, dated October 16, 2006 of the Director of Finance and Administrative Services, as follows:

a) That Tender T-39-06 for Snow Plowing, Sanding, Salting and Hand Shovelling at Various City-Owned Properties for the winter season of 2006/2007 be awarded as follows:

i) That Crossman Excavating, 367 Gifford Drive, Ennismore, K0L 1T0 be awarded the work at Queen Alexandra C.C, Kinsmen Arena, Northcrest Arena, Evinrude Centre, Peterborough Day Care and Peterborough Museum and Archives at a per event cost as shown on Appendix A-2 appended to report FAFS06-026.

ii) That Walsh Bros., 2200 Keene Road, Peterborough, K9J 6X9 be awarded the work at the Memorial Centre and Morrow Park at a per event cost as shown on Appendix A-2 appended to Report FAFS06-026.

23. City Solicitor

Report OCS06-007

A Report Concerning the Treatment of Mail Addressed to City Councillors

That Council approve the recommendation outlined in report OCS06-007, dated October 16, 2006, of the City Solicitor, as follows:

That report OCS06-007 be received for information.

24. Mayor Sylvia Sutherland

Report COU06-011

By-Law to Identify the Responsibilities of the Position of Chief Administrative Officer/City Administrator

That Council approve the recommendation outlined in report COU06-011dated October 16, 2006 of Mayor Sylvia Sutherland, as follows:

That a By-Law be enabled to identify the responsibilities of the Chief Administrative Officer/City Administrator in the form attached, as Appendix A, and that By-Law 1980-38 be repealed.

25. CORRESP06-027

Triple T Holdings Ltd.

That correspondence CORRESP06-027, from Triple T Holdings Ltd. regarding deferral of development charges, be received for information and no further action be taken.


26. CORRESP06-028

Ernie Hardeman, M.P.P.

That correspondence CORRESP06-028, from Ernie Hardeman, MPP, regarding the proposed Provincial-Municipal Fiscal and Service Delivery Review, be received for information.

27. Permitted Zoning Uses of Hotels/Motels

That a report be prepared on permitted zoning uses of hotels/motels with a focus on the uses that are generally not considered fundamental to the operation of hotels/motels,

All of which is respectfully submitted,

Councillor B. Juby

Chairman

October 16, 2006


 

COMMITTEE OF THE WHOLE REPORT NO. 24

MEETING OF OCTOBER 23, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD OCTOBER 23, 2006

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON OCTOBER 23, 2006, RECOMMENDS AS FOLLOWS:

1. Director of Utility Services

Report USEC06-047

Nassau Mills Road – Ceremonial Dedication in Honour of Veterans

That Council approve the recommendation outlined in Report USEC06-047 dated October 23, 2006 of the Director of Utility Services, as follows:

That a resolution be passed to ceremonially dedicate Nassau Mills Road in honour of Veterans, and to authorize the production and installation of appropriate signage along the road, at the expense of the City.

2. Director of Planning and Development Services

Report PLPD06-054A

182, 194 Sophia Street & 297 Armour Road Rezoning (Fishercast Global Corporation)

That Council approve the recommendation outlined in Report PLPD06-054A dated October 23, 2006, of the Planner, Policy and Research as follows:

That the recommendations originally outlined in report PLP006-054 dated October 10, 2006 be amended by adding the following recommendation:

That an “H” - Holding symbol be applied to the zoning of 194 Sophia Street to be removed at such a time that a site plan agreement is approved that would address the time of loading activities associated with the industrial use of 194 Sophia Street.

3. Director of Utility Services

Report USEC06-046

1127 Chemong Road Need for Right Turn Lane

That Council approve the recommendation outlined in Report USEC06-046 dated October 23, 2006 of the Director of Utility Services, as follows:

That this report be received for information.

4. City Solicitor

Report OCS06-008

Screening Measures on Private Property

That Council approve the recommendation outlined in Report OCS06-008 dated October 23, 2006, of the City Solicitor, as follows.

That this report be received for information.

That staff be directed to draft the criteria for screening measures on private property.

All of which is respectfully submitted,

Councillor B. Juby

Chairman

October 23, 2006


 

AUDIT COMMITTEE REPORT NO. 2

OCTOBER 16, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD OCTOBER 23, 2006

THE AUDIT COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, OCTOBER 16, 2006, RECOMMENDS AS FOLLOWS:

1 Director of Finance and Administrative Services

Report FAFS06-025

PSAB Tangible Capital Asset Mandatory Reporting Requirements and Asset Management Program

That Council approve the recommendations outlined in report FAFS06-025 dated October 16, 2006, of the Director of Finance and Administrative Services as follows:

a) That, as policy, Council endorses the implementation of Public Sector Accounting Board tangible capital assets recording for its 2009 fiscal year and an Asset Management program for the City of Peterborough.

b) That staff undertake appropriate steps to comply with the legislated requirements of the Public Sector Accounting Board that requires the City’s 2009 Financial Statements to reflect tangible capital assets.

c) That staff undertake appropriate steps to ensure the 2009 financial statements include 2008 figures that have been restated based on the new reporting requirements, and that the 2009 budget documents be prepared on a basis consistent with the new PSAB requirements.

d) That a “Tangible Capital Asset Reporting and Management System” project spanning the years 2007-2011 be included in the 2007 capital budget document to be submitted to the next Council for consideration.

e) That the 2007 portion of the “Tangible Capital Asset Reporting and Management System” project include provision to hire, early in 2007 and subject to Council approval, a Project Administrator and an Asset Management Administrative Support Person as 2007 – 2011, temporary full-time positions to work on the project in conjunction with other City staff.

f) That staff complete the work necessary to develop job descriptions, undertake the required job evaluations, and permit the internal and external postings for both positions, before the end of 2006, in order to be able to recruit both positions early in 2007, provided that the 2007-2010 Council approves the project.

g) That a Capital Asset Management Program be designed not only to meet the minimum reporting requirements of PSAB for the 2009 financial statements, but become a permanent effective tool for Council and staff to guide the planning, acquisition, operation and maintenance, renewal and disposal of tangible capital assets in such a way as to minimize the total life cycle cost of owning and operating such assets while delivering good quality service.

h) That staff continues to participate in joint professional groups to resolve the balanced budget legislation issue.


 

2. City Administrator

Update on Internal Auditor Recruitment Process

That the verbal report on the City Administrator on the update on Internal Auditor Recruitment Process be received.

All of which is respectfully submitted,

Councillor H. Clarke

Chairman

October 16, 2006