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2006-05-01 City Council

Event date: Monday, May 01, 2006, at 6:30 PM

Agenda - Minutes

City Council Agenda
May 01, 2006 at 6:30 PM - Council Chambers

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentations:

Mayor Sutherland will present the Mayor's Youth Awards.

Wayne Cotgreave from Emergency Management Ontario will be present to provide Kaschechewan Evacuation Recognition to the City of Peterborough.

Bob Waldron, Chief Building Inspector; Dean Findlay, Deputy Building Inspector; and Eric Chant, Fire Prevention Officer, will make a presentation to Council regarding International Building Safety Week.

1. Adoption of Minutes

Minutes of the meeting of Council held on:

a) April 10, 2006

b) April 24, 2006

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Finance Committee Report

Marie Bongard will make a delegation to Finance Committee Reports 1 and 2 (2006 Budget and 2006 Public Budget Meeting)

a) Planning Committee Report

Kevin Duguay will make a delegation regarding item 3 of Planning Report 5, (200 St. Luke’s Avenue, Amadeo Developments Inc.)

c) Committee of the Whole Report

None at this time.

d) Other Items on this Agenda

None at this time.

4. Reports And Communications

a) Finance Committee Report No. 1

Finance Committee meeting of April 11, 12 and 13, 2006

b) Finance Committee Report No. 2

Finance Committee meeting of April 20, 2006

c) Planning Committee Report No. 5

Planning Committee meeting of April 18, 2006

d) Committee of the Whole Report No. 9

Committee of the Whole meeting of April 24, 2006

5. Notices Of Motion

There are no notices of motion.

6. By-Laws

06-064 Being A By-Law To Appoint Parking Enforcement Officers At 1 Hospital Drive (PRHC), 384 Rogers Street (PRHC) And 839 Talwood Drive

06-065 Being A By-Law To Authorize The Execution Of A Joint Use Agreement For Athletic Sport Fields Between The Corporation Of The City Of Peterborough And The Peterborough Victoria Northumberland And Clarington Catholic District School Board

06-066 Being A By-Law To Enter Into A Twenty-Year Lease With Peterborough Utilities Inc. At A Total Cost Of $450,000.00 Under A Fibre Optic Cable Irrevocable Right Of Use Agreement To Utilize The PUI Supplied Fibre Optic Network To Interconnect Seventy-One Existing Traffic Signals Into The Central Computerized Traffic Signal Control System

06-067 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Accurex Inc. For The Centre Street Reconstruction In The City Of Peterborough (T-14-06)

06-068 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Drain Bros. Excavating Limited For The Monaghan/McDonnel Street Intersection Improvements In The City Of Peterborough (T-16-06).

06-069 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Totten Sims Hubicki Associates (1997) Limited To Conduct A Detailed Design And Contract Administration For The Rehabilitation Of The Aylmer Street Bridge The City Of Peterborough (Q-05-06)

06-070 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And G.D. Jewell Engineering Inc. To Conduct A Detailed Design And Contract Administration For The Rehabilitation Of The Lansdowne Street Bridge The City Of Peterborough (Q-06-06)

06-071 Being A By-Law To Establish User Fees As Approved As Part Of The 2006 Budget Process

7. Other Business

8. By-Law To Approve Actions Of Council

06-072 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On May 1, 2006

9. Adjournment


City Council Minutes
May 01, 2006 at 6:30 PM - Council Chambers

Roll Call:

Mayor Sutherland
Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Guiel
Councillor Hall
Councillor Herring
Councillor Juby
Councillor Rexe
Councillor Vass

Absent

Councillor Cahill

Ceremonial Presentations

Mayor Sutherland presented the Mayor's Youth Awards to Jennifer Takuski for Art and Culture, Christina Pendergest for Academics and Erinn Robertson for Volunteerism.

Wayne Cotgreave from Emergency Management Ontario was present to provide Kaschechewan Evacuation Recognition to the City of Peterborough.

Dean Findlay, Deputy Chief Building Official; and Eric Chant, Fire Prevention Officer, made a presentation to Council regarding International Building Safety Week.

Minutes – April 10 and 24, 2006

Moved by Councillor Clarke, seconded by Councillor Guiel

That the Minutes of the meetings of Council held on April 10 and 24, 2006, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures.

Delegations

Finance Committee

Marie Bongard will make a delegation to Finance Committee Reports 1 and 2 (2006 Budget and 2006 Public Budget Meeting)


Planning Committee

There were no delegations.

Committee of the Whole

There were no delegations.

Other Items on This Agenda

There were no delegations.

Report Number 1 of the Finance Committee

Moved by Councillor Rexe, seconded by Councillor Hall

That Report Number 1 of the Planning Committee Meeting of April 11, 12 and 13, 2006, be approved.

Item #23 (Internal Auditor) was separated for discussion.

Moved by Councillor Hall, seconded by Councillor Guiel

That Item #23 be deleted (Internal Auditor) and that the savings be applied to reduce the tax levy.

Moved by Councillor Guiel

That the Question be Put.

“CARRIED”

Upon the amending motion of Councillors Hall and Guiel, this motion lost.

Moved by Councillor Doris, seconded by Councillor Guiel

That Item #26 (Marina/Arena Coordinator) be deleted and that the savings be applied to reduce the tax levy.

Moved by Councillor Rexe

That the Question be Put.

“CARRIED”

Upon the amending motion of Councillor Doris and Guiel, the motion lost.

Moved by Councillor Rexe, seconded by Councillor Juby

Maximum Seniors and disabled tax credit adjustment

Whereas recommendation 17 of the FINANCE COMMITTEE REPORT NO. 1 MEETING OF APRIL 11, 12 AND 13 establishes new criteria for the tax credit programs offered to senior and disabled and low income seniors including a provision to limit the maximum amount of credit to $625;

AND whereas the $625 limit was intended to set an upper limit based on the total $375 maximum credit available for 2005 plus the amount by which the all inclusive municipal and education tax on assessment for a median single family dwelling not on water increased over 2005, plus the amount by which the average sewer surcharge payable increased over 2005;

AND whereas after all revisions made to the draft 2006 operating budget, the all inclusive municipal and education tax on assessment for a median single family dwelling not on water increased, plus the amount by which the average sewer surcharge payable increased over 2005 levels rounded up to the nearest $5 equals $155

AND whereas the maximum amount of the 2006 tax credit programs offered to senior and disabled and low income seniors for 2006 should, therefore be $375 plus $155 for a total of $530.

Council resolve that recommendation 17 (ii) of the FINANCE COMMITTEE REPORT NO. 1 MEETING OF APRIL 11, 12 AND 13, 2006 establishing the maximum amount of the tax credit offered to senior and disabled and low income seniors be amended to read “and that the amount of credit available be capped at $530 for 2006 “ .

“CARRIED”

Moved by Councillor Rexe, seconded by Councillor Juby

Maximum Seniors and disabled tax credit adjustment

That the list of User Fees Set out in the 2006 Supplementary Documents – “Departmental Work Programs- Organizational Charts – User Fees be amended to include the following user fees:

I. Fee for NSF cheque - $25 per cheque for 2005 and 2006

II. Interest on overdue accounts - 1.25% per month for 2005 and 2006

III. Garbage Tax On Exempt – CVA times applicable garbage tax rates

IV. Individual per hour ice rental cost per skater for Northcrest, Kinsmen, and Evinrude - $25 - $100 depending on number of skaters (1-9) - new for 2006

“CARRIED”

Moved by Councillor Hall, seconded by Councillor Doris

That Item #32 (the Provincial One-time grant) of $3,036,249 be used to apply against the net tax levy.

Moved by Councillor Rexe

That the Question be Put.

“CARRIED”


Recorded Vote

A recorded vote on Item #32 was requested by Councillor Hall.

Yea

Nay

Councillor Guiel

Councillor Herring

Councillor Hall

Councillor Eggleton

Councillor Doris

Councillor Juby

Councillor Vass

Councillor Rexe

Councillor Clarke

Mayor Sutherland

"CARRIED"

Upon the amending motion of Councillors Hall and Doris, this motion lost.

Moved by Councillor Rexe

That the Question be Put.

“CARRIED”

Upon the original motion of Councillors Rexe and Hall, this motion carried.

Report Number 2 of the Finance Committee

Moved by Councillor Rexe, seconded by Councillor Hall

That Report Number 2 of the Planning Committee Meeting of April 20, 2006, be approved.

“CARRIED”

Report Number 5 of the Planning Committee

Moved by Councillor Doris, seconded by Councillor Clarke

That Report Number 4 of the Planning Committee Meeting of April 18, 2006, be approved.

Moved by Councillor Vass, seconded by Councillor Guiel

That Otonabee Conservation be requested to provide a detailed report on the Generic Regulations.

Councillor Rexe left the meeting at 8:10 p.m. and returned to the Chamber at 8:13 p.m.

Upon the original motion of Councillors Doris and Clarke, this motion carried.


Report Number 9 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Eggleton

That Report Number 9 of the Committee of the Whole Meeting of April 24, 2006, be approved.

“CARRIED”

Notices of Motion

There were no notices of motion.

By-Laws

Moved by Councillor Guiel, seconded by Councillor Hall

That the following by-laws be read a first, second and third time:

06-064 Being A By-Law To Appoint Parking Enforcement Officers At 1 Hospital Drive (PRHC), 384 Rogers Street (PRHC) And 839 Talwood Drive

06-065 Being A By-Law To Authorize The Execution Of A Joint Use Agreement For Athletic Sport Fields Between The Corporation Of The City Of Peterborough And The Peterborough Victoria Northumberland And Clarington Catholic District School Board

06-066 Being A By-Law To Enter Into A Twenty-Year Lease With Peterborough Utilities Inc. At A Total Cost Of $450,000.00 Under A Fibre Optic Cable Irrevocable Right Of Use Agreement To Utilize The PUI Supplied Fibre Optic Network To Interconnect Seventy-One Existing Traffic Signals Into The Central Computerized Traffic Signal Control System

06-067 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Accurex Inc. For The Centre Street Reconstruction In The City Of Peterborough (T-14-06)

06-068 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Drain Bros. Excavating Limited For The Monaghan/McDonnel Street Intersection Improvements In The City Of Peterborough (T-16-06).

06-069 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Totten Sims Hubicki Associates (1997) Limited To Conduct A Detailed Design And Contract Administration For The Rehabilitation Of The Aylmer Street Bridge The City Of Peterborough (Q-05-06)

06-070 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And G.D. Jewell Engineering Inc. To Conduct A Detailed Design And Contract Administration For The Rehabilitation Of The Lansdowne Street Bridge The City Of Peterborough (Q-06-06)

06-071 Being A By-Law To Establish User Fees As Approved As Part Of The 2006 Budget Process

and the said by-laws, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same

“CARRIED”

New Business

Mayor Sutherland indicated that on Saturday May 6, 2006 a video will be filmed at the Lift Locks in support of Hockeyville. She requested that individuals review the media for details of the event and plan on attend the filming.

Councillor Juby questioned the legality of dumping large waste articles at curbside. Mr. Hart indicated that the articles are left out at the curb in contravention of the waste collection by-law and Public Works and Legal Services endeavour to charge the individuals responsible.

Confirmatory By-Law

Moved by Councillor Eggleton, seconded by Councillor Juby

That the following by-law be read a first, second and third time:

06-072 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held May 1, 2006

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Rexe

That this meeting of City Council adjourn at 8:25 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Sylvia Sutherland

Mayor


 

FINANCE COMMITTEE REPORT NO. 1

MEETING OF APRIL 11, 12 AND 13, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MAY 1, 2006.

THE FINANCE COMMITTEE, AS A RESULT OF ITS MEETING HELD ON APRIL 11, 12 AND 13, 2006, RECOMMENDS AS FOLLOWS:

1. 2006 Budget Recommendations

That Report FAFS06-010 be deferred to the end of the budget process.

That the reduction to the 2006 Land Ambulance Budget be deferred until later in the budget deliberations.

That the following budget recommendations as set out in the 2006 Budget Highlights Book be approved:

1. That the 2006 budget documents, and all estimated revenues and expenditures, tax rates, tax levies, fees, contributions to reserve and reserve funds, and proposed staffing levels referenced in the documents be adopted as amended.

2. It is proposed that the user fees be adopted as part of 2006 budget process and that a by-law be passed that officially establishes the user fees listed. (Page 20)

3. It is recommended that the 2006 tax ratios as set out in on the tax ratios summary page be adopted. (Page 38)

4. It is recommended that the City maintain a capping policy for 2006 that establishes a maximum increase threshold at the greater of:

a) 10% of the previous year’s annualized capped tax and

b)5% of the previous year’s annualized CVA tax for eligible property, and

c) Imposing a threshold adjustment for capped properties where the required billing adjustment (credits only) is within $250 of the properties’ CVA tax; in this instance, no capping credit would be applied, and affected properties would be billed at their full CVA tax level. (Page 44)

5. It is recommended that the 2006 rate by-law state that the City will impose an 80% threshold on the tax level for eligible new construction for 2006. (Page 45)

6. It is recommended that in keeping with past practice and to maintain the status quo the following additional tax policy recommendations be adopted:

a) That the tax reductions for mandated subclasses of Vacant/Units remain at 30% of commercial and 35% of industrial.

b) That the tax rate for farmland awaiting development subclasses be established at 25% of the residential rate. (Page 45)

7. It is proposed that any surplus funds from 2006 operations in excess of $100,000 be transferred to the capital fund to finance capital works. (Page 56)

8. It is recommended that all of the new full time staff, including conversion of temporary to permanent, and new full-time temporary staff shown on Chart P2-21, that have not been previously approved, be approved. (Page 79)

9. It is recommended that any unused PTS budget at the end of 2006 be transferred to the Electronic Data Processing (EDP) Reserve, subject to the overall year end position and that if actual 2006 costs exceed the 2006 budget, funds may be drawn from the EDP reserve. (Page 118)

10. It is recommended that:

a) A “Flood Reduction Master Plan Reserve – Capital Levy” be established and to be funded from a capital levy transfer from the operating budget

b) And that a Flood Reduction Master Plan Reserve – Sewer Surcharge” be established to be funded from a transfer of sewer surcharge from the operating budget

c) And that any FRMP projects to be undertaken will show funding from one or both of the reserves (Page 158)

11. It is recommended:

a) That for 2006, $1.5 million capital levy be transferred to the “Flood Reduction Master Plan Reserve – Capital Levy” and that the $1.5 million come from “regular” base capital levy as opposed to a new capital levy surcharge

b) And that for 2006, $2.5 million sewer surcharge revenue be transferred to the “Flood Reduction Master Plan Reserve – Sewer Surcharge” (Page 159)

12. It is recommended that any unused portion of the 2006 Winter Control budget that may exist at year-end be transferred to the Winter Control Reserve, subject to the overall year-end position and that if actual 2006 Winter Control costs exceed the 2006 budget, funds may be drawn from the Winter Control reserve. (Page 163)

13. It is recommended, to the next Council, to consider increasing the contribution to the Waste Management Reserve Fund to $350,000 for the years 2007, 2008 and 2009. (Page 204)

14. It is recommended that any unused Ontario Works net budget at the end of 2006 be transferred to the Ontario Works Reserve, subject to the overall year end position and that if actual 2006 Ontario Works costs exceed the 2006 budget, funds may be drawn from the Ontario Works reserve. (Page 220)


15. It is recommended that any surplus in the 2006 Housing Operating budget at the end of 2006 be transferred to the Social Housing Reserve, subject to the overall year end position and that if actual 2006 Housing costs exceed the 2006 budget, funds may be drawn from the Social Housing Reserve. (Page 290)

16. It is recommended that any unused Building Inspection budget at the end of 2006 be transferred to the Building Reserve, subject to the overall year end position. (Page 301)

17. It is recommended that the tax credit programs offered to senior and disabled and low income seniors be modified so that

(i) that the amount of the credit, under any of the programs, be based on a formula per property that limits the net municipal and education tax levy increase from 2005 to 2006 to no more than a 2% increase

(ii) and that the amount of credit available be capped at $625 for 2006.

(iii) owners be eligible to receive only one of the credit programs (Page 309)

18. It is recommended that any unused portion of the 2006 allocations for tax write off balance that may exist at year-end be transferred to the allowance for doubtful accounts, subject to overall year end position and that if actual 2006 tax write-off costs exceed the 2006 budget, funds may be drawn from the allowance for doubtful accounts. (Page 312)

19. It is recommended that any unused insurance budget at the end of 2006 be transferred to the Insurance Reserve, subject to the overall year-end position and that if actual 2006 insurance costs exceed the 2006 budget, funds may be drawn from the Insurance reserve. (Page 312)

20. It is recommended that any unused 2006 Contingency budget at the end of 2006 be transferred to the capital fund as unallocated capital levy to be used for capital works subject to overall 2006 year end-position. (Page 320)

21. That the supplementary taxes be increased by $313,000 to a total of $1,513,000.

22. That the contingency budget be reduced by $75,000 and that Council direct the CAO to find a net tax savings of $75,000 from the travelling and training budget.
23. That Council add the position of Internal Auditor to report to the CAO, effective October 1, 2006, and that a report be forwarded on the costs, scopes and function of this position. The amount of $28,000 is to be added to the budget for this purpose.

24. That the Police “Headquarters Renovations” 2006 Capital Budget expenditure increase from $275,000 to $317,000. That the 2006 Development Charges component increase from $4,900 to $46,900. That the 2007 expenditure increase from $5,787,000 to $6,032,900. That the 2007 development charge component of the financing be changed to $210,900, The 2007 net cost of the project to be funded from capital levy increase to $5,822,000.

25. That $75,000 be deleted from the Transit Reserve contribution and that the 2006 capital budget be changed to fund only the purchase of two specialized transit vehicles rather than 3. Of the two vehicles to be purchased, one will be a replacement vehicle and one will be for the expanded service.

26. That $24,763, representing the Marina/Arena Coordinator salary and benefits, be placed into contingency and that a report be requested from the CAO on this matter.

27. That the item of the soccer complex be frozen until a report comes back from the CAO on this matter.

28. That the $65,000 Transfer to the Doctor’s Recruitment Incentive Reserve Fund be eliminated from the 2006 operating budget; and further that an additional $150,000 be drawn from the existing Doctor’s Recruitment Incentive Reserve Fund to reduce tax levy requirements.

29. That the contribution to the transit reserve be reduced by $172,000, and that the capital budget project “Buses for the disabled” (Project 5-10.01 shown on page 197 of the 2006-2015 Capital Budget Estimates) be amended to reflect the purchase of one specialized vehicle in 2006 (instead of two) and the 2006 column show $518,400 gross expenditures to be funded from a $172,600 “Ontario Transit Vehicle Program 1/3” Grant, $172,800 Provincial Gas Tax and $173,000 from the Transit Reserve. And further that the 2007 column show $777,600 gross expenditures to be funded from a $256,600 “Ontario Transit Vehicle Program 1/3 Grant and $521,000 from the Transit Reserve

30. That Council direct $77,411 of the Land Ambulance savings towards the Health Unit hunger initiative;

31. Further, that this money be held in the City’s contingency fund earmarked for this initiative. And further that, upon commitment from the Ministry of Health, to the tune of $251,959 Council transfer the $77,411 to the Health Unit’s budget. If the Province does not invest the $251,959 then the money shall remain in contingency and not be forwarded to the Health Unit.

32. That the City’s $3,036,249 one-time Provincial Road and Bridge grant, announced as part of the Provincial budget March 23, 2006, be allocated as follows:

a) That $850,000 be used to eliminate the $850,000 tax supported debt identified in the 2006 capital budget to fund capital works

b) That $615,000 be used to replace a portion of the existing capital levy financing in the capital budget and thereby reducing the capital levy in the operating budget by $615,000 and reducing the 2006 tax levy requirement .

c) That $985,000 be treated as a one-time operating grant to reduce tax levy requirements.

d) That $586,249 be allocated to Utility Services Reserve to be used increase capital spending on specific road and bridge work.

33. That the City’s share of the 2006 land ambulance budget be reduced by $85,803.

Council at its meeting of May 1, 2006, made the following recommendation:

Maximum Seniors and disabled tax credit adjustment

Whereas recommendation 17 of the FINANCE COMMITTEE REPORT NO. 1 MEETING OF APRIL 11, 12 AND 13 establishes new criteria for the tax credit programs offered to senior and disabled and low income seniors including a provision to limit the maximum amount of credit to $625;

AND whereas the $625 limit was intended to set an upper limit based on the total $375 maximum credit available for 2005 plus the amount by which the all inclusive municipal and education tax on assessment for a median single family dwelling not on water increased over 2005, plus the amount by which the average sewer surcharge payable increased over 2005;

AND whereas after all revisions made to the draft 2006 operating budget, the all inclusive municipal and education tax on assessment for a median single family dwelling not on water increased, plus the amount by which the average sewer surcharge payable increased over 2005 levels rounded up to the nearest $5 equals $155

AND whereas the maximum amount of the 2006 tax credit programs offered to senior and disabled and low income seniors for 2006 should, therefore be $375 plus $155 for a total of $530.

Council resolve that recommendation 17 (ii) of the FINANCE COMMITTEE REPORT NO. 1 MEETING OF APRIL 11, 12 AND 13, 2006 establishing the maximum amount of the tax credit offered to senior and disabled and low income seniors be amended to read “and that the amount of credit available be capped at $530 for 2006”.

Maximum Seniors and disabled tax credit adjustment

That the list of User Fees Set out in the 2006 Supplementary Documents – “Departmental Work Programs- Organizational Charts – User Fees be amended to include the following user fees:

I. Fee for NSF cheque - $25 per cheque for 2005 and 2006


II. Interest on overdue accounts - 1.25% per month for 2005 and 2006

III. Garbage Tax On Exempt – CVA times applicable garbage tax rates

V. Individual per hour ice rental cost per skater for Northcrest, Kinsmen, and Evinrude - $25 - $100 depending on number of skaters (1-9) - new for 2006

All of which is respectfully submitted.

Councillor Rexe

Chairman

April 13, 2006


 

PLANNING COMMITTEE REPORT NO. 5

APRIL 18, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD MAY 1, 2006

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON TUESDAY, APRIL 18, 2006, RECOMMENDS AS FOLLOWS:

1. Report PLPD06-029

Application for Site Plan Approval - 133 Lansdowne Street East

2,733 Square Metre (29,850 Square Foot) Hotel

That Council approve the recommendations outlined in report PLPD06-029 dated April 18, 2006, of the Planner, Urban Design, as follows:

That the site plan application submitted by David Johnston Architect Ltd. for the construction of a 2,773 square metre hotel at 133 Lansdowne Street East be approved, subject to:

a) The deposit of site work performance security in the amount of $40,000.

b) The deposit of a parks levy in accordance with The Planning Act, as amended.

c) The submission of all the technical information to the satisfaction of the City’s Site Plan Committee.

d) The conveyance of a 3.05 metre strip of land across the entire Lansdowne Street East frontage of the property, to the City, at no cost and free of encumbrances.

2. Report PLPD06-032

1840 – 1866 and 1900 Lansdowne Street West

(Mapleridge Plaza Expansion)

That Council approve the recommendations outlined in Report PLPD06-032, dated April 18, 2006 of the Land Use Planner, as follows:

a) That the applications for Official Plan Amendment and Zoning By-Law Amendment of the properties known as 1840-1866 and 1900 Lansdowne Street West be deferred.

3. Report PLPD06-033

200 St. Luke’s Avenue

Amadeo Developments Inc.

That the application be deferred until a report of viability of Option 1 or Option 2 for Cross Over and all options of access to the parking facility is provided.

4. Report PLPD06-028

Application for Site Plan Approval - 1833 Willowcreek Blvd.

59 Unit, Three-Storey Apartment Building

That Council approve the recommendations outlined in report PLPD06-028 dated April 18, 2006, of the Planner, Urban Design, as follows:

That the site plan application submitted by HLM Developments Inc. for the construction of a three-storey, fifty-nine unit apartment building with a building area of 2,163.65 square metres (23,290.1 square feet) at 1833 Willowcreek Boulevard be approved subject to:

a) the deposit of site work performance security in the amount of $40,000.00

b) there being no appeals to the Ontario Municipal Board for the recent variances granted by the Committee of Adjustment to increase the minimum amount of building area from 20% to 21.93%, and to increase the maximum coverage of parking and vehicle movement areas from 25% to 33.9%.

5. Report PLPD06-030

Generic Regulations - Otonabee Conservation

That Council approve the recommendations outlined in Report PLPD06-030 dated April 18, 2006, of the Acting Manager of Planning, as follows:

That Report PLPD06-030, outlining the new “Generic Regulation” program of Otonabee Conservation, be received for information purposes and that staff continue to participate in the local approval process.

All of which is respectfully submitted,

Councillor J. Doris

Chairman

April 18, 2006


 

FINANCE COMMITTEE REPORT NO. 2

MEETING OF APRIL 20, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MAY 1, 2006

THE FINANCE COMMITTEE, AS A RESULT OF ITS MEETING HELD ON APRIL 20, 2006, RECOMMENDS AS FOLLOWS:

1. Public Budget Meeting

Councillor Doris welcomed all those in attendance and explained the format of the public budget meeting. The following individuals made delegations at the public budget meeting:

Rolly Graham, 938 Parkhill Road, Peterborough:

§ Expressed appreciate for Council’s initiative to reduce the tax rate to 5.4 percent, but still considers the rate too high. Seniors and low income residents cannot afford the tax increase. Would like Council to find a way to reduce the rate to 4 percent.

§ Indicated he felt new transit buses should not be purchased at this time.

Ivan Bateman, 244 Rogers Street, Peterborough:

§ More funding required for basic infrastructure -That which lies under our feet: Roads, Sewers, Sidewalks and trails

§ The Pedestrian Charter - a policy direction we badly need for Safety, Availability of Winter maintenance, Snowfall clearance criteria: Normal work hours 40 hours per week - week has 168 hours, thus snow events require overtime clearance work Present sidewalk snow removal criteria do not answer to needs. Climate change affects freeze/thaw cycles - timely action essential. Winter Road maintenance needs cannot be forecast. Money saved in last winter on snow clearing of roads should be re-directed to sidewalk snow removal

§ Operating budgets: Public works has responsibility, Recreation Division has an interest - walking for health, Transportation Division has an interest - walking to bus stops

Theresa Curnow, 1601 Monaghan Road, Peterborough, representing Walk, Wheel and Ride Campaign, the Peterborough Coalition for Social Justice and the Peterborough ODSP Action Group

§ Reiterated the state of poverty of some citizens of the City of Peterborough

§ Expressed the need to make a top priority in the City more safe, affordable housing

§ Request for a year round warming/cooling room.

§ Expressed desire to see the City work with Jeff Leal, MPP and other groups to hold a forum to develop action plan for poverty

§ Request that the City maintain its support of the hunger and food proposal of the PCCHU

§ Expand support for the low-income energy contingency plan

§ The City negotiate with PUS to ensure that energy distribution costs remain low to assist low income people

§ Ensure that purchasing contracts of the City of Peterborough go to firms that give a minimum wage of $10/hour

§ Require the planning department to ensure that the City attempts to attract industry and commercial development, focusing on companies that pay a minimum wage of $10/hour

§ Requests that the City support efforts to petition the Province to raise the rates for people on ODSP, OW and the minimum wage and end the clawback of the National Child Benefit Supplement (NCBS)

Carol Winter, 1354 Bridle Drive

§ Thanked Council for the funding to operate the warming room as this will promote the health, comfort and safety of the homeless in our community

§ Expressed concern for the lack of a supervised home to assist people with mental illness.

§ Requested consideration of a transition house/facility for individuals suffering from substance abuse

§ Expressed the urgent need to relocate the Brock Mission and incorporate a minimum barrier shelter.

Hugh McMillan, 195 Crescent Street, Peterborough,

§ Expressed his displeasure regarding continued increase of tax rates to City residents

§ Expressed continued concern of the communication and control of the Trent Severn Waterway, indicating the flooding of homes in the Crescent Street area during 2004

Cameron Holmstrom, 221 Armour Road, Peterborough

§ Addressed Committee to advise that he is concerned that the reduction of the capital levy may adversely affect City residents in the future, as proper infrastructure development and maintenance may not occur. He considers Council should increase infrastructure spending.

§ Indicated concern that a decrease in the tax rate in 2006 may only make for a vast increase in 2007 or future years’.

Although Marie Bongard, 461 Albert Street, Peterborough, could not attend the Public Budget Meeting on April 20, 2006, she forwarded the following comments:

§ Very relieved that the hunger program will be returned to the PCCHU budget. Considers the City should be involved in a food program as it is a crisis in our City.

§ Winter Maintenance of City Sidewalks is essential to our city, would like to see more money transferred to winter control of sidewalks

§ Increase sidewalk budget, which would increase transit ridership

§ Do not cut money from the transit budget, should be increased not decreased

§ Planting of trees in new subdivisions should be the developer’s responsibility, not the City’s.

§ Marie read the highlights and found it easy to read except the acronyms

§ Reiterated her request of 2005 that staff insert a glossary of acronyms for the general public into the highlight book

All of which is respectfully submitted.

Councillor Doris

Chairman

April 28, 2006


 

COMMITTEE OF THE WHOLE REPORT NO. 9

MEETING OF APRIL 24, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MAY 1, 2006

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, APRIL 24, 2006, RECOMMENDS AS FOLLOWS:

1. Report FAFS06-012

Development Charge Reserve Fund Statement

That Council approve the recommendations outlined in report FAFS06-012, dated April 24, 2006, of the Director of Finance and Administrative Services, as follows:

a) That Report FAFS06-012, dated April 24, 2006, of the Director of Finance and Administrative Services regarding the Development Charge Reserve Fund – Statement of Continuity for the year ended December 31, 2005, for the City, be received.

b) That the Development Charges Act Annual Report, of the PUC’s Vice President of Corporate and Financial Services, for the year ended December 31, 2005, be received.

2. Report CSRS05-007

Joint Use Agreement with the Peterborough Victoria Northumberland and Clarington Catholic District School Board

That Council approve the recommendation outlined in report CSRS06-007 dated April 25, 2006, of the Manager of Recreation, as follows:

That the Mayor and City Clerk be authorized to enter into a joint use agreement with the Peterborough Victoria Northumberland and Clarington Catholic District School Board for the use of athletic sport fields.

3. Report USPW06-004

Award of Tender T-13-06 for the Supply & Delivery of four (4) 60,000 GVW Cab and Chassis Trucks

That Council approve the recommendation outlined in Report USPW06-004 dated April 24, 2006 from the Manager of Public Works as follows:

That Council award Contract T-13-06 to Winslow Gerolamy Motors, 1018 Lansdowne Street West, Peterborough, ON, in the amount of $781,540.00, which includes $47,572.00 GST and $54,368.00 PST for the supply and delivery of four (4) 60,000 lb. Gross Vehicle Weight (GVW) Cab and Chassis Trucks with 12 foot reversible front plows and 12 foot wing plows and “U” body combination spreader units (Viking Equipment).


 

4. Report USPW06-003

Supply of Hot-Mix Asphalt for Public Works Use in 2006

That Council approve the recommendation outlined in Report USPW06-003 dated April 24, 2006 from the Manager of Public Works as follows:

That Council approve the purchase of hot-mix asphalt for pick up by Public Works in 2006 from Lafarge Paving & Construction Ltd, Box 1299, Peterborough, ON, K9J 7G5 on a unit price basis of $57.00, plus $4.56 PST and $3.99 GST, for a total unit price of $65.55 per tonne for use in patching utility cuts, driveway restoration and localized pavement repairs.

5. Report USEC06-014

Centre Street Reconstruction (T-14-06)

That Council approve the recommendations outlined in report USEC06-014 dated April 24, 2006, of the Manager of Engineering & Construction, as follows:

a) That the tender of Accurex Inc., 150 O’Carroll Avenue, Peterborough, Ontario, K9H 4V3, in the amount of $276,921.39 plus $19,384.50 GST, for a total amount of $296,305.89 for Contract T-14-06 (Centre Street Reconstruction) be accepted;

b) That an additional $40,000.00 be allocated to this project from the Utility Services Department Reserve Fund for that portion of the project related to sidewalk replacement;

c) That a by-law be passed authorizing the closure (local traffic only) of Centre Street in its entirety from May 15, 2006 to July 21, 2006; and

d) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.

6. Report USEC06-015

Monaghan/McDonnel Intersection Improvements (T-16-06)

That Council approve the recommendations outlined in report USEC06-015 dated April 24, 2006, of the Manager of Engineering & Construction, as follows:

a) That the tender of Drain Bros. Excavating Limited, RR 2, Lakefield, Ontario, K0L 2H0, in the amount of $291,395.76 plus $20,397.70 GST, for a total amount of $311,793.46 for Contract T-16-06 (Monaghan Road and McDonnel Street Intersection Improvements and Resurfacing) be accepted;

b) That an additional $95,400.00 be allocated to this project from the Utility Services Department Reserve Fund for that portion of the project related to road resurfacing; and

c) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.


 

7. Report USEC06-018

Aylmer Street Bridge Rehabilitation (Q-05-06)

That Council approve the recommendations outlined in report USEC06-018 dated April 24, 2006, of the Manager of Engineering & Construction, as follows:

a) That the quotation of Totten Sims Hubicki Associates (1997) Limited, 300 Water Street, Whitby, Ontario, L1N 9J2, in the amount of $35,300.00 plus $2,471.00 GST, for a total amount of $37,771.00 for Quotation Q-05-06 (Aylmer Street Bridge Rehabilitation – Detailed Design & Contract Administration) be accepted; and

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the quotation documents.

8. CORRESP06-006

Peterborough Utilities Commission

2005 Summary Report for Municipalities

Peterborough Water Treatment Plant

That Committee received the Peterborough Utilities Commission report for information purposes.

9. Report FAFS06-011

Land Ambulance 2006 Budget

That Council approve the recommendations outlined in report FAFS06-011, dated April 24, 2006, of the Director of Finance and Administrative Services, as follows:

That the 2006 Land Ambulance Budget as presented to the April 24, 2006, Committee of the Whole meeting by John Byard, Director of Emergency Management Services, County of Peterborough, be referred to the Finance Committee.

That when the provincial audit is received that it be a public document excluding any MFIPPA considerations.

10. Report CSD06-004

Canada-Wide Science Fair Peterborough 2010

That Council approve the recommendation outlined in report CSD06-004 dated April 24, 2006, of the Director of Community Services, as follows:

That the Science Fair Bid Committee request for: a letter of support from the Mayor; the use of the Evinrude Centre as an in-kind contribution at an estimated value of $35,000; a $40,000 cash contribution; the provision of transportation assistance such as bus passes during the event at an estimated cost of $8,000; and the appointment of a City liaison to sit on the host committee, be approved.


 

11. Report PLBD06-001

Sanitary Backflow Prevention Subsidy Program – Progress Report

That Council approve the recommendations outlined in report PLBD06-001 dated April 13, 2006, of the Deputy Chief Building Official, as follows:

a) That Phase 1 of the Sanitary Backflow Prevention Subsidy Program be extended to September 06, 2006.

b) That the Sanitary Backflow Prevention Subsidy Program Committee be authorized to implement Phase 2 by June 01, 2006

c) That the Sanitary Backflow Prevention Subsidy Program Committee be authorized to receive applications for Phase 2 until December 20, 2006

12. Report USTR06-001

Computerized Traffic Signal Communication Network

That Council approve the recommendations outlined in report USTR06-001 dated April 24, 2006 from the Manager of Transportation as follows:

a) That Council authorizes the Corporation of City of Peterborough to enter into a twenty-year lease with Peterborough Utilities Inc. at a total cost of $450,000.00 under a Fibre Optic Cable Irrevocable Right of Use Agreement to utilize the PUI supplied fibre optic network to interconnect seventy-one existing traffic signals into the Central Computerized Traffic Signal Control System.

b) That a by-law be enacted authorizing the Mayor and the City Clerk to sign and seal the necessary agreement.

13. Report USEC06-019

Lansdowne Street Bridge Rehabilitation (Q-06-06)

That Council approve the recommendations outlined in report USEC06-019 dated April 24, 2006, of the Manager of Engineering & Construction, as follows:

a) That the quotation of G.D. Jewell Engineering Inc., 5503 Hwy 62, Box 7200, RR#7 Belleville, Ontario, K8N 4Z7, in the amount of $25,795.00 plus $1,805.65 GST, for a total amount of $27,600.65 for Quotation Q-06-06 (Lansdowne Street Bridge Rehabilitation – Detailed Design & Contract Administration) be accepted; and

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the quotation documents.


 

14. CORRESP06-002

Peterborough Downtown Business Improvement Area (PDBIA)

Request for Annual Sidewalk Sale – July 3 to 8, 2006

That Committee receive the correspondence from the Peterborough DBIA and approve their request that merchants within the area of the DBIA be allowed to conduct a Summer Sidewalk Sale from Monday, July 3rd to Saturday, July 8th, 2006, to promote the downtown area.

15. CORRESP06-003

Joel Parkes

Snow Removal From Sidewalks And General Street Cleaning

That Council receive correspondence and refer this correspondence to the Downtown Action Committee for review at the meeting being held in June, 2006.

16. CORRESP06-004

Kairos Canada

Support for a “Water Declaration”

That this matter be referred to the PUC for review.

17. CORRESP06-005

Peterborough County-City Health Unit

Response to Ontario Medical Association Health Policy Report

That Council this item be deferred until Dr. Humphrey’s and Chair of the Board can attend Council to speak to this matter.

18. CORRESP06-007

Municipal Property Assessment Corporation (MPAC)

Ombudsman Review

That Committee receive the report from MPAC regarding their response to the Report of the Ombudsman of Ontario, for information purposes.

19. Policy for Events

That Council request that the CAO direct staff to develop a policy that staff and council could use to deal with one-off events.

All of which is respectfully submitted,

Councillor Juby

Chairman

April 24, 2006