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2006-02-27 City Council

Event date: Monday, February 27, 2006, at 6:30 PM

Agenda - Minutes

City Council Agenda
February 27, 2006 at 6:30 PM - Council Chambers

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Moment of Silence in memory of Fred Anderson, Founder of the Peterborough Festival of Lights

1. Adoption of Minutes

Minutes of the meetings of Council held on:

a) February 6, 2006

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Committee of the Whole Report

None at this time.

b) Other Items on this Agenda

None at this time.

4. Reports And Communications

a) Committee of the Whole Report No. 3

Committee of the Whole meeting of February 20, 2006

b) Committee of the Whole Report No. 4

Committee of the Whole meeting of February 27, 2006

5. Notices Of Motion

None at this time.

6. By-Laws

06–015 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 544 McDonnel Street, Commonly Known As The Bonnerworth Administration Building

06–016 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 544 Harvey Street, Commonly Known As The Jamieson House

06-017 Being A By-Law To Provide For Interim Tax Levies For The Year 2006

06-018 Being A By-Law To Remove A Holding Symbol From The Zoning By-Law For Lands Located South Of Marsdale Drive And East Of Glenmead Road (Powell Court)

06-019 Being A By-Law To Authorize The Execution Of An Encroachment Agreement Between The Corporation Of The City Of Peterborough And Jason Ward, With Respect To The Property Known Municipally As 241-251 Dublin Street

06-020 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 100 Benson Avenue, Commonly Known As The Peterborough Normal School/Teacher’s College

06-021 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Royal Bank Of Canada

06-022 Being A By-Law To Authorize The Construction Of Phase 3 Of The Waste Water Treatment Plant Expansion At An Estimated Cost Of $15,000,000 And The Issuing Of $7,000,000 Sewer-Surcharge-Supported Debentures And An $8,000,000 Sanitary Sewer Development Charge Sub-Reserve Fund Supported Debentures With Terms Not To Exceed 15 Years And That By-Law 05-011 Be Hereby Repealed

06-023 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Greenland International Consulting Ltd. For Professional Services To Conduct A Citywide Sanitary Sewer Flow Monitoring Program In The City Of Peterborough (Q-02-06)

06-024 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Geologic Inc. For Professional Services To Conduct A Citywide Soil And Groundwater Investigation And Monitoring Program In The City Of Peterborough (Q-01-06)

7. Other Business

8. By-Law To Approve Actions Of Council

06-025 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On February 27, 2006

9. Adjournment


City Council Minutes
February 27, 2006 at 6:30 PM - Council Chambers

Roll Call:

Mayor Sutherland
Councillor Cahill
Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Guiel
Councillor Hall
Councillor Herring
Councillor Rexe
Councillor Vass

Absent

Councillor Juby

Minutes – February 6, 2006

Moved by Councillor Clarke, seconded by Councillor Guiel

That the Minutes of the meetings of Council held on February 6, 2006, be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of interest.

Delegations

Committee of the Whole

There were no delegations.

Other Items on This Agenda

There were no delegations.

Report Number 3 of the Committee of the Whole

Moved by Councillor Guiel, seconded by Councillor Eggleton

That Report Number 3 of the Committee of the Whole Meeting of February 20, 2006, be approved.


Item #11 – Brealey Drive Urbanization

Moved by Councillor Vass, seconded by Councillor Rexe

That recommendation a) be amended to change the Preferred Alternative for Brealey Drive Urbanization to alternative #5 rather than alternative #4.

Moved by Councillor Clarke, seconded by Councillor Eggleton

That this item be referred back to staff to provide a report on costs of alternative #5.

Moved by Councillor Guiel

That the Question be Put.

“LOST”

Upon the motion of Councillors Clarke and Eggleton to refer, this motion carried.

Upon the original motion of Councillors Guiel and Eggleton, this motion carried.

Report Number 4 of the Committee of the Whole

Moved by Councillor Eggleton, seconded by Councillor Herring

That Report Number 4 of the Committee of the Whole Meeting of February 20, 2006, be approved.

“CARRIED”

Notices of Motion

There were no notices of motion.

By-Laws

Councillor Clarke declared an interest in By-Laws 29 and 30, as his son owns a business at one of the property locations. Councillor Clarke requested that By-Laws 29 and 30 be separated from the list of By-Laws and he did not vote on these two By-Laws.

Moved by Councillor Doris, seconded by Councillor Cahill

That the following by-laws be read a first, second and third time:

06–015 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 544 McDonnel Street, Commonly Known As The Bonnerworth Administration Building

06–016 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 544 Harvey Street, Commonly Known As The Jamieson House

06-017 Being A By-Law To Provide For Interim Tax Levies For The Year 2006

06-018 Being A By-Law To Remove A Holding Symbol From The Zoning By-Law For Lands Located South Of Marsdale Drive And East Of Glenmead Road (Powell Court)

06-019 Being A By-Law To Authorize The Execution Of An Encroachment Agreement Between The Corporation Of The City Of Peterborough And Jason Ward, With Respect To The Property Known Municipally As 241-251 Dublin Street

06-020 Being A By-Law To Extend The Heritage Property Tax Relief Program To The Property At 100 Benson Avenue, Commonly Known As The Peterborough Normal School/Teacher’s College

06-021 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Royal Bank Of Canada

06-022 Being A By-Law To Authorize The Construction Of Phase 3 Of The Waste Water Treatment Plant Expansion At An Estimated Cost Of $15,000,000 And The Issuing Of $7,000,000 Sewer-Surcharge-Supported Debentures And An $8,000,000 Sanitary Sewer Development Charge Sub-Reserve Fund Supported Debentures With Terms Not To Exceed 15 Years And That By-Law 05-011 Be Hereby Repealed

06-023 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Greenland International Consulting Ltd. For Professional Services To Conduct A Citywide Sanitary Sewer Flow Monitoring Program In The City Of Peterborough (Q-02-06)

06-024 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Geologic Inc. For Professional Services To Conduct A Citywide Soil And Groundwater Investigation And Monitoring Program In The City Of Peterborough (Q-01-06)

06-025 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (544 George Street North)

06-026 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (168 Brock Street)

06-027 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (385-387 Reid Street)

06-028 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (544 Harvey Street)

and the said by-laws, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same


Moved by Councillor Doris, seconded by Councillor Cahill

06-029 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (402-404 George Street North)

06-030 Being A By-Law To Designate Certain Properties In The City Of Peterborough Under The Ontario Heritage Act, R.S.O. 1990, C. 0.18 (414-416 George Street North)

and that By-Laws 06-029 and 06-030, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

New Business

Councillor Vass indicated that he attended the Plow Match Conference and advised that the arrangements for this event are well underway

Councillor Vass indicated that a report would be coming forward in the near future in respect to improvements to the Transit System.

Councillor Eggleton reminded the public that the Civic Awards nominations deadline has been extended to March 10, 2006.

Councillor Eggleton advised that the deadline for Hockeyville Petitions is tomorrow and asked that all support it.

Moved by Councillor Doris, seconded by Councillor Cahill

That a motion be introduced by Councillor Eggleton at this time.

“CARRIED”

Moved by Councillor Eggleton, seconded by Councillor Clarke

That Her Worship and Council endorse the participation and efforts being taken to promote Peterborough in the “Hockeyville 2006” competition.

"CARRIED"

Councillor Herring congratulated the YMCA and its volunteers on the Half Marathon running event held February 26, 2006.


Confirmatory By-Law

Moved by Councillor Guiel, seconded by Councillor Herring

That the following by-law be read a first, second and third time:

06-031 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held February 27, 2006

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Rexe

That this meeting of City Council adjourn at 8:10 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Sylvia Sutherland

Mayor


 

COMMITTEE OF THE WHOLE REPORT NO. 3

MEETING OF FEBRUARY 20, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD FEBRUARY 20, 2006

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, FEBRUARY, 20, 2006, RECOMMENDS AS FOLLOWS:

1. Report of Caucus

COPHI Services

That the City of Peterborough treat COPHI and its subsidiaries as a City department for services provided.

2. Transportation Demand Management Planner

Report USTR06-004

Paths and Pedals Event

That Council approve the recommendation outlined in report USTR06-004 dated February 20, 2006, of the Transportation Demand Management Planner as follows:

That Council establish the June 3, 2006 Paths and Pedals Event being held at Roger’s Cove as an official City of Peterborough event as described in report USTR06-004.

3. Manager of Social Assistance

Report SS06-004

Consolidated Verification Process Caseworker Request

That Council approve the recommendation in Report SS06-004 dated February 20, 2006, of the Manager of Social Assistance, as follows:

Social Services recruit one additional full time permanent caseworker to increase the complement of the CVP unit and fund the position with 100% provincial outcome based funding.

4. Heritage Preservation Officer

Report CSCH06-007

Heritage Property Tax Relief Program Property Inclusion

That Council approve the recommendation outlined in report CSCH06-007, dated February 20, 2006 of the Heritage Preservation Officer, as follows:

That, on the recommendation of the Peterborough Architectural Conservation Advisory Committee (PACAC), a By-Law be passed to extend the HPTRP to the property at 100 Benson Avenue, known historically as the Peterborough Normal School/Teacher’s College.


5. Housing Supply Facilitator

Report PLHD06-002

Housing Allowance Program

That Council approve the recommendations outlined in Report PLHD06-002, dated February 20, 2006, of the Housing Supply Facilitator, as follows:

a) That the City of Peterborough participate in the Housing Allowance Program in its capacity as the Service Manager for Social Housing, on behalf of the City and County

b) That staff be authorized to prepare and submit a Housing Delivery and Take-up Plan for the Housing Allowance Program to the Ministry of Municipal Affairs and Housing for approval.

c) That a By-Law be prepared to authorize the Mayor and Clerk to execute the Provincial - Service Manager Housing Allowance/Rent Supplement Agreement.

d) That the Peterborough Housing Corporation be authorized to administer the Take-up Plan on behalf of the Service Manager.

6. Manager of Environmental Protection Division

Report USES06-003

Phase 3 Waste Water Treatment Plant Expansion – Capital Project Update

That Council approve the recommendations outlined in Report USES06-003 dated February 20, 2006 of the Manager of Environmental Protection Division as follows:

a) That the 2005 Capital Budget for the Phase 3 Expansion of the Wastewater Treatment Plant project be revised to reflect a $15.0 million total cost to be funded by a $7.0 million Sewer-Surcharge-Supported Debenture and a $8.0 million Sanitary-Sewer-Development-Charge-Sub-Reserve-Fund-Supported Debenture with terms not to exceed 15 years.

b) That the fee payable to R.V. Anderson Associates Ltd. for the provision of consulting services for the detailed Design of Primary Clarifiers Expansion and Septage Receiving Facility and for administration of the construction contract be increased by $108,000 to $1,590,000 plus $111,300 (7%) GST, for a revised total of $1,701,300.

c) That By-Law 05-011, passed May 24, 2005 to authorize the construction of primary clarifiers and Phase 3 wastewater treatment plant works at an estimated cost of $12.0 million and the issuing of debentures to a maximum of $7.0 million to finance the work be repealed and replaced with a new by-law authorizing the $15.0 million Phase 3 Expansion of the Wastewater Treatment Plant and the issuing of a $7.0 million Sewer-Surcharge-Supported Debenture and a $8.0 million Sanitary-Sewer-Development-Charge-Sub-Reserve-Fund-Supported Debenture.


7. Manager of Public Works

Report USPW06-001

Award of Tender T-04-06 for the Supply & Delivery of Bedding Plant Material for 2006 for the City of Peterborough

That Council approve the recommendation outlined in Report USPW06-001 dated February 20, 2006 from the Manager of Public Works as follows:

That Council award Contract T-04-06, for the Supply and Delivery of Bedding Plant Material to Johnston’s Greenhouse & Garden Centre, 871 Crawford Drive, Peterborough, ON, K9J 3X1 in the amount of $40,183.18, which includes $2,795.35 PST and $2,445.93 GST.

8. Water Resource Engineer

Report USEC06-002

Soil and Groundwater Investigation and Monitoring (Q-01-06)

That Council approve the recommendations outlined in Report USEC06-002 dated February 20, 2006, of the Water Resource Engineer, as follows

a) That the services of Geo-Logic Inc., 347 Pido Road Unit 28-30, Peterborough, Ontario, K9J 6Z8 be retained to provide professional services to complete a city-wide Soil and Groundwater Investigation and Monitoring Program at an upset limit fee of $106,610.00 plus $7,462.70 GST, for a total amount of $114,072.70; and

b) That the Mayor and Clerk be authorized to sign and seal the quotation document agreement.

9. Water Resource Engineer

Report USEC06-003

Sanitary Sewer Flow Monitoring Program (Q-02-06)

That Council approve the recommendations outlined in Report USEC06-003 dated February 20, 2006, of the Water Resource Engineer, as follows:

a) That the services of Greenland International Consulting Ltd., 243 Ste. Marie Street, Collingwood, Ontario, L9Y 3K6 be retained to provide professional services to complete a city-wide Sanitary Sewer Flow Monitoring Program at an upset limit fee of $134,500.00 plus $9,415.00 GST, for a total amount of $143,915.00; and

b) That the Mayor and Clerk be authorized to sign and seal the quotation document agreement.

10. Manager of Waste Management

Report USWM06-002

Extension of Recycling Contract

That this item be referred for one cycle of Council, so that the DBIA can have input into the contract and research can be conducted and a supplementary report forwarded at that time.


11. Manager, Engineering and Construction Division

Report USEC06-004

Brealey Drive Urbanization (Sir Sandford Fleming Drive to Lansdowne Street West) – Approval to File ESR

That Council approve the recommendations outlined in Report USEC06-004 dated February 20, 2006 of the Manager of Engineering and Construction as follows:

a) That Council approve the Preferred Alternative #4 for Brealey Drive Urbanization, as documented in the Environmental Study Report dated January 2006; and

b) That Council direct staff to file Notice of Completion for the mandatory 30-day review period in accordance with the Municipal Environmental Assessment requirements.

Council at its meeting of February 27, 2006, passed the following resolution:

That this item be referred back to staff to provide a report on costs of alternative #5.

All of which is respectfully submitted,

Councillor Juby

Chairman

February 20, 2006


 

COMMITTEE OF THE WHOLE REPORT NO. 4

MEETING OF FEBRUARY 27, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD FEBRUARY 27, 2006

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, FEBRUARY, 27, 2006, RECOMMENDS AS FOLLOWS:

1. Report USES06-003

Update Regarding - Phase 3 Waste Water Treatment Plant Expansion Capital Project

A verbal presentation was provided by Patrick Devlin on this matter.

2. Director of Human Resources

Report HR06-002

End of Mandatory Retirement in Ontario

That Council approve the recommendations outlined in Report HR-06-002, dated February 27, 2006, of the Director of Human Resources, as follows:

That Council receive for information Report HR-06-002.

3. Director of Human Resources

Report HR06-003

The Ontario Municipal Employee Retirement System (OMERS) Reform (BILL 206) Update

That Council approve the recommendations outlined in Report HR-06-003, dated February 27, 2006, of the Director of Human Resources, as follows:

That Council receive Report HR-06-003, which provides an update on the OMERS Act (Bill 206).

4. Chief Administrative Officer

Stain Glass Window

That the Verbal presentation in respect to the Stain Glass Window at the Peterborough Regional Health Centre be received as information.

All of which is respectfully submitted,

Councillor Herring

Acting Chairman