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2006-01-16 City Council

Event date: Monday, January 16, 2006, at 6:30 PM

Agenda - Minutes

City Council Agenda
January 16, 2006 at 6:30 PM - Council Chambers

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentation

Jeff Leal, MPP, will bring greetings from the Province for 2006

1. Adoption of Minutes

Minutes of the meetings of Council held on:

a) December 5, 2005

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Committee of the Whole Report

Royden Moran and Deborah Hammons will make a delegation regarding Item 2 of Committee of the Whole Report 1 (The Sale of the Former Fairhaven Home Property).

b) Other Items on this Agenda

None at this time.

4. Reports And Communications

a) Committee of the Whole Report No. 1

Committee of the Whole meeting of January 9, 2006

5. Notices Of Motion

There are no Notices of Motion.

6. By-Laws

06–001 Being A By-Law To Appoint Parking Enforcement Officers At 270 George Street North (The Promenade) And 633 Monaghan Road (Kenner Collegiate)

06–002 Being A By-Law To Authorize The Execution Of An Agreement With UMA Engineering Ltd

06-003 Being A By-Law To Authorize The Execution Of A Tax Arrears Extension Agreement Pursuant To Section 378 Of The Municipal Act, 2001

7. Other Business

8. By-Law To Approve Actions Of Council

06-004 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On January 16, 2006

9. Adjournment


City Council Minutes
January 16, 2006 at 6:30 PM - Council Chambers

Roll Call:

Mayor Sutherland
Councillor Cahill
Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Guiel
Councillor Hall
Councillor Herring
Councillor Juby
Councillor Rexe
Councillor Vass

Mr. Jeff Leal, MPP, brought greetings from the Province to Council for 2006.

Minutes – December 5, 2005

Moved by Councillor Clarke, seconded by Councillor Cahill

That the Minutes of the meetings of Council held on December 5, 2005 be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of pecuniary interest.

Delegations

Committee of the Whole

Doug Pearcy, Chair, Committee of Management for Fairhaven, made a delegation regarding Item 2 of Committee of the Whole Report 1 (The Sale of the Former Fairhaven Home Property).

Gordon Young made a delegation regarding Item 2 of Committee of the Whole Report 1 (The Sale of the Former Fairhaven Home Property).

Jerry Gaine made a delegation regarding Item 8 of Committee of the Whole Report 1 (Fitness Equipment for the Peterborough Sport And Wellness Centre).

Caroline Yuby, 552 Bethune Street, made a delegation regarding Item 6 of Committee of the Whole Report #1 (Use of City Hall Space).

James Robinson, 375 Martin Road, made a delegation regarding Item 8 of Committee of the Whole Report 1 (Fitness Equipment for the Peterborough Sport And Wellness Centre).

Other Items on this Agenda

There were no other delegations.

Committee Reports

Report Number 1 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Eggleton

That Report Number 1 of the Committee of the Whole Meeting of January 9, 2006, be approved.

Items #7 (Establishing a Permanent Emergency Operations Centre and Training Room) and #8 (Fitness Equipment at the Sport and Wellness Centre) were separated for discussion.

Item #2 - The Sale of the Former Fairhaven Home Property

Moved by Councillor Rexe, seconded by Councillor Herring

That Item #2 be referred back to staff to review e-mail of Mr. Smith.

“LOST”

Moved by Councillor Rexe, seconded by Councillor Herring

That the proceeds from the sale of Fairhaven surplus land be retained by the City and that mediation of the disposition of the funds be undertaken between the interested parties.

Moved by Councillor Guiel

That the Question be Put.

"CARRIED"

A recorded vote on the amendment was requested.

Yea

Nay

Councillor Herring

Councillor Eggleton

Councillor Rexe

Councillor Juby

Councillor Hall

Councillor Guiel

Councillor Vass

Councillor Clarke

Councillor Cahill

Councillor Doris

Mayor Sutherland

“LOST”

Upon Item #2, this motion carried.

Upon Item #7 (Establishing a Permanent Emergency Operations Centre and Training Room), this motion carried.

Item #8 (Fitness Equipment at the Sport and Wellness Centre)

Moved by Councillor Hall, seconded by Councillor Herring

That Item #8 be deferred until the budget process.

“LOST”

Upon the original motion of Councillors Juby and Eggleton, this motion carried.

Notices of Motion

There were no notices of motion.

By-Laws

Moved by Councillor Herring, seconded by Councillor Eggleton

That the following by-laws be read a first, second and third time:

06–001 Being A By-Law To Appoint Parking Enforcement Officers At 270 George Street North (The Promenade) And 633 Monaghan Road (Kenner Collegiate)

06–002 Being A By-Law To Authorize The Execution Of An Agreement With UMA Engineering Ltd

06-003 Being A By-Law To Authorize The Execution Of A Tax Arrears Extension Agreement Pursuant To Section 378 Of The Municipal Act, 2001

"CARRIED"

Other Business

Councillor Rexe wondered whether the ward boundaries could be changed. As this issue had been to council and deferred, it would require a 2/3 vote to re-open the matter.

Councillor Rexe indicated that an individual had advised him that they were unable to ask a question of staff during the Christmas Closure. He asked that this matter be considered as part of the Customer Service Centre strategy.

Councillor Doris advised that a sale was held at the Evinrude Centre by a transient trader. He was concerned about a City facility being rented for such purposes.

Moved by Councillor Doris, seconded by Councillor Guiel

That the matter of use of Municipal facilities for auctions and sales be referred to the City Administrator for review.

“CARRIED”

Councillor Eggleton enquired about the safety issues in respect to crossings of trails on major streets. Mr. Rye indicated that staff would review the design of the crossing and determine if any redesign is necessary.

Councillor Vass asked about a report in respect to Global Positioning System for city equipment

Moved by Councillor Vass, seconded by Councillor Doris

That the matter be referred to the City Administrator to prepare a report in respect to the installation of GPS systems in Handivans.

“CARRIED”

Councillor Vass indicated that Snocross at Morrow Park was approaching. Assurances have been given that snow can be taken to Morrow Park to allow the event to proceed. He asked that anyone that has a vehicle that could be used to haul snow to the event contact him.

Confirmatory By-Law

Moved by Councillor Rexe, seconded by Councillor Hall

That the following by-law be read a first, second and third time:

06-004 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On January 16, 2006

and the said by-law, having been now read a first, second and third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Cahill

That this meeting of City Council adjourn at 9:28 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Sylvia Sutherland

Mayor


 

COMMITTEE OF THE WHOLE REPORT NO. 1

MEETING OF JANUARY 9, 2006

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JANUARY 16, 2006

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, JANUARY 9, 2006, RECOMMENDS AS FOLLOWS:

1. Report HR06-001

CUPE Collective Bargaining

That the proposed Minutes of Settlement, between the City of Peterborough and CUPE 504, (Outdoor workers) dated December 21, 2005, covering the contract period January 1, 2006 to December 31, 2008, be approved.

2. Report PLPD06-002

The Sale of the Former Fairhaven Home Property

That a by-law be passed to authorize the sale of 131 Langton Street (the former Fairhaven Home vacant property) to Forrest Group Acquisitions Ltd. for a purchase price of $2,000,000.

3. Report FACLK06-003

Referendum Process

That Council approve the recommendations outlined in report FACLK06-003, dated January 9, 2006, of the City Clerk as follows:

That Report FACLK06-003 be received for information purposes.

4. Report FACLK06-004

Compliance Audit Committee (Municipal Elections Act)

That Council approve the recommendations outlined in report FACLK06-004, dated January 9, 2006, of the City Clerk as follows:

a) That Council form a Compliance Audit Committee under the Municipal Elections Act, to be composed of three individuals, to review applications for campaign compliance audits submitted for the 2006 Municipal Election;

b) And that this Committee will be delegated the authority under the Municipal Elections Act to direct that a compliance audit be undertaken, to appoint an auditor, to commence legal proceedings and to recover costs of such proceedings.

5. GPAEDC

Presentation

Promotional Video and Radio Advertisements

Jay Amer, GPAEDC, made a presentation to Council regarding the Peterborough #1 Business Region Campaign and Video.


 

6. Report SS06-001

Use of City Hall Space

That this item be referred back to staff to meet with the individuals involved in “People Putting Poverty on the Agenda” to find an alternate site at a lesser cost for the potluck community dinner.

7. Report CSF06-001

Establishing a Permanent Emergency Operations Centre and Training Room

That Council approve the recommendations outlined in report CSF06-001 dated January 09, 2006, of the Deputy Fire Chief, as follows:

a) That the Emergency Operation Centre be relocated from the current location at the Police Station to the Central Fire Station on Sherbrooke Street at a cost of $89,000 net of GST.

b) The total cost to establish the permanent operations centre be financed through a $35,000 JEPP grant, $27,000 from the Risk Management Reserve, $13,000 from the Fire Equipment Reserve, and $14,000 from the 2006 Emergency Management Operational budget.

8. Report CSRS06-001

Fitness Equipment for the Peterborough Sport and Wellness Centre

That Council approve the recommendations outlined in report CSRS06-001 dated January 9, 2006, of the Recreation Manager and Facility Coordinator as follows:

a) That approval be granted for the purchase of fitness equipment at a cost of $70,340 plus $4,923.80 GST and $5,627.20 PST for a total of $80,891 from National Fitness Products Inc., 104 Maple Avenue, Inglewood, ON L0N 1K0 and

b) That the equipment be financed from the Peterborough Sport & Wellness Centre capital equipment reserve, which has a current balance of $97,849.

9. Report CAO06-001

Flood Reduction Master Plan – Additional Contract Staff

That Council approve report CAO06-001 dated January 9, 2006, of the Flood Reduction Program Manager, recommending:

That two additional temporary contract staff be hired in 2006 to complete the data gathering portion of element # A-120 of the Flood Reduction Master Plan. Total estimated 2006 cost is $145,000.00. This figure includes the cost of the existing two contract staff and the proposed additional contract staff.


 

10. Report USTR06-002

Pedestrian Charter

That this item be referred back to staff for input from the Finance and Engineering Departments on financial implications for implementation of the Pedestrian Charter.

11. Report COU06-001

Audit Committee Review

That Council approve the recommendation outlined in report COU06-001 dated January 9, 2006 of the Chairman of Finance as follows:

a) That report COU06-001 dated January 9, 2006 of the Chairman of Finance providing an update on audit and financial reporting requirements as outlined in course material presented during the Audit Committee Certification program of the Directors College be received.

b) And that the City Administrator in consultation with the Director of Finance and Administrative Services, the City Solicitor and the external auditors report back to Council on specific actions that should be implemented.

12. CAW Local ~ Mandatory Retirement Legislation

Councillor Clarke advised that he was approached by CAW Locals in respect to Mandatory Retirement Legislation and a request to address Council about this matter. Ms. Reed requested that staff have the opportunity to research this legislation and report back to Council at a future meeting with information obtained.

All of which is respectfully submitted,

Councillor Juby

Chairman

January 9, 2006