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2005-11-14 City Council

Occurs every day effective 11/14/2005 until 11/15/2005 at 4:30 PM.

Agenda - Minutes

City Council Agenda
November 14/15, 2005 at 4:30 PM - Council Chambers

1. Call to Order

2. Delegations – Items on the Agenda

a) Committee of the Whole Report

Rolly Graham will make a delegation regarding Item 6 of Committee of the Whole Report 32 (New Soccer Complex)

Kryn Vandermey will make a delegation regarding Item 3 of Committee of the Whole Report 32 (Land Use Issues - Little Lake Cemetery)

Roger Jones will make a delegation regarding Item 6 of Committee of the Whole Report 32 (New Soccer Complex)

Winston Ernst will make a delegation regarding Item 6 of Committee of the Whole Report 32 (New Soccer Complex)

b) Other Items on this Agenda

None at this time.

3. Reports And Communications

a) Planning Committee Report No. 13

Planning Committee meeting of October 31, 2005

b) Committee of the Whole Report No. 32

Committee of the Whole meeting of November 7, 2005

c) Committee of the Whole Report No. 33

Committee of the Whole meeting of November 14, 2005

4. Notices Of Motion

Moved by: Councillor Juby

Seconded by: Councillor Guiel

WHEREAS Children's Mental Health Ontario promotes, supports and strengthens a sustainable system of mental health services for children, youth and their families; and

WHEREAS last year treatment for thousands of children was disrupted and compromised because children's mental health agencies in Ontario lost 212.6 FTE positions due to funding constraints; and

WHEREAS a one-time injection of 3-percent to base budgets, though appreciated after 12-years of no increases, is simply not adequate to enable agencies to maintain existing staff or services; and

WHEREAS it is important that children in treatment be able to create and sustain trusting relationships with their child and youth workers, social workers, psychologists and other treatment team members, and

WHEREAS any reform efforts will fail unless there is more funding for existing core services;

NOW THEREFORE BE IT RESOLVED THAT the Council of the City of Peterboroughrequest the Province of Ontario to secure further funding for that purpose.

5. By-Laws

05-238 Being A By-Law To Appoint Parking Enforcement Officers At 183 Hunter Street West (Bell Telephone), 1 Hospital Drive And 384 Rogers Street (PRHC), 1 Kawartha Heights Blvd (Kawartha Heights Plaza)

05-239 Being A By-Law Of The Corporation Of The City Of Peterborough To Authorize The Borrowing Upon Debentures In The Amount Of $8,275,000 Towards The Cost Of Certain Capital Works Of The Corporation Of The City Of Peterborough

05-240 Being A By-Law To Provide For The Adoption Of An Amended Emergency Plan For The City Of Peterborough

05-241 Being A By-Law To Authorize The Transfer Of Certain Lands On Hospital Drive, In The City Of Peterborough, To The Medical Centre Partnership

05-242 Being A By-Law To Authorize The Transfer Of Certain Lands On Hospital Drive, In The City Of Peterborough To The Peterborough Clinic General Partnership

05-243 Being A By-Law To Authorize The Execution Of An Memorandum Of Understanding With The Peterborough Clinic General Partnership And The Medical Centre Partnership Respecting Lands On Hospital Drive, In The City Of Peterborough

05-244 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And 560789 Ontario Limited, Carrying On Business As R & M Construction

05-245 Being A By-Law To Amend The Zoning By-Law For 317 Park Street North

05-246 Being A By-Law To Authorize The Transfer Of Part Lot 10, Concession 13, Formerly In The Township Of North Monaghan, Designated As Parts 5 & 6 On 45R-6265, Now In The City Of Peterborough, In The County Of Peterborough, To Norman Williams And Karen Wehring

05-247 Being A By-Law To Award The Contract For For Mixing, Loading, Hauling And Application Of Sludge On Agricultural Land To Terretec Environmental Ltd., 200 Eastport Blvd, Hamilton, Ontario L8H 7S4 (T-28-05)

05-248 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Boulder Mechanical Contracting Inc. For Upgrades To The Parkhill Road Sewage Pumping Station In The City Of Peterborough (T-32-05)

05-249 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Geomatic International Technologies Inc. For The Establishment Of A New Vertical Control (Benchmark) Network Within The City Of Peterborough (Q-15-05)

05-250 Being A By-Law To Amend Chapter 624 Of The City Of Peterborough Municipal Code (Sign By-Law)

05-251 Being A By-Law To Authorize The Execution Of A Site Plan Agreement With The Township Of Otonabee-South Monaghan For The Peterborough County-City Waste Management Facility

6. Other Business

7. By-Law To Approve Actions Of Council

05-252 Being A By-Law to Confirm the Proceedings of the Council at its Meeting Held on November 14 and 15, 2005

8 . Adjournment


City Council Minutes
November 14/15, 2005 at 4:30 PM - Council Chambers

Roll Call:

Mayor Sutherland
Councillor Cahill
Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Guiel
Councillor Hall
Councillor Herring
Councillor Juby
Councillor Rexe
Councillor Vass

Ceremonial Presentations

The Mayor presented the Youth Awards for volunteerism to Helen Davis and Daniel Britton.

Minutes – October 24, and November 7, 2005

Moved by Councillor Clarke, seconded by Councillor Cahill

That the Minutes of the meetings of Council held on October 24 and November 7, 2005 be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

Councillor Eggleton declared an interest in item 3 of Report 32, Committee of the Whole (Little Lake Cemetery) due to financial consideration as owner of a plot.

Delegations

Moved by Councillor Clarke, seconded by Councillor Guiel

That the rules of order be suspended to move Other Items on This Agenda to the beginning of the agenda.

“CARRIED”

Other Items on This Agenda

Paul Wilson made a delegation regarding the Notice of Motion on the agenda (Kinark).


Planning Committee

Terry McLaren made a delegation regarding Item 2 of Planning Committee Report 13 (123 Aylmer Street – YMCA Site Plan Approval)

Joe Keast made a delegation regarding Item 2 of Planning Committee Report 13 (123 Aylmer Street – YMCA Site Plan Approval)

Don Down made a delegation regarding Item 2 of Planning Committee Report 13 (123 Aylmer Street – YMCA Site Plan Approval)

Steve Waterworth, 435 Carriage Lane made a delegation regarding Item 3 of Planning Committee Report 13 (Heritage Park)

Committee of the Whole

Paul Hartung, Trent Valley Literacy Association, made a delegation regarding Item 4 of Committee of the Whole Report 32 (Rebates to Registered Charities)

Dianne Austin, Community Living, made a delegation regarding Item 4 of Committee of the Whole Report 32 (Rebates to Registered Charities)

Gordon Jones and a group of concerned property tax payers made a delegation regarding Item 5 of Committee of the Whole Report 32 (2006 Budget Guidelines)

Rolly Graham made a delegation regarding Item 5 of Committee of the Whole Report 32 (2006 Budget Guidelines)

Moved by Councillor Doris, seconded by Councillor Clarke

That this meeting of City Council recess for ten minutes.

“CARRIED”

Moved by Councillor Doris, seconded by Councillor Cahill

That this meeting of City Council recess until 4:30 p.m. on November 15, 2005.

“CARRIED”

The meeting reconvened at 4:30 p.m. on November 15, 2005.

All members of Council were present.

Rolly Graham made a delegation regarding Item 6 of Committee of the Whole Report 32 (New Soccer Complex)

Kryn Vandermey made a delegation regarding Item 3 of Committee of the Whole Report 32 (Land Use Issues - Little Lake Cemetery)

Roger Jones made a delegation regarding Item 6 of Committee of the Whole Report 32 (New Soccer Complex)

Winston Ernst made a delegation regarding Item 6 of Committee of the Whole Report 32 (New Soccer Complex)

Ann Farquharson made a delegation regarding Item 3 of Committee of the Whole Report 32 (Land Use Issues – Little Lake Cemetery)

Patti Peeters made a delegation regarding Item 5 of Committee of the Whole Report 32 (2006 Budget Guidelines)

John Pritchard made a delegation regarding Item 5 of Committee of the Whole Report 32 (2006 Budget Guidelines)

Stephen Kay made a delegation regarding Item 6 of Committee of the Whole Report 32 (New Soccer Complex)

Ruth Giles made a delegation regarding Item 3 of Committee of the Whole Report 32 (Land Use Issues – Little Lake Cemetery)

Bill Ireton made a delegation regarding Item 5 of Committee of the Whole Report 32 (2006 Budget Guidelines)

Carleton Hollands made a delegation regarding Item 3 of Committee of the Whole Report 32 (Land Use Issues – Little Lake Cemetery)

Report Number 13 of the Planning Committee

Moved by Councillor Doris, seconded by Councillor Cahill

That Report Number 13 of the Planning Committee Meeting of October 31, 2005, be approved.

“CARRIED”

Report Number 32 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Guiel

That Report Number 32 of the Committee of the Whole Meeting of November 7, 2005, be approved.

Items 3 (Land Issues – Little Lake Cemetery), 5 (2006 Budget Guidelines) and 6 (New Soccer Complex) were separated out for discussion.

Upon Item 3, this motion carried.

Item 5

Moved by Councillor Hall, seconded by Councillor Doris

That the net tax levy be held at 5.65%.

Mayor Sutherland left the meeting and Deputy Mayor Clarke assumed the Chair at 6:30 p.m.

Moved by Councillor Rexe, seconded by Councillor Guiel

That the Question be Put.

“CARRIED”

Councillor Hall requested a recorded vote on the amendment to Item 5.

Yea

Nay

Councillor Guiel

Councillor Herring

Councillor Hall

Councillor Eggleton

Councillor Doris

Councillor Juby

Councillor Hall

Councillor Vass

Councillor Rexe

Councillor Cahill

Deputy Mayor Clarke

Upon the recorded vote, the amendment lost.

Councillor Rexe introduced a friendly amendment to the main motion:

That the Director of Finance be asked to review these programs to make sure that seniors are getting all the credits available.

Moved by Councillor Guiel, seconded by Councillor Hall

That the City Full-time Employment complement be reduced by the amount forced upon us, outside of our control.

“LOST”

Moved by Councillor Rexe

That the Question be Put.

"CARRIED"

Upon the original motion of Councillors Juby and Guiel, including the amendment by Councillor Rexe, this motion carried.

Item 6

Moved by Councillor Hall, seconded by Councillor Cahill

That this item be deferred until budget deliberations.

Councillor Hall requested a recorded vote on the amendment to Item 6.

Yea

Nay

Councillor Cahill

Councillor Doris

Councillor Hall

Councillor Vass

Councillor Rexe

Councillor Juby

Councillor Guiel

Councillor Eggleton

Councillor Herring

Deputy Mayor Clarke

“LOST”


Councillor Guiel requested a recorded vote on Item 6.

Yea

Nay

Councillor Doris

Councillor Hall

Councillor Cahill

Councillor Rexe

Councillor Vass

Councillor Guiel

Councillor Juby

Councillor Eggleton

Councillor Herring

Deputy Mayor Clarke

"CARRIED"

Upon the original motion of Councillors Juby and Guiel, the motion carried.

Report Number 33 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Eggleton

That Report Number 33 of the Committee of the Whole Meeting of November 14, 2005, be approved.

"CARRIED"

Notices of Motion

Moved by Councillor Juby, seconded by Councillor Guiel

WHEREAS Children's Mental Health Ontario promotes, supports and strengthens a sustainable system of mental health services for children, youth and their families; and

WHEREAS last year treatment for thousands of children was disrupted and compromised because children's mental health agencies in Ontario lost 212.6 FTE positions due to funding constraints; and

WHEREAS a one-time injection of 3-percent to base budgets, though appreciated after 12-years of no increases, is simply not adequate to enable agencies to maintain existing staff or services; and

WHEREAS it is important that children in treatment be able to create and sustain trusting relationships with their child and youth workers, social workers, psychologists and other treatment team members, and

WHEREAS any reform efforts will fail unless there is more funding for existing core services;

NOW THEREFORE BE IT RESOLVED THAT the Council of the City of Peterboroughrequest the Province of Ontario to secure further funding for that purpose.

"CARRIED"


By-Laws

Moved by Councillor Cahill, seconded by Councillor Rexe

That the following by-laws be read a first, second and third time:

05-238 Being A By-Law To Appoint Parking Enforcement Officers At 183 Hunter Street West (Bell Telephone), 1 Hospital Drive And 384 Rogers Street (PRHC), 1 Kawartha Heights Blvd (KawarthaHeightsPlaza)

05-239 Being A By-Law Of The Corporation Of The City Of Peterborough To Authorize The Borrowing Upon Debentures In The Amount Of $8,275,000 Towards The Cost Of Certain Capital Works Of The Corporation Of The City Of Peterborough

05-240 Being A By-Law To Provide For The Adoption Of An Amended Emergency Plan For The City Of Peterborough

05-241 Being A By-Law To Authorize The Transfer Of Certain Lands On Hospital Drive, In The City Of Peterborough, To The Medical Centre Partnership

05-242 Being A By-Law To Authorize The Transfer Of Certain Lands On Hospital Drive, In The City Of Peterborough To The Peterborough Clinic General Partnership

05-243 Being A By-Law To Authorize The Execution Of An Memorandum Of Understanding With The Peterborough Clinic General Partnership And The Medical Centre Partnership Respecting Lands On Hospital Drive, In The City Of Peterborough

05-244 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And 560789 Ontario Limited, Carrying On Business As R & M Construction

05-245 Being A By-Law To Amend The Zoning By-Law For 317 Park Street North

05-246 Being A By-Law To Authorize The Transfer Of Part Lot 10, Concession 13, Formerly In The Township Of North Monaghan, Designated As Parts 5 & 6 On 45R-6265, Now In The City Of Peterborough, In The County Of Peterborough, To Norman Williams And Karen Wehring

05-247 Being A By-Law To Award The Contract For For Mixing, Loading, Hauling And Application Of Sludge On Agricultural Land To Terretec Environmental Ltd., 200 Eastport Blvd, Hamilton, Ontario L8H 7S4 (T-28-05)

05-248 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Boulder Mechanical Contracting Inc. For Upgrades To The Parkhill Road Sewage Pumping Station In The City Of Peterborough (T-32-05)


05-249 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And Geomatic International Technologies Inc. For The Establishment Of A New Vertical Control (Benchmark) Network Within The City Of Peterborough (Q-15-05)

05-250 Being A By-Law To Amend Chapter 624 Of The City Of Peterborough Municipal Code (Sign By-Law)

05-251 Being A By-Law To Authorize The Execution Of A Site Plan Agreement With The Township Of Otonabee-South Monaghan For The Peterborough County-City Waste Management Facility

and the said by-laws, having been now read a first, second and third time and passed, the Mayor and Clerk be authorized to sign and seal the same

“CARRIED”

New Business

Moved by Councillor Rexe, seconded by Councillor Clarke

WHEREAS the Ontario Municipal Partnership Fund has increased by only $0.3 million, while the cost of selected downloaded services has gone up by $6.8 Million or 38.6%; and

WHEREAS in July 2004 the City of Peterborough was flooded resulting in substantial flood mitigation measures needing to be initiated;

BE IT RESOLVED THAT The province review the effect of MPAC reassessment on the withholding tax related to the OMPF and establish at a minimum the same net level of funding to the City as provided in 2005; and further

THAT the Provincial gas tax revenue identified to be transferred to Municipalities be untied to allow the City to use such funds for operations in this critical fiscal year; and further

THAT the Mayor and Clerk be authorized to communicate this resolution to the Premier, Minister of Finance, Minister of Municipal Affairs and Housing and Minister of Infrastructure.

"CARRIED"

Councillor Doris enquired about the respiratory clinic at the Wellness Centre.


Confirmatory By-Law

Moved by Councillor Eggleton, seconded by Councillor Rexe

That the following by-law be read a first, second and third time:

05-251 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held November 14, 2005

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Rexe

That this meeting of City Council adjourn at 8:06 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Sylvia Sutherland

Mayor


 

PLANNING COMMITTEE REPORT NO. 13

OCTOBER 31, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 14, 2005

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, OCTOBER 31, 2005, RECOMMENDS AS FOLLOWS:

1. Report PLPD05-086

317 Park Street Rezoning (Mary Anne Shaughnessy)

That Council approve the recommendations outlined in report PLPD05-086 dated October 31, 2005, of the Planner, Policy and Research, as follows:

That the application for Zoning By-Law Amendment, as submitted by Mary Anne Shaughnessy to rezone the property at 317 Park Street North, from R.1, R.2 to R.1, R.2, - 10-168 to permit a three unit dwelling supported by three parking spaces be approved;

2. Report PLPD05-095

123 Aylmer Street – YMCA (Site Plan Approval)

That Council approve the recommendations outlined in report PLPD05-095 dated October 31, 2005, of the Planner of Urban Design, as follows:

a) That the Site Plan Application submitted by Ellis Don for the construction of 5747 square metre (61,850 square foot) YMCA at 123 Aylmer Street be approved subject to the following conditions:

i) The deposit of site work performance security in the amount of $50,000.00;

ii) The approval of the storm water management plans and report by the Development Services Engineer.

iii) The approval of the site plan, with respect to disabled person’s access, by the Council for Persons with Disabilities.

iv) The submission of a Traffic Impact Study to the satisfaction of the Manager of Transportation

v) That the YMCA be responsible for 100% of the cost of the over-sizing of the storm sewer on Princess Street, if necessary, from the site’s connection on Princess Street, to Park Street.

3. Report PLPD05-030B

HeritagePark Subdivisions

That Council approve the recommendation outlined in report PLHD05-030B dated October 31, 2005, of the Acting Director of Planning and Development Services as follows:

a) That pursuant to Section 23 of the subdivision agreement, dated December 18, 2001, between Activa Holdings Inc. and the Corporation of the City of Peterborough, Activa Holdings Inc be advised that failing completion of all outstanding works, as determined by the Acting Director of Planning and Development Services, identified by Schedule ‘D’ to said agreement, by November 30, 2005, the City shall proceed to draw upon the security provided to rectify any deficiencies. This deadline shall not pertain to completion of the final lifts of asphalt.

4. Barry Devlin, MP

Councillor Doris advised members of a letter he had received from Barry Devlin, MP, Haliburton-Kawartha Lakes-Brock, regarding a meeting he will hold locally. Councillor Doris requested that the Acting CAO call Peter Adams, local MP, to get clarification on the federal government’s perspective of an abattoir in the Peterborough vicinity.

All of which is respectfully submitted,

Councillor J. Doris

Chairman

October 31, 2005


 

COMMITTEE OF THE WHOLE REPORT NO. 32

MEETING OF NOVEMBER 7, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 14, 2005

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, NOVEMBER 7, 2005, RECOMMENDS AS FOLLOWS:

1. Report CAO05-011

Sale of City Property – Hospital Drive

That Council approve the recommendations outlined in report CAO05-011, dated November 7, 2005, of the Acting City Administrator, as follows:

a) That Parts 1, 2 and 6 on a Draft Reference plan prepared by Elliott and Parr, being part of lots 8 and 9, Registered Plan No. 23Q, be declared surplus;

b) That Part 1 on the Draft Reference Plan, being approximately 1.452 acres in area (5,876.5 sq. m), be sold to The Peterborough Clinic General Partnership for $225,060 ($155,000 per acre);

c) That Part 6 on the Draft Reference Plan, being approximately 0.215 acres in area (370.6 sq. m), be sold or leased to The Peterborough Clinic General Partnership at an equivalent value of $155,000 per acre;

d) That Part 2 on the Draft Reference Plan, being approximately 0.489 acres (1979.0 sq. m), be sold to The Medical Centre Partnership for $75,795 ($155,000 per acre);

e) That the proceeds from the sale of the surplus property be made available for a period of three years to assist with the relocation of the Peterborough County-City Health Unit to an alternative City location;

f) That the necessary By-Laws be passed to authorize the Mayor and Clerk to execute all agreements required to give effect to these transactions.

g) That the City establish a time limited program to forgo the payment of development charges by medical clinic developers where the development would support the municipality’s objective to extend primary care coverage and further, that a report be prepared to define the best mechanism to achieve this.

2. Report CAO05-012

PRHC Development Update

That Council approve the recommendations outlined in report CAO05-012 dated November 7, 2005, of the Acting City Administrator, as follows:

a) That the presentation by representatives of the Peterborough Regional Health Centre be received for information.


3. Report PLHD05-096

Land Use Issues – Little Lake Cemetery

That Council approve the recommendations outlined in report PLHD05-012A dated November 7, 2005, of the Acting Director of Planning and Development Services as follows:

a) That the Peterborough Architectural Conservation Advisory Committee be requested to complete a brief in support of the designation of Little LakeCemetery as a Heritage Landscape;

b) That, upon completion of the brief, Council proceed with the designation of Little Lake Cemetery under the Ontario Heritage Act;

c) That, on the basis of inconsistency with the Provincial Policy Statement, and in particular Section 2.6.1, and non-conformity with the City’s Official Plan and Zoning By-Law, approval of the proposed site plan for a Visitation Centre at Little Lake Cemetery is not recommended by staff.

4. Report FAFS05-040

Rebates to Registered Charities – TrentValley Literacy Association

That Council approves the recommendation outlined in Report FAFS05-040 dated November 7, 2005 from the Director of Finance and Administrative Services as follows:

a) That the tax rebate to Registered Charities be increased from 40% to 100% of taxes payable by the charities effective for the taxation years 2006 and after.

b) That By-Law number 01-115, being a by-law to provide for tax rebates for registered charities be amended to reflect the 100% rate.

c) That the existing 40% rebate be provided to the Trent Valley Literacy Association’s share of 2003, 2004 and 2005 taxes, on the space they occupy at 139 Douro Street and the remaining 60% balance owing be payable over a three year period 2006 through 2008.

d) That the tax rebate to registered charities be increased from 40% to lesser of 100% of taxes payable by the charities or $50,000 effective for the taxation years 2006 and after.

5. Report FAFS05-039

2006 Budget Guidelines

That Council approves the recommendation outlined in Report FAFS05-039 dated November 7, 2005 from the Director of Finance and Administrative Services as follows:

Operating Budget

a) i) That staff be directed to present a draft 2006 operating budget that reflects a 2006 municipal net tax levy requirement of no more than $81,573,000.


ii) That given the uncertainty around the $1.8 million estimated impact of the Ontario Municipal Partnership Fund / Social Service Grant Component, any ultimate change to the $1.8 million impact be added to, or deducted, from the target $81,573,000 figure.

b) i) That the sewer surcharge rate be held at the current 100% rate, but with the understanding that the rate may have to be revised pending the outcome of the Bill 175 Study and/or recommendations that may come out of the Report requested by Council at its September 12, 2005 Council meeting re the recommendations of the Report of the Water Strategy Expert Panel

ii) That $2.5 million of the sewer surcharge collected in 2006 continue to be set aside in the Reserve Fund for Sanitary Sewer System Flood Mitigation Measures to match the pre-commitment of $2.5 million in the tax-supported debt or capital levy for the year 2006 (and 2007) that Council already has made at its meeting held August 8, 2005 when dealing with recommendations outlined in the Acting City Administrator Report CAO05-008 dealing with the Flood Reduction Master Plan – Implementation Strategy.

c) That the new City Administrator critically review all 2006 requests for new staff in areas over which the City has direct control and limit new proposed staff hires to only those that fit the following three criteria:

(i) A business case can be made to show the position can be self financed either through direct revenue generation as the result of the position or through offsetting cost reductions to be achieved by hiring the position.

(ii) The position is needed to comply with new provincial or federal regulations that cannot be addressed within existing staffing levels within a department or by restructuring within a department.

(iii) The position is needed to minimize exposure to risk of legal liability or health and safety issues.

d) That the new City Administrator conduct a corporate structure review, operational reviews, and explore alternate delivery strategies within selected areas of the City’s operations and present reports to Council on the findings.

e) That the Tax Assistance to Elderly Residents Tax Credit, Low Income Seniors and Low Income Disabled Property Tax Assistance Credit, and the Ontario Disability Support Property Tax Rebate program all be continued in 2006 and be increased where applicable by the amount the median single family dwelling residential taxpayer’s all inclusive municipal, education and sewer surcharge levy increase.

Capital Budget

f) That, the combined 2006 tax supported debt charge and capital levy provision, before considering City of Peterborough Holdings Inc. (CPH) revenues, be increased by 5% ($552,000) in accordance with the five-year plan adopted as part of the 2004 budget, whereby Council resolved, subject to annual reviews, to increase the combined tax supported debt charge and capital levy provision, before considering City of Peterborough Holdings Inc. (CPH) revenues, by 5% for the years 2004 to 2008.

g) That the combined tax supported debt charge and capital levy provision be increased by a further $314,000 in 2006 which represents the expected increase over the 2005 amounts in debt service charge to be paid on the $4.1 million “Special Tax Supported Debt” approved in the 2003 budget.

h) i) That the 2006 capital levy provision be increased by a further $1,000,000 to partially fund the $2.5 million in the tax-supported debt or capital levy pre-commitment to the Flood Reduction Master Plan for the year 2006 (and 2007) that Council already has already made at its meeting held August 8, 2005 when dealing with recommendations outlined in the Acting City Administrator’s Report CAO05-008 dealing with the Flood Reduction Master Plan – Implementation Strategy.

ii) And that the $1.0 million increase be considered as “Flood Reduction Master Plan Capital Levy Surtax” to remain in effect for as long as the Flood Reduction Master Plan capital project exists.

i) That the 2006 draft capital budget assume that the full $3.5 million tax-supported debt room available under the City’s existing Capital Financing policy can be used to finance the 2006 capital program.

j) That the 2006 capital program be structured so as to fit within available capital levy and tax supported debt available.

Council Priorities

k) That Council’s 2006 priorities as determined at the October 22, 2005 budget planning session and as summarized on Appendix A (Section E) appended to report FAFS05-039 be endorsed.

That the Director of Finance and Administrative Services prepare an analysis of the last three years of revenue of actual versus budget in major categories for 2003 to 2006.

Council at its meeting of November 14 and 15, 2005, made the following recommendation:

That the Director of Finance be asked to review these programs to make sure that seniors are getting all the credits available.


6. Report CSRS05-011

Design of New Soccer Complex

That Council approve the recommendations outlined in report CSRS05-011 dated November 7, 2005, of the Director of Community Services and Director of Utility Services as follows:

a) That approval be granted in principle for the development of a new soccer field complex at TrentUniversity, for City Council consideration at the 2006 budget deliberations;

b) That a comprehensive study be undertaken for the development, design and preparation of tender documents for the creation of eight micro, three mini and three full sized soccer fields; and further

c) That an estimated $110,000 be drawn from the Parks Levy account to finance the study.

7. Report HR05-002

Employee Assistance Program Contract

That Council approve the recommendation outlined in report HR05-002 dated November 7, 2005, of the Wellness/Safety Program Coordinator, as follows:

To approve awarding the Employee Assistance Program contract to C.J. Brown and Associates Inc. effective December 1, 2005 for a period of two years at an annual cost of $27,686.40 plus G.S.T.

8. Report CSFS05-007

Emergency Plan (Revised) Approval

That Council approve the recommendations outlined in report CSF05-07 dated October 17, 2005 of the Deputy Fire Chief, as follows:

That Council approve the Revised Emergency Plan as attached to report CSF05-007.

9. Report USPW05-025

Communities in Bloom National Competition

That Council approve the recommendation outlined in report USPW05-025 dated November 7, 2005 from the Manager of Public Works.

That Council pre-commit the amount of $20,000 from the 2006 Capital Budget to support an entry for the City of Peterborough in the 2006 Communities in Bloom National Competition.

10. Report USPW05-026

Smoke Testing of Sanitary Sewers

That Council receive report USPW05-026 dated November 7, 2005 from the Manager of Public Works as follows:

That Council receive this report as an information update on the status on the costs of the sanitary sewer smoke-testing program.

11. Report USTR05-012

Resolution to MTO for 2005 Transit Vehicle Capital Funding

That Council approve the recommendation outlined in report USTR05-012 dated November 7, 2005 from the Manager of Transportation as follows:

That a resolution of Council be forwarded to the Ministry of Transportation of Ontario requesting $426,434 for 2005 funding under the Ontario Transit Vehicle Program in support of $1,292,225 total capital expenditure for purchase of new transit buses.

12. Report USTR05-014

2005 Downtown Christmas Parking Promotion

That Council approve the recommendations outlined in USTR05-014 dated November 7, 2005 from the Manager of Transportation as follows:

a) That Council approve the DBIA’s request for a pre-Christmas parking promotion program from December 5 to December 31, 2005 comprised of free on-street metered parking (two hour duration of stay) with charitable donations accepted and free parking for first two hours t all off-street surface parking lots as well as the Simcoe and King parking garages with charitable donations accepted; and

b) That the Downtown Christmas Parking Promotion be approved as an on-going annual event with Program reporting being completed yearly through the Downtown Parking Advisory Committee.

13. Report USEC05-010

Request for Proposal (Document No P-26-05) for Sludge Mixing, Loading, Hauling and Application

That Council approve the recommendation outlined in USES05-010 dated November 7, 2005 from the Manager of Environmental Protection as follows:

a) That a 3-year contract, effective January 1, 2006, for the mixing, loading, hauling and application of sludge on agricultural land be awarded to Terretec Environmental Ltd., 200 Eastport Blvd., Hamilton, Ont. L8H 7S4, at an annual cost of $467,000.00 (plus $32,690.00 GST) for a total of $499,690.00 and;

b) That a By-Law be passed authorizing the Mayor and Clerk to sign and seal the contract document.

14. Report USEC05-055

Vertical Control Network (Q-15-05)

That Council approves the recommendations outlined in Report USEC05-055 dated November 7, 2005 from the Manager of Engineering and Construction as follows:

a) That the quotation of Geomatic International Technologies Inc., 45 Bramalea Road, Suite 101, Brampton, Ontario, L6T 2W4, in the amount of $42,750.00 plus $2,992.50 GST, for a total amount of $45,742.50 for Quotation Q-15-05 be accepted; and

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.

15. Report USEC05-054

Parkhill Road Sewage Pumping Station Upgrades (T-32-05)

That Council approves the recommendations outlined in Report USEC05-054 dated November 7, 2005 from the Manager of Engineering and Construction as follows:

a) That the tender of Boulder Mechanical Contracting Inc., 1212 Moore Drive, Cavan, Ontario, L0A 1C0, in the amount of $161,000.00 plus $11,270.00 GST, for a total amount of $172,270.00 for Tender T-32-05 be accepted; and

b) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.

16. Report PLPD05-097

MajorBennettIndustrial Park – Completion of Stormwater Management Works

That Council approve the recommendations outlined in Report PLPD05-097, dated November 7, 2005, of the Development Engineer, as follows:

a) That the quotation of 560789 Ontario Limited (o/a R & M Construction), 254 Main Street North, Acton, Ontario, L7J 1W9, in the amount of $268,849.00 plus $18,819.43 GST for a total amount of $287,668.43 be accepted; and

b) That the Mayor and Clerk be authorized to sign and seal the contract documents.

17. Report SS05-023

Community Counselling and Resource Centre

That Council approve the report dated November 7,2005, of the Director of Social Services, recommending:

That Council approve the allocation of $25,000 of PHIF to HRC for the delivery of the Emergency Assistance Fund

18. Report OCS05-006

Regulation of Election Signage

That Council approve the recommendations outlined in report OCS05-006 dated November 7, 2005, of the City Solicitor, as follows:

That Council direct Staff to prepare amendments to the City’s Sign By-Law to regulate election campaign signs as follows:

a) That election campaign signs be permitted on property owned by the Corporation of the City of Peterborough, but not sooner than:

i) Labour Day, for a municipal election; and

ii) The date of issuance of the Writ of Election, for a Federal or Provincial election; and

b) That election campaign signs be taken down within three (3) days after voting day.

19. CORRESP05-016

Peterborough Lakefield Police Services Board

That Council receive CORRESP05-016 from the Peterborough Lakefield Police Services Board regarding the possible use of red light cameras.

All of which is respectfully submitted,

Councillor Juby

Chairman

November 7, 2005


 

COMMITTEE OF THE WHOLE REPORT NO. 33

MEETING OF NOVEMBER 14, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD NOVEMBER 14, 2005

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, NOVEMBER 14, 2005, RECOMMENDS AS FOLLOWS:

1. Report FACLK05-023

Citizen Appointments to City Boards and Committees 2005 – 2006

That Council approve the recommendations outlined in report FACLK05-023, dated November 14, 2005, of the Deputy Clerk, as follows:

a) That the following individuals be appointed to the Board of Parks and Recreation, for a three-year term to expire November 30, 2008:

i) Yvonne Coveney-Boyd

ii) David Hall

b) That the following individual be appointed to the Board of Parks and Recreation, for a one-year term to expire November 30, 2006:

i) Eric Martin

c) That the following individuals be appointed to the Peterborough Architectural Conservation Advisory Committee (PACAC) for a three-year term to expire November 30, 2008.

i) Sheryl Smith

ii) Sue McGregor-Hunter

iii) Jean-Pierre Pawliw

d) That the following individual be appointed to the Peterborough Police Services Board for a one -year term to expire November 30, 2006.

i) Dr. Thomas Symons

2. Report PLPD05-102

YMCA Site Plan Application

123 Aylmer Street South - Driveway Entrance

That Council approve the recommendation outlined in report COW05-102 dated November 14, 2005, of the Planner of Urban Design, as follows:

a) That the site plan for the proposed YMCA at 123 Aylmer Street South be revised to restrict access for the most northerly driveway on Aylmer Street to a right-in, right-out, and that the site plan not be revised to include a right-out driveway to Park Street.


 

3. Report FAFS05-042

Major Revenues 2003-2006

That Council approve the recommendations outlined in report FAFS05-042 dated November 14, 2005, of the Director Finance and Administrative Services as follows:

a) That report FAFS05-042 dated November 14, 2005, of the Director Finance and Administrative Services providing an analysis of budgeted and actual major revenues for the years 2003-2005 as was requested by Council during the November 7, 2005 Committee of the Whole, be received.

All of which is respectfully submitted,

Councillor Juby

Chairman

November 14, 2005