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2005-04-25 Committee of the Whole

Event date: Monday, April 25, 2005, at 5:45 PM

Committee of the Whole Agenda
Caucus: April 25, 2005 at 5:45 PM - General Committee Room
Open Session: April 25, 2005 at 6:30 PM - General Committee Room

Caucus – 5:45 p.m.

1. Personnel Matter

2. Legal Matter

3. Property Matter

Open Session – 6:30 p.m.

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

4. Minutes of a) April 4, 2005

b) April 11, 2005

c) April 14, 2005

d) April 18, 2005

Disclosure of Pecuniary Interest

DETERMINATION OF ITEMS REQUIRING SEPARATE CONSIDERATION

FOR YOUR CONVENIENCE, CIRCLE THE ITEMS YOU WISH TO CONSIDER SEPARATELY:

Item Numbers 5, 6, 7 8 (Non-Consent Item)

Item Numbers 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

29 30 31 32 33 34

ADOPTION OF ITEMS NOT REQUIRING SEPARATE CONSIDERATION

5. Acting CAO

Report CAO05-003

Dissolution of Peterborough Area Flood Relief Committee

A report to dissolve the Peterborough Area Flood Relief Committee.

6. Manager of Children’s Services

Report SS05-008, Blue Book, Media Release and Presentation

Community Information Services Handbook

Joyce Hawthorne, Manager of Children’s Services and Brenda Dales, United Way, will make a presentation regarding the 2005 Community Handbook of Resources (the “Blue Book”).

7. Manager of Children’s Services

Report SS05-009 , Appendix and Presentation by Marshall Elliott, Coordinator, Peterborough Social Plan

Peterborough Community Social Plan – Accomplishments to Date: Past Six Months

Marshall Elliott, Coordinator Peterborough Social Plan; Nicola Crow, Dirk Verhult, Paul Heath and Susan Brown, will make a presentation regarding the Peterborough Community Social Plan: “Finding the Fit”s Update.

8. Museum Manager

Presentation 1, Presentation 2 and Report CSCH05-013

PCMA Archival Photographic Collection Relocation Project

A report to inform Council of the Peterborough Centennial Museum and Archives’ (PCMA) plans to relocate the archival photographic collections stored in the lower level of the Peterborough Public Library (PPL) to the PCMA’s building on Armour Hill.

9. City Clerk

Report FACLK05-003A and Appendix

Temporary Road Closure Report and Event Manual

A report to provide information to City Council in respect to the community consultation that was conducted on the temporary road closure policy previously presented to Council.

10. Director of Social Services

Report SS05-007 and Appendix

Clarification of Funding – 953 Clonsilla Avenue

A report to inform Council of the relationship between municipal, provincial and federal funding processes relative to 953 Clonsilla Avenue and various tenant options.

11. City Solicitor

Report OCS05-001A

953 Clonsilla Avenue

A report to reconfirm the opinion of the City Solicitor with respect to the proposed use of the property at 953 Clonsilla Avenue by the Peterborough Community Chaplaincy.

12. City Solicitor

Report OCS05-002 and Schedule A

Pesticide By-Law

A report to provide a draft by-law regulating pesticide use, for the consideration of Council.

13. Director of Finance and Administrative Services

Report FAFS05-020

Renovations of the City Hall

A report seeking Council authority to issue tenders as required to undertake City Hall renovations and to engage Trevelyan Architect to prepare the tender documents and to provide contract administration during renovations.

14. Director of Finance and Administrative Services

Report FAFS05-018 and Appendix A

Management Agreement for the Peterborough Memorial Centre with Nustadia Recreation Inc.

A report proposing Council approve the Management Agreement for the Peterborough Memorial Centre between Nustadia Recreation Inc. and the City of Peterborough for the period September 13, 2004 to December 31, 2007.

15. Director of Finance and Administrative Services

Report FAFS05-015

By-Law to Authorize Borrowing of $15,000,000 for Current Expenditures for 2005

A report to propose that a by-law be passed at the May 2, 2005 Council meeting which establishes a $15,000,000 borrowing limit to finance current expenditures.

16. Director of Finance and Administrative Services

Report FAFS05-016 and Appendix

2004 Remuneration Statements for Council Members and Council Appointees

A report to present the 2004 remuneration statements for Members of Council and Council appointees to boards.

17. Director of Finance and Administrative Services

Report FAFS05-017, Appendix A, Appendix B and Appendix C

2004 Investment Report

A report to present the 2004 Investment Report as required under the provisions of the Municipal Act, 2001 and Ontario Regulation 438/97.

18. Director of Finance and Administrative Services

Report FAFS05-019

Town of Hanover Resolution Re: Policing Cost

A report responding to a March 21, 2005 motion from Council to report on a March 1, 2005 request from the Town of Hanover to pass resolutions re: policing costs.

19. Councillor Rexe

Report COU05-003 and Appendices

Light Pollution and Cost Savings

A report to evaluate replacing current street lights with “Full Cut Off Fixtures”.

20. Councillor Rexe

Report COU05-004 and Appendices

Peterborough Utilities COPHI and PDI Boards of Director Remuneration

A report to bring board compensation in line with increased responsibilities.

21. Director of Utility Services

Report USPW05-007

Award of Contract T-12-05 for the Supply of Ready-Mix Concrete

A report requesting Council’s approval to award Tender T-12-05, a tender for the Supply and Delivery of Ready-Mixed Concrete for sidewalk reconstruction and other Public Works maintenance activities.

22. Director of Utility Services

Report USPW05-008

Award of Tender T-13-05 for the Supply and Delivery of Sod

A report requesting Council’s approval to award Tender T-13-05, a tender for the Supply and Delivery of Sod for various Public Works activities.

23. Director of Utility Services

Report USPW05-009

Award of Tender T-14-05 for the Supply and Delivery of Sand, Gravel, Stone and Playground Sand

A report requesting Council’s approval to award Tender T-14-05, a tender for the Supply and Delivery of Sand, Gravel, Stone and Playground Sand for various Public Works activities.

24. Director of Utility Services

Report USPW05-010

Award of Tender T-15-05 for the Supply and Delivery of Topsoil

A report requesting Council’s approval to award Tender T-15-05, a tender for the Supply and Delivery of Topsoil.

25. Director of Utility Services

Report USPW05-012

Award of Tender T-16-05 for the Supply and Application of Larvicide in Catch Basins in the City of Peterborough

A report requesting Council’s approval to award Tender T-16-05, a tender for the supply and application of larvicide in catch basins in the City of Peterborough for West Nile Virus Control.

26. Director of Utility Services

Report USPW05-013

Award of Contract for the Supply of Asphalt for 2005

A report requesting Council’s approval of a contract for the supply of asphalt for pick up by Public Works for use in patching utility cuts, driveway restoration and localized pavement repairs

27. Director of Utility Services

Report USPW05-014

Award of Tender T-19-05 for the Purchase of a Van

A report requesting Council’s approval to award Tender T-19-05, a tender for the supply of one full size van for Public Works.

28. Director of Utility Services

Report USEC05-016

Sir Sandford Fleming Drive and Spillsbury Drive Intersection Improvements

(T-07-05)

This report is prepared to obtain Council’s approval to award a construction contract for improvements to the intersection of Sir Sandford Fleming Drive and Spillsbury Drive, including traffic signals.

29. Manager, Engineering and Construction Services

Report USEC05-017

OSIM Bridge Inspection Program

This report is prepared to obtain Council’s approval to authorize an Engineering Agreement for professional services to complete detailed inspections of twenty-six (26) bridge structures in accordance with the Ontario Structure Inspection Manual.

30. Manager, Engineering and Construction Services

Report USEC05-018

Various Bridge Deck Condition Surveys and Inspections

This report is prepared to obtain Council’s approval to authorize an Engineering Agreement for professional services to complete detailed bridge deck condition surveys and inspections of three (3) bridge structures located on Lansdowne Street (Otonabee River), Sir Sandford Fleming Drive (CPR), and Nassau Mills Road (Trent Canal).

31. Director of Utility Services

Report USEC05-019

Various Bridge Rehabilitation Class EA Studies

This report is prepared to obtain Council’s approval to authorize an Engineering Agreement for professional services to complete bridge rehabilitation Class Environmental Assessment studies for the Bonnacord Street, Park Street North and Aylmer Street bridges over Jackson Creek.

32. Report USEC05-020

Hunter Street (Ashburnham) Bridge over the OtonabeeRiver

OSIM Inspection and Rehabilitation Study

This report is prepared to obtain Council’s approval to authorize an Engineering Agreement for professional services to complete a detailed structural inspection and rehabilitation study for the Hunter Street (Ashburnham) Bridge over the Otonabee River.

33. Director of Utility Services

Report USEC05-021

Westcott Street and Aylmer Street Sewer and Watermain Improvements

(T-06-05)

This report is prepared to obtain Council’s approval to award a construction contract for the replacement of storm sewer, sanitary sewer, and water main on Westcott Street and Aylmer Street (from Westcott Street to Romaine Street) including associated restoration.

34. Director of Utility Services

Report USEC05-022

Brealey DriveTurning Lane at Wellness Centre (Q-08-05)

This report is prepared to obtain Council’s approval to award a construction contract for the creation of a north-bound turning lane on Brealey Drive into the new Peterborough Sports and Wellness Centre.

35. Other Business

36. Adjournment