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2005-03-21 City Council

Event date: Monday, March 21, 2005, at 6:30 PM

Agenda - Minutes

City Council Agenda
March 21, 2005 at 6:30 PM - Council Chambers

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentations – Mayor’s Youth Awards

1. Adoption of Minutes

Minutes of the meetings of Council held on:

a) February 28, 2005

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Planning Committee Report

John Martyn, Chair, AHAC, will make a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Melvyn Johnson will make a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Brian Fitzgerald will make a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Marilyn Condon will make a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

b) Committee of the Whole Report

Ed McLellan will make a delegation regarding item 11 of Committee of the Whole Report #5 (County/City Participation in the Region of Durham’s Long Term Residual Waste Management Solution).

c) Other Items on this Agenda

None at this time.

4. Reports And Communications

a) Planning Committee Report No. 3

Planning Committee meeting of March 7, 2005

b) Committee of the Whole Report No. 5

Committee of the Whole meeting of March 14, 2005

c) Committee of the Whole Report No. 6

Committee of the Whole meeting of March 21, 2005

5. Notices Of Motion

There were no notices of motion.

6. By-Laws

05–035 Being A By-Law To Appoint Parking Enforcement Officers At 205 King Street, 207 And 209 Simcoe Street, Citi Centre - 303 Aylmer Street, 240 King Street, 245 Charlotte Street, 235 King Street, Charlotte Mews, 250 Sherbrooke Street And 131 Charlotte Street, 100 Charlotte Street And 1160 Clonsilla Avenue (AON Properties), 599 Brealey Drive (Sir Sandford Fleming College Sutherland Campus)

05–036 Being A By-Law To Authorize a $141,000 Internal Loan To Finance A Portion Of The Costs To Buy Fitness Equipment For The Peterborough Sport And Wellness Centre

05–037 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Corporation Of The County Of Peterborough (Greater Peterborough Area Economic Development Corporation)

05–038 Being A By-Law To Authorize The Transfer Of 1461 Bensfort Road, In The Township Of Otonabee-South Monaghan, In The County Of Peterborough, To Peter DeSanto And Yvonne DeSanto

05–039 Being A By-Law To Authorize The Corporation Of The City Of Peterborough To Enter Into An Agreement With The County Of Peterborough For The Provision Of Winter Maintenance Services On Certain County And City Roads During The 2004/2005, 2005/2006 And 2006/07 Winter Seasons

05–040 Being A By-Law To Award A Proposal For Consulting Services For The Detailed Design And Contract Administration For Primary Clarifier Expansion And Septage Receiving Facility. Phase 3, Waste Water Treatment Plant Expansion (USES05-002)

05–041 Being A By-Law To Establish An Arts, Culture & Heritage Advisory Committee

05–042 Being A By-Law To Establish a Museum & Archives Advisory Committee

05–043 Being A By-Law To Establish Certain Lands In The City Of Peterborough As Part Of The Public Highways Named Lansdowne Street, Monaghan Road And High Street

05–044 Being A By-Law To Amend By-Law Number 97-74 (Speed Limits) To Include Highland Road Adjacent To Highland Heights Public School As A Forty kilometre Per Hour School Zone And The Necessary Flashing Beacons And Signage Be Installed

05–045 Being A By-Law To Authorize The Staged Closure (Local Traffic Only) Of Wolsely Street From Fairbairn Street To Chemong Road From May 2, 2005 To September 30, 2005

05–046 Being A By-Law To Authorize The Corporation Of The City Of Peterborough To Enter Into An Agreement With Ron Robinson Ltd. For The Wolsely Street Reconstruction (T-01-05)

05–047 Being A By-Law To Appoint An Acting City Administrator For The City Of Peterborough (Malcolm Hunt)

05–048 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And 1392631 Ontario Inc. (Beavermead Park)

05–049 Being A By-Law To Authorize The Transfer Of 900 Dutton Road, In The City Of Peterborough, In The County Of Peterborough, To Peterborough Housing Corporation

05–050 Being A By-Law To Amend By-Law 93-100, Being A By-Law For The Regulation Of Parking

05–051 Being A By-Law To Remove A Holding Symbol From The Zoning By-Law For 519 Hopkins Avenue

7. Other Business

8. By-Law To Approve Actions Of Council

05-052 Confirming by-law of the proceedings of the Council at its meeting held on March 21, 2005

9. Adjournment


City Council Minutes
March 21, 2005 at 6:30 PM - Council Chambers

Roll Call:

Mayor Sutherland
Councillor Cahill
Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Guiel
Councillor Hall
Councillor Herring
Councillor Juby
Councillor Rexe
Councillor Vass

Minutes – February 28, 2005

Moved by Councillor Guiel, seconded by Councillor Clarke

That the Minutes of the meetings of Council held on February 28, 2005 be confirmed.

“CARRIED”

Disclosure of Pecuniary Interest

Councillor Rexe declared a pecuniary interest to Item #10 of the Planning Committee Report No. 1 dated January 24, 2005, which was approved at the February 7, 2005 meeting of Council. This declaration is being made tonight which is the first Council meeting, after the February 7, 2005 meeting, at which Councillor Rexe has been present in order to declare the interest.

Delegations

Planning Committee

John Martyn, Chair, AHAC, made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Melvyn Johnson made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Brian Fitzgerald made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Marilyn Condon made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Jane Ulrich made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Ivan Bateman made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

John Gooley made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Tom Jenkins made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Alex Grady made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Bruce Coulter made a delegation regarding item 1 of Planning Committee Report #3 (Affordable Housing: New Supply Projects under the Affordable Housing Program).

Committee of the Whole

Ed McLellan made a delegation regarding item 11 of Committee of the Whole Report #5 (County/City Participation in the Region of Durham’s Long Term Residual Waste Management Solution).

Ivan Bateman made a delegation regarding item 11 of Committee of the Whole Report #5 (County/City Participation in the Region of Durham’s Long Term Residual Waste Management Solution).

Other Items on this Agenda

There were no other delegations.

Committee Reports

Report Number 3 of the Planning Committee

Moved by Councillor Doris, seconded by Councillor Cahill

That Report Number 3 of the Planning Committee Meeting of March 7, 2005, be approved.

Moved by Councillor Hall, seconded by Councillor Herring

That #d) of Item 1 of the Planning Report be deferred until a Public meeting is held and that hand delivered notices be delivered and notices be put in the media.

Moved by Councillor Rexe

That the Question be Put.

“CARRIED”

Upon the deferral motion of Councillors Hall and Herring, this motion lost.

Upon the original motion of Councillors Doris and Cahill, this motion carried.

Report Number 5 of the Committee of the Whole

Moved by Councillor Juby , seconded by Councillor Eggleton

That Report Number 5 of the Committee of the Whole Meeting of March 14, 2005, be approved.

Item #7 was separated for discussion.

Moved by Councillor Guiel, seconded by Councillor Cahill

That Article 9.01 of the draft agreement between the City and the County, respecting GPAEDC, be amended to add the following sentence:

“Notwithstanding the foregoing, in the event that notice of termination is given by the county, prior to July 1, 2008, the parties shall share equally in any and all costs arising from the termination”

“CARRIED”

Moved by Councillor Hall, seconded by Councillor Doris

That the following amendments proposed by the County be accepted:

a) amend article 3,01 – Role of GPAEDC Board by amending Subsection (b) to delete the word “hire”, and replace with “recommend”;

b) amend article 6.05 by deleting “The primary responsibility of the CCEDC is to…” and replace with “The CCEDC will…” to now read as follows:

“The CCEDC will act as the principle communications conduit to both the City and County Councils on the activities, budgets and performance of the GPAEDC.”;

c) amend article 6.06 to read as follows:

“The CCEDC shall review and recommend for final approval to City and county Councils the following items:

i. annual operating budgets; and

ii. the selection of the CEO

as may be endorsed by the GPAEDC Board.”

Moved by Councillor Rexe

That the Question be Put.

“CARRIED”

Upon the amending motion of Councillors Hall and Doris, this motion lost.

Upon the original motion of Councillor Juby and Eggleton, this motion carried.

Report Number 6 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Guiel

That Report Number 6 the Committee of the Whole Meeting of March 14, 2005, be approved.

“CARRIED”

Notices of Motion

There were no notices of motion.

By-Laws

Moved by Councillor Rexe, seconded by Councillor Eggleton

That the following by-laws be read a first and second time:

05–035 Being A By-Law To Appoint Parking Enforcement Officers At 205 King Street, 207 And 209 Simcoe Street, Citi Centre - 303 Aylmer Street, 240 King Street, 245 Charlotte Street, 235 King Street, Charlotte Mews, 250 Sherbrooke Street And 131 Charlotte Street, 100 Charlotte Street And 1160 Clonsilla Avenue (AON Properties), 599 Brealey Drive (Sir Sandford Fleming College Sutherland Campus)

05–036 Being A By-Law To Authorize a $141,000 Internal Loan To Finance A Portion Of The Costs To Buy Fitness Equipment For The Peterborough Sport And Wellness Centre

05–037 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Corporation Of The County Of Peterborough (Greater Peterborough Area Economic Development Corporation)

05–038 Being A By-Law To Authorize The Transfer Of 1461 Bensfort Road, In The Township Of Otonabee-South Monaghan, In The County Of Peterborough, To Peter DeSanto And Yvonne DeSanto

05–039 Being A By-Law To Authorize The Corporation Of The City Of Peterborough To Enter Into An Agreement With The County Of Peterborough For The Provision Of Winter Maintenance Services On Certain County And City Roads During The 2004/2005, 2005/2006 And 2006/07 Winter Seasons

05–040 Being A By-Law To Award A Proposal For Consulting Services For The Detailed Design And Contract Administration For Primary Clarifier Expansion And Septage Receiving Facility. Phase 3, Waste Water Treatment Plant Expansion (USES05-002)

05–041 Being A By-Law To Establish An Arts, Culture & Heritage Advisory Committee

05–042 Being A By-Law To Establish a Museum & Archives Advisory Committee

05–043 Being A By-Law To Establish Certain Lands In The City Of Peterborough As Part Of The Public Highways Named Lansdowne Street, Monaghan Road And High Street

05–044 Being A By-Law To Amend By-Law Number 97-74 (Speed Limits) To Include Highland Road Adjacent To HighlandHeightsPublic School As A Forty kilometre Per Hour School Zone And The Necessary Flashing Beacons And Signage Be Installed

05–045 Being A By-Law To Authorize The Staged Closure (Local Traffic Only) Of Wolsely Street From Fairbairn Street To Chemong Road From May 2, 2005 To September 30, 2005

05–046 Being A By-Law To Authorize The Corporation Of The City Of Peterborough To Enter Into An Agreement With Ron Robinson Ltd. For The Wolsely Street Reconstruction (T-01-05)

05–047 Being A By-Law To Appoint An ActingCity Administrator For The City Of Peterborough (Malcolm Hunt)

05–048 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And 1392631 Ontario Inc. (Beavermead Park)

05–049 Being A By-Law To Authorize The Transfer Of 900 Dutton Road, In The City Of Peterborough, In The County Of Peterborough, To Peterborough Housing Corporation

05–050 Being A By-Law To Amend By-Law 93-100, Being A By-Law For The Regulation Of Parking

05–051 Being A By-Law To Remove A Holding Symbol From The Zoning By-Law For 519 Hopkins Avenue

By-Law 05-047 was separated for a recorded vote.

Upon the remainder of the by-laws, this motion carried.

Councillor Vass requested a recorded vote on By-Law 05-047

YEAS

NAYS

Councillor Herring

Councillor Vass

Councillor Eggleton

Councillor Rexe

Councillor Juby

Councillor Guiel

Councillor Clarke

Councillor Doris

Councillor Hall

Councillor Cahill

Mayor Sutherland

“CARRIED”


Moved by Councillor Rexe, seconded by Councillor Eggleton

That the following by-laws be read a third time:

05–035 Being A By-Law To Appoint Parking Enforcement Officers At 205 King Street, 207 And 209 Simcoe Street, Citi Centre - 303 Aylmer Street, 240 King Street, 245 Charlotte Street, 235 King Street, Charlotte Mews, 250 Sherbrooke Street And 131 Charlotte Street, 100 Charlotte Street And 1160 Clonsilla Avenue (AON Properties), 599 Brealey Drive (Sir Sandford Fleming College Sutherland Campus)

05–036 Being A By-Law To Authorize a $141,000 Internal Loan To Finance A Portion Of The Costs To Buy Fitness Equipment For The Peterborough Sport And Wellness Centre

05–037 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And The Corporation Of The County Of Peterborough (Greater Peterborough Area Economic Development Corporation)

05–038 Being A By-Law To Authorize The Transfer Of 1461 Bensfort Road, In The Township Of Otonabee-South Monaghan, In The County Of Peterborough, To Peter DeSanto And Yvonne DeSanto

05–039 Being A By-Law To Authorize The Corporation Of The City Of Peterborough To Enter Into An Agreement With The County Of Peterborough For The Provision Of Winter Maintenance Services On Certain County And City Roads During The 2004/2005, 2005/2006 And 2006/07 Winter Seasons

05–040 Being A By-Law To Award A Proposal For Consulting Services For The Detailed Design And Contract Administration For Primary Clarifier Expansion And Septage Receiving Facility. Phase 3, Waste Water Treatment Plant Expansion (USES05-002)

05–041 Being A By-Law To Establish An Arts, Culture & Heritage Advisory Committee

05–042 Being A By-Law To Establish a Museum & Archives Advisory Committee

05–043 Being A By-Law To Establish Certain Lands In The City Of Peterborough As Part Of The Public Highways Named Lansdowne Street, Monaghan Road And High Street

05–044 Being A By-Law To Amend By-Law Number 97-74 (Speed Limits) To Include Highland Road Adjacent To HighlandHeightsPublic School As A Forty kilometre Per Hour School Zone And The Necessary Flashing Beacons And Signage Be Installed

05–045 Being A By-Law To Authorize The Staged Closure (Local Traffic Only) Of Wolsely Street From Fairbairn Street To Chemong Road From May 2, 2005 To September 30, 2005

05–046 Being A By-Law To Authorize The Corporation Of The City Of Peterborough To Enter Into An Agreement With Ron Robinson Ltd. For The Wolsely Street Reconstruction (T-01-05)

05–047 Being A By-Law To Appoint An ActingCity Administrator For The City Of Peterborough (Malcolm Hunt)

05–048 Being A By-Law To Authorize The Execution Of An Agreement Between The Corporation Of The City Of Peterborough And 1392631 Ontario Inc. (Beavermead Park)

05–049 Being A By-Law To Authorize The Transfer Of 900 Dutton Road, In The City Of Peterborough, In The County Of Peterborough, To Peterborough Housing Corporation

05–050 Being A By-Law To Amend By-Law 93-100, Being A By-Law For The Regulation Of Parking

05–051 Being A By-Law To Remove A Holding Symbol From The Zoning By-Law For 519 Hopkins Avenue

“CARRIED”

Other Business

Councillor Doris asked about the use of the former RCMP building which was rezoned by the City and which will have a different organization using it. Councillor Clarke advised that the PCHDC will be the landlord and screened the organization that will be the tenant and confirmed that this was a land use that is permittable in the zoning of the property.

Moved by Councillor Rexe, seconded by Councillor Hall

That a motion be allowed to be introduced.

“CARRIED”

Moved by Councillor Doris, seconded by Councillor Hall

That if the property at 953 Clonsilla Avenue is to be considered transitional housing for federal and provincial ex-offenders, a rezoning with public notification must be held before occupancy.

“CARRIED”

Councillor Hall enquired about the status of the surveillance cameras review. Mr. Doherty has addressed the issues in respect to the Information and Privacy Commission enquiry and a draft policy has been submitted to IPC and will be put forward to Senior Admin and Council when the policy is returned.

Councillor Hall asked about the Wakestock event and whether it is in the City or outside the City. Mr. Doherty advised that the event had enquired about the use of Little Lake but had not made any official overtures to the City.

Councillor Hall asked about the Public Disclosure Act and reporting of Public Utilities staff salaries. Mr. Horton advised that it had never been included in the City information.

Councillor Vass enquired about the environmental assessment of the road linkages in the hospital area. Mr. Hunt provided an explanation of what would be studied.

Councillor Clarke reminded Councillors and the public of the Veterans Celebration on June 5, 2005 at the Memorial Centre with Prince Edward in attendance. Councillor Clarke has advised that there are costs involved for the event and requested that Council support the event.

Moved by Councillor Hall, seconded by Councillor Doris

That a motion be allowed to be introduced.

“CARRIED”

Moved by Councillor Clarke, seconded by Councillor Doris

That the City of Peterborough make available the amount of $5,000 from contingency for the Veterans event at the Memorial Centre on June 5, 2005.

“CARRIED”

Confirmatory By-Law

Moved by Councillor Herring, seconded by Councillor Guiel

That the following by-law be read a first, second and third time:

05-052 Being A By-Law to Confirm The Proceedings Of The Council At Its Meeting Held On March 21, 2005

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”

Adjournment

Moved by Councillor Guiel, seconded by Councillor Hall

That this meeting of City Council adjourn at 9:40 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Sylvia Sutherland

Mayor

PLANNING COMMITTEE REPORT NO. 3

MARCH 7, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH, FOR CONSIDERATION AT ITS MEETING HELD MARCH 21, 2005

THE PLANNING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON MONDAY, MARCH 7, 2005, RECOMMENDS AS FOLLOWS:

1. Report PLHD07-004

Affordable Housing: New Supply Projects under the Affordable Housing Program

All residents located within 400 feet of proposed property received hand delivered notices regarding the project and that advertisements be placed in the local media regarding this item which will come forward at the council meeting on March 21, 2005.

That Planning Committee approve the report dated March 7, 2005 of the Housing Supply Facilitator, recommending:

a) That Council recommend to the Ministry of Municipal Affairs and Housing approval for the allocation of funds for the proposals submitted by Amadeo Developments, AOTS Community Homes Incorporated and Maryland Place Incorporated respectively for the development of affordable housing units under the Canada-Ontario Affordable Housing Program; and

b) That the Ministry of Municipal Affairs and Housing be so notified as required by the Affordable Housing Program.

c) That By-Laws be passed to authorize the Mayor and Clerk to sign “Municipal Housing Facilities Agreements” for the approved projects pursuant to By-Law No. 03-046 of the City of Peterborough.

d) That Council endorse the Peterborough Housing Corporation (PHC), as the non-profit corporation to deliver the forty-unit housing project at 900 Dutton Road, pursuant to the Emergency Flood Relief Agreement under the Affordable Housing Program and that the Ministry of Municipal Affairs and Housing be so notified.

2. Report PLPD05-020

Application for Site Plan Approval

Eight, Three Storey, Condominium Buildings with a total of 80 Units at 246 Spillsbury Drive

That Planning Committee approve the report dated March 7, 2005 of the Planner, Urban Design, recommending:

That the site plan application submitted by Cleary Investments for the construction of eight, three storey condominium buildings, with a total of 80 units, at 246 Spillsbury Drive, be approved subject to the following conditions:

i) The deposit of performance security in the amount of $40,000.00.

ii) That all requirements of the Otonabee Region Conservation Authority are satisfied.

iii) That all conditions related to the draft plan approval of the subdivision are satisfied, enabling the registration of the Plan of Subdivision.

iv) That all the technical requirements are addressed to the satisfaction of the Site Plan Committee.

3. Report PLPD05-019

2005 Provincial Policy Statement

That Planning Report PLPD05-019 be received for information.

4. Report PLPD05-021

Draft Places to Grow Plan

That Planning Committee approve the report dated March 7, 2005 of the Manager of Planning, recommending:

a) That the Ministry of Public Infrastructure Renewal be advised that the City of Peterborough supports the principles and policy directions of the Draft Growth Plan for the Greater Golden Horseshoe;

b) That the Ministry of Public Infrastructure Renewal be asked to provide further details on the mechanism and the funding for preparation of the Sub-Area Growth Strategy for the East of Durham Sub-Area as well as any funding available for amendments, to the City’s Official Plan, arising from the preparation of the Sub-Area Growth Strategy;

c) That Planning and Development Staff defer circulation of any subdivision or major commercial development proposals, within the Carnegie, Chemong, Coldsprings and Liftlock Planning Areas, unless such proposals clearly implement the policy direction of the Draft Growth Plan, and

d) That Planning and Development Department staff, expand the terms of reference for each of the consulting contracts, for Secondary Plan Functional Studies currently underway, to include any necessary revisions to address the policies and directions of the Province’s Draft Growth Plan for the Greater Golden Horseshoe Area.

5. New Drainage Plan Requirements for Swimming Pool Construction

That a report be brought forward to the next planning committee meeting regarding the new drainage plan requirements for swimming pool construction in the City

All of which is respectfully submitted.

Councillor J. Doris

Chairman

March 7, 2005


COMMITTEE OF THE WHOLE REPORT NO. 5

MEETING OF MARCH 14, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MARCH 21, 2005

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, MARCH 14, 2005, RECOMMENDS AS FOLLOWS:

1. Appointment to the Community Funding Committee

That Council approve the report dated March 14, 2005, of the City Clerk, recommending:

That Ann Gallant be appointed to the Community Funding Committee for the remainder of the three (3) year term to November 30, 2006.

2. Report PLPD05- 022

Sale of Property at 1461 Bensfort Road

That Council approve the report dated March 14, 2005, of the City Clerk, recommending:

That a By-Law be presented for passage to authorize the sale of a residential property described as Part Lot 17, Concession 13, designated as Part of Part 1 on Plan 45R-3461, Township of Otonabee-South Monaghan, County of Peterborough, save and except Part 2 on Registered Plan 45R-12736, known municipally as 1461 Bensfort Road to Peter and Yvonne DeSanto, for a purchase price of $184,900.00.

3. Presentation
Gary Rabjohn, Chair of the Peterborough and District United Way Campaign

Gary Rabjohn provided a presentation to update Council on the 2004 United Way Campaign and presented a certificate to Council.

4. Report USPW05-003
Extension of Agreement between City of Peterborough and 1392631 Ontario Inc. for Beavermead Campground Contract

That Council approve report USPW05-004 dated March 14, 2005, from the Manager of Public Works, recommending:

That the Agreement with 1392631 Ontario Inc. (Ms. Barb McMahon) for contract management service for the operation of the Beavermead Campground be extended for an additional two years, in accordance with the Agreement attached to the report.

5. Report USES05-002

Award of Proposal for Consulting Services for the Detailed Design and Contract Administration for Primary Clarifier Expansion and Septage Receiving Facility. Phase 3, Waste Water Treatment Plant Expansion

That Council approve report USES05-002 dated March 14, 2005, from the Director of Utility Services, recommending:

a) That Council approve the hiring of R.V. Anderson Associates Ltd., 2001 Sheppard Avenue E, Suite 400, Toronto, Ontario M2J 4Z8 for the provision of consulting services for the detailed Design of Primary Clarifiers Expansion and Septage Receiving Facility and for administration of the construction contract at a base fee of $1,482,200.00 plus $44,466.00 (3%) GST for a total of $1,526,666.00; and

b) That Council pass a By-Law authorizing the Mayor and Clerk to sign the engineering agreement for these services.

6. Report FACLK05-007

Queen Alexander, City Hall, Kinsmen Roof Projects

That Council approve report FACLKO5-007 dated March 14, 2005, of the Property/Energy Co-ordinator recommending:

a) That $100,000 be transferred from the Roofing Repair Project at Kinsmen Arena to the Queen Alexandra Community Centre for replacement of the shingled roof .

b) That a further $25,000 be transferred from the Roofing Repair Project at Kinsmen Arena to roofing replacement for the North Wing of City Hall.

7. Report FAFS05-009
City/County GPAEDC Agreement

That Council approve report FAFS05-009, dated March 14, 2005, of the Director of Finance and Administrative Services recommending:

That the attached agreement, as set out as Appendix A to report FAFS05-009, between the City of Peterborough and the County of Peterborough with respect to the operations of the Greater Peterborough Area Economic Development Corporation be approved.

That sections 6.02, 8.03 and 9.01 of the agreement be amended as follows:

Section 6.02 be amended to read as follows:

6.02 The City and County will each appoint four (4) members of their respective Councils, including the Mayor and the Warden. Other than the Mayor and Warden, councillors who are members of the Board of Directors of the GPAEDC shall not be appointed to the CCEDC.

Section 8.03 be amended to read as follows:

8.03 Conditional upon annual budget recommendations by CCEDC, and the approval of the Councils of the City and County, the funding shall be for a period of three (3) consecutive years commencing January 2005 – with an option to extend for a further two (2) years.


Section 9.01 be amended to read as follows:

9.01 Either the City or the County may give notice in writing to the other of its desire to terminate this agreement. Such cancellation will be effective at the end of a fiscal year, and in order to be effective, must be given on or before June 30th in that fiscal year. Regardless of which party gives notice of termination, the parties shall share in any and all costs arising from the termination, in proportion to the official census permanent population ratio at the time of the notice of termination. Without limiting the generality of the foregoing, such costs shall include leases, employment contracts, accounts payable, or any other liabilities incurred by the GPAEDC for which the City and the County may be responsible at law.

That Article 9.01 of the draft agreement between the City and the County, respecting GPAEDC, be amended to add the following sentence:

“Notwithstanding the foregoing, in the event that notice of termination is given by the county, prior to July 1, 2008, the parties shall share equally in any and all costs arising from the termination”

8. Report CSRS05-004
Award of Proposal P-02-05 – Fitness Equipment for the Peterborough Sport and Wellness Centre

That Council approve report CSRS05-004, dated March 14, 2005, of the Manager of Recreation, recommending:

a) That City Council award proposal P-02-05, a proposal seeking Fitness Equipment for the Peterborough Sport and Wellness Centre, to the following:

§ National Fitness Products Inc., 104 Maple Avenue, Inglewood, ONL0N 1K0, for $156,783.60 plus $10,161.90 GST for a total of $166,945.50 and

§ VO 2 Fitness, 7 Lake Drive East, Keswick, OntarioL4P 3E9 for $83,314.90 plus $5,464.85 GST for a total of $89,779.75.

b) That a $141,000 portion of the net proceeds for the anticipated sale of the Kingswood Centre be used to finance a $141,000 portion of the equipment purchases.

c) That until such time the sale of Kingswood occurs, the $141,000 be treated as a City loan to the project whereby monthly payments of $3,210 will be charged to the Wellness Centre’s operating budget and credit to the loan amount.

d) That when the $141,000 portion of the net proceeds of the anticipated sale of the Kingswood Centre is used to finance the equipment purchases, $3,210 continue to be drawn from the Wellness Centre operating budget monthly and transferred to an interest bearing equipment reserve fund for future replacement of equipment at the Centre.

9. Report CSCH05-010
Advisory Committee By-Laws

That Council approve report CSCH05-10 dated March 7, 2005, of the Director of Community Services, recommending:

a) That the current Culture & Heritage Division be re-named the Arts, Culture and Heritage Division;

b) That a By-Law to establish a Museum & Archives Advisory Committee to advise Council and the Arts, Culture & Heritage Division in respect of the management and regulation of the Peterborough Centennial Museum & Archives be adopted;

c) That a By-Law to establish an Arts, Culture & Heritage Advisory Committee to advise and support the Arts, Culture & Heritage Division; and to advise and to formulate and recommend policies to the Council for the Corporation of the City of Peterborough on arts, culture, and heritage matters be adopted;

d) That the Mayor and Clerk be authorized to sign and seal the same;

e) That the proposed implementation strategy be approved.

10. Report USTR05-004

Traffic Technical Committee Report

That Council approve report USTR05-004 dated March 14, 2005, from the Manager of Transportation, on behalf of the Traffic Technical Committee recommending:

a) That school area warning signs be installed in advance of the existing school crossings on Fairmount Blvd for St Teresa’s School and that Staff contact both the St. Teresa’s School and the Community Police to ensure the student safety patrol program is in effect
 
b) That all-way stop sign control not be installed at the intersection of Albertus Avenue and Homewood Avenue.

c) That a sidewalk be constructed on the west side of Erskine Avenue from the north leg of Barnes Crescent to Orpington Road.
 
d) That a by-law be enacted to amend By-Law Number 97- 74 (speed limits) to include Highland Road adjacent to Highland Heights Public School as a forty kilometre per hour school zone and the necessary flashing beacons and signage be installed.

e) That Transportation Division Staff conduct a survey of the households on Mayfair Avenue indicating their choice to remove the existing 1-hour parking, Mon-Fri from 8:00am to 5:00pm parking restriction or that parking remain as it is.

f) That Transportation Division Staff continue to monitor traffic operations on Rogers Street and no additional traffic control be implemented at this time.

11. Report USEC05-005

County/City Participation in the Region of Durham’s Long Term Residual Waste Management Solution

That Council approve report USEC05-005 dated March 14, 2005, from the Director of Utility Services, recommending:

a) That Council endorse the County/City Waste Management Steering Committee recommendation for the County of Peterborough and City of Peterborough to actively participate in the Durham Region Environmental Assessment process for a Long Term Residual Waste Management Solution through representation on the Durham Community Waste Disposal Task Committee, reporting back to both Councils through the Peterborough County/City Waste Management Steering Committee and;

b) That the County/City representative on the Durham Community Waste Disposal Task Committee be the Chair of the County/City Waste Management Steering Committee or his alternate.

12. Report USEC05-006

Wolsley Street Reconstruction (T-01-05)

That Council approve report USEC05-006 dated March 14, 2005, from the Director of Utility Services, recommending:

a) That the tender of Ron Robinson Ltd., 3075 Maplegrove Road, Bowmanville, Ontario, L1C 3K4, in the amount of $693,650.97 plus $48,555.57 GST, for a total amount of $742,206.54 for Contract T-01-05 (Wolsely Street Reconstruction) be accepted; and

b) That a by-law be passed authorizing the staged closure (local traffic only) of Wolsely Street from Fairbairn Street to Chemong Road from May 2, 2005 to September 30, 2005; and

c) That a by-law be passed authorizing the Mayor and Clerk to sign and seal the contract documents.

Report USEC05-009

AMO Resolution – Municipal Recycling Programs

That Council approve report USEC05-009 dated March 14, 2005, from the Director of Utility Services, recommending:

That Council pass the attached resolution requesting the Minister of the Environment to amend the Blue Box Program and 2005 Steward’s Fee to eliminate the inclusion of in-kind newspaper advertising from the Canadian Newspaper Association and require CAN/OCNA to provide their payment in cash like all other obligated stewards;

WHEREAS Section 25(5) of the Waste Diversion Act provides that where a waste diversion program is developed for blue box wastes it is to include payments to municipalities equal to 50% of the total net costs incurred by those municipalities as a result of the program;

AND WHEREAS the Canadian Newspaper Association and the Ontario Community Newspaper Association has negotiated directly with the Ministry of the Environment to provide their share of payments to municipalities under the Blue Box Program Plan in the form of newspaper advertising instead of cash;

AND WHEREAS most municipal recycling programs do not use newspaper advertising to communicate with their residents, but instead use such mediums as calendars, newsletters and flyers to communicate with their residents;

NOW THEREFORE BE IT RESOLVED that the Corporation of the City of Peterborough petition the Minister of the Environment to amend the approval of the Blue Box Program Plan and the 2005 Steward’s Fees to eliminate the inclusion of in-kind newspaper advertising from the Canadian Newspaper Association and the Ontario Community Newspaper Association, and require CAN/OCNA to provide their payments in cash like all other obligated stewards;

THAT this resolution be forwarded to the Premier, MPP and the Association of Municipalities of Ontario and all other municipal recycling programs in Ontario for endorsement.

14. 2005 Budget Highlight Book

The 2005 Budget Highlight books were distributed as a courtesy to Council for consideration during budget deliberations. Councillor Rexe introduced the highlights and background information. The Finance Committee will review the budget in detail over the period of March 22 to March 24, 2005 commencing at 5:00 p.m. each day in the General Committee Room. A public meeting will be held on April 7, 2005 to receive public input to the budget.

15. Policing Costs

Councillor Vass brought forward a Town of Hanover resolution in respect to policing costs.

That Council endorse the motion of the Corporation of the Town of Hanover in respect to the policing cost.

That this item be referred to staff for a report.

All of which is respectfully submitted,

Councillor B. Juby

Chairman

March 14, 2005


COMMITTEE OF THE WHOLE REPORT NO. 6

MEETING OF MARCH 21, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MARCH 21, 2005

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, MARCH 21, 2005, RECOMMENDS AS FOLLOWS:

1. Appointment of CAO

That Malcolm Hunt be appointed Acting chief Administrative Officer effective March 14, 2005 and that his salary be at the first step of the CAO salary grid.

2. Report CSM05-001
Marina Dredging Contract

That Council approve Report CSM05-001 dated March 21, 2005, from the Director of Community Services, recommending:

a) That City Council award the contract for removal of sediment deposits to Drain Bros. Excavating Limited, R.R.#2 Lakefield, Ontario K0L 2H0 on a time and materials basis, at an estimated cost of $99,388 plus $6,957 GST, for a total amount of $106,345.

3. Report FAFS05-010

Follow-up to Report

FAFS05-009 City/County GPAEDC Agreement

That Council approve report FAFS05-010, dated March 21, 2005, of the Director of Finance and Administrative Services recommending:

That the Report FAFS05-010 be received.

All of which is respectfully submitted,

Councillor B. Juby

Chairman

March 21, 2005