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2005-01-17 City Council

Event date: Monday, January 17, 2005, at 6:30 PM

Agenda - Minutes

City Council Agenda
January 17, 2005 at 6:30 PM - Council Chambers

The Lord’s Prayer

Thirty Seconds Of Silent Prayer

National Anthem

Ceremonial Presentation

Justin Hiscox will perform his musical composition in recognition of the City of Peterborough

Jeff Leal, MPP, will bring greetings for 2005

1. Adoption of Minutes

Minutes of the meetings of Council held on:

a) December 13, 2004

b) January 10, 2005

2. Disclosure Of Pecuniary Interest

3. Delegations – Items on the Agenda

a) Flood Review Committee Report

None at this time.

b) Committee of the Whole Report

John McDonald will make a delegation regarding item 4 of Committee of the Whole Report #1 (2005 Access Plan).

Rodney Marois will make a delegation regarding items 6 and 11 of Committee of the Whole Report #1 (Peterborough Transit Operations and Civil Marriage Ceremonies).

c) Other Items on this Agenda

None at this time.

4. Reports And Communications

a) Flood Review Committee Report No. 1

Flood Review Committee meeting of January 10, 2005

b) Committee of the Whole Report No. 1

Committee of the Whole meeting of January 10, 2005

5. Notices Of Motion

There are no Notices of Motion.

6. By-Laws

05–002 Being A By-Law To Appoint Parking Enforcement Officers At 111 Hunter Street (Scotia Bank), 167 Simcoe Street (Home Hardware), 201 Hunter Street, 211 Hunter Street, 380 Armour Road (Time Square Property).

05–003 Being A By-Law To Authorize The Execution Of An Encroachment Agreement Between The Corporation Of The City Of Peterborough And Wellness Revolution Inc., With Respect To The Property Known Municipally As 354 Charlotte Street

05–004 Being A By-Law To Authorize An Agreement With The Governing Council Of The Salvation Army In Canada On Behalf Of The Salvation Army Community And Family Services, Peterborough To Residents In The City And County Of Peterborough.

05–005 Being A By-Law To Authorize The Civil Marriage Solemnization Service In The City Of Peterborough.

05–006 Being A By-Law To Amend By-Law Number 93-100 For The Regulation Of Parking .

7. Other Business

8. By-Law To Approve Actions Of Council

05-007 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On January 17, 2005

9. Adjournment


City Council Minutes
January 17, 2005 at 6:30 PM - Council Chambers

Roll Call:

Mayor Sutherland
Councillor Clarke
Councillor Doris
Councillor Eggleton
Councillor Guiel
Councillor Hall
Councillor Herring
Councillor Juby
Councillor Rexe
Councillor Vass

Absent

Councillor Cahill

Justin Hiscox performed his musical composition in recognition of the city of Peterborough Centennial – Come On Peterborough.

Mr. Jeff Leal, MPP, brought greetings to Council for 2005.

Minutes – December 13, 2004 and January 10, 2005

Moved by Councillor Clarke, seconded by Councillor Rexe

That the Minutes of the meetings of Council held on December 13, 2004 and January 10, 2005 be confirmed with correction.

“CARRIED”

Disclosure of Pecuniary Interest

There were no disclosures of pecuniary interest.

Delegations

Flood Review Committee

There were no delegations

Committee of the Whole

John McDonald made a delegation regarding Item 4 of Committee of the Whole Report #1 (2005 Access Plan).

Rodney Marois made a delegation regarding Items 6 and 11 of Committee of the Whole Report #1 (Peterborough Transit Operations and Civil Marriage Ceremonies).

Marie Bongard made a delegation regarding Item 6 of the Committee of the Whole Report #1 (Peterborough Transit Operations).

Michelle Landry made a delegation regarding Item 11 of the Committee of the Whole Report #1 (Civil Marriage Ceremonies).

Other Items on this Agenda

There were no other delegations.

Committee Reports

Report Number 1 of the Flood Review Committee

Moved by Councillor Doris, seconded by Councillor Guiel

That Report Number 1 of the Flood Review Committee Meeting of January 10, 2005, be approved.

“CARRIED”


Report Number 1 of the Committee of the Whole

Moved by Councillor Juby, seconded by Councillor Eggleton

That Report Number 1 of the Committee of the Whole Meeting of January 10, be approved.

Councillor Eggleton questioned information in Item #4 of Committee of the Whole Report #1, , regarding the 2005 Access Plan, item b).

Moved by Councillor Eggleton, seconded by Councillor Rexe

That Item b) – hiring of a part-time Access Coordinator be referred back to the Human Resources Director for a report to include additional information on this hiring.

“CARRIED”

Moved by Councillor Herring

That the City of Peterborough opt into Civil Marriage Services through the City Clerk’s Office, excluding marriages with same sex partners.

There was no seconder to this motion.

Item 11 was separated from the report for discussion.

Upon Item 11, this motion carried.

Item 6 was separated from the report for discussion


Councillor Rexe requested a recorded vote on Item 6.

YEAS

NAYS

Councillor Herring

Councillor Rexe

Councillor Eggleton

Councillor Hall

Councillor Juby

Councillor Guiel

Councillor Vass

Councillor Clarke

Councillor Doris

Mayor Sutherland

“CARRIED”

Upon the original motion of Councillors Juby and Eggleton, this motion carried.

Notices of Motion

There were no notices of motion.

By-Laws

Moved by Councillor Doris, seconded by Councillor Juby

That the following by-laws be read a first and second time:

05–002 Being A By-Law To Appoint Parking Enforcement Officers At 111 Hunter Street (Scotia Bank), 167 Simcoe Street (Home Hardware), 201 Hunter Street, 211 Hunter Street, 380 Armour Road (Time Square Property).

05–003 Being A By-Law To Authorize The Execution Of An Encroachment Agreement Between The Corporation Of The City Of Peterborough And Wellness Revolution Inc., With Respect To The Property Known Municipally As 354 Charlotte Street.

05–004 Being A By-Law To Authorize An Agreement With The Governing Council Of The Salvation Army In Canada On Behalf Of The Salvation Army Community And Family Services, Peterborough To Residents In The City And County Of Peterborough.

05–005 Being A By-Law To Authorize The Civil Marriage Solemnization Service In The City Of Peterborough.

05–006 Being A By-Law To Amend By-Law Number 93-100 For The Regulation Of Parking.

Moved by Councillor Doris, seconded by Councillor Juby

That the following by-laws be read a third time:

05–002 Being A By-Law To Appoint Parking Enforcement Officers At 111 Hunter Street (Scotia Bank), 167 Simcoe Street (Home Hardware), 201 Hunter Street, 211 Hunter Street, 380 Armour Road (Time Square Property).

05–003 Being A By-Law To Authorize The Execution Of An Encroachment Agreement Between The Corporation Of The City Of Peterborough And Wellness Revolution Inc., With Respect To The Property Known Municipally As 354 Charlotte Street.

05–004 Being A By-Law To Authorize An Agreement With The Governing Council Of The Salvation Army In Canada On Behalf Of The Salvation Army Community And Family Services, Peterborough To Residents In The City And County Of Peterborough.

05–005 Being A By-Law To Authorize The Civil Marriage Solemnization Service In The City Of Peterborough.

05–006 Being A By-Law To Amend By-Law Number 93-100 For The Regulation Of Parking.


Other Business

Councillor Juby congratulated staff as 20 of the 24 suites at the Memorial Centre have been sold.

Councillor Guiel asked about the second phase of the UMA Engineering Study. Mr. Rye advised that Phase 1 should be completed in April or May, 2005 and Phase 2 will be refined and defined through Phase 1 and it will be the decision of Council whether to continue with Phase 2 or Phase 3.

Councillor Hall asked whether any appeals have been received on the Development Charges by-laws. Mr. Horton advised that one appeal has been received on the Jackson Development Area.

Councillor Hall indicated that a motion had been passed on a strategic plan on lands around the airport. Mr. Hunt committed to have a report ready for Council in February or early March.

Councillor Hall asked about the OPA amendment in the neighbouring Township. A report will be coming forward at the Planning Meeting next week to seek Council direction on this matter.

Councillor Hall asked about department audits. He asked Mr. Horton whether a report could be brought forward as to whether department audits should be reinstituted.

Moved by Councillor Hall, seconded by Councillor Guiel

That permission be given to Councillor Hall to introduce a motion.

“CARRIED”

Moved by Councillor Hall, seconded by Councillor Guiel

That Mr. Horton and the Finance Department bring back a report to City Council that highlights the opportunities of operational reviews and whether they are viable.

“CARRIED”


Councillor Clarke advised that the Warming Room needs volunteers. Individuals may do so by calling Brock Mission. Councillor Clarke also indicated that the Warming Room has averaged 47 people per night. Donations are needed for dry socks, and gloves. Councillor Clark advised that 101 toques were donated to the Warming Room.

Councillor Vass asked for a response on Councillor Guiel’s questions in respect to UMA Engineering. Mr. Horton advised that staff will provide a report and that UMA would not be awarded until Council agreed to the award and the suspension of the RFP process.

Councillor Doris advised that the community is looking forward to construction activity this summer in response to the Phase 1 report of UMA Engineering. Councillor Doris asked if there would be specific fixes as part of this activity. Mr. Rye advised that this Phase would be an overview of the system, but that he does expect individual projects will be identified. Phase 2 would go into more specific projects.

Councillor Doris also asked about the funding for projects. Mr. Horton indicated that our contact is the province and that we have submitted an application for a whole range of works. It is the Province that agrees to a level of funding and the Province approaches the Federal government. Mr. Horton also cautioned council that the ODRAP funding is only for restoration, not enhancements to the system.

Confirmatory By-Law

Moved by Councillor Juby, seconded by Councillor Doris

That the following by-law be read a first, second and third time:

05-007 Being A By-Law To Confirm The Proceedings Of The Council At Its Meeting Held On January 17, 2005.

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

“CARRIED”


Adjournment

Moved by Councillor Rexe

That this meeting of City Council adjourn at 9:02 p.m.

“CARRIED”

Nancy Wright-Laking

City Clerk

Sylvia Sutherland

Mayor


 

FLOOD REVIEW COMMITTEE REPORT NO. 1

MEETING OF JANUARY 10, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JANUARY 17, 2005.

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, JANUARY 10, 2005, RECOMMENDS AS FOLLOWS:

1. UMA Engineering – Update Report

That the Update Report provided by UMA Engineering be received.

All of which is respectfully submitted.

Councillor Cahill

Chairman

January 10, 2005


 

COMMITTEE OF THE WHOLE REPORT NO. 1

MEETING OF JANUARY 10, 2005

TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD JANUARY 17, 2005

THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY, JANUARY 10, 2005, RECOMMENDS AS FOLLOWS:

1. Report FACLK05-002
Appointment Kawartha District School Board
Representative To Peterborough Public Library Board

That Council approve the report dated January 10, 2005, of the City Clerk, recommending:

That the following appointment to the Peterborough Public Library Board be approved:

Remainder of the three (3) year term to November 30, 2006

Jim Apostle – representing the KawarthaPineRidgeDistrictSchool Board

2. Presentation – Dr. Humphreys and Deputy Fire Chief Trent Gervais

Pandemic Planning/Avian Flu Awareness

Dr. Humphreys and Deputy Fire Chief Gervais provided a presentation on Pandemic Planning/ Avian Flu Awareness.

3. Presentation – Gordon Finney and Casey Ready

Update on Community Counselling and Resource Centre

Casey Ready and Gordon Finney provided an update on the Community Counselling and Resource Centre.


 

4. Report PLPD05-003

2005 Access Plan

That Council approve the report dated January 10, 2005, of the Planner, Land Use, recommending:

a) That Council endorse the attached “Access Plan” as required by the Ontarians With Disabilities Act (ODA).

b) That the 2005 budget process consider increasing the annual Access Fund allocation from $75,000.00 to $100,000.00 and the hiring of a part-time Access Coordinator.

Council at its meeting of January 17, 2005, made the following recommendation:

That Item b) – hiring of a part-time Access Coordinator be referred back to the Human Resources Director for a report to include additional information on this hiring.

5. Report USTR05-001

Parking System Changes to User Fees, Fine Rates and Parking Time

That Council approve the report dated January 10, 2005, of the Manager of Transportation, recommending:

a) That Council endorses the proposed parking user fees, and parking time limits as set out in Table A of this report with the changes being implemented by April 2005.

b) That a by-law be enacted to amend Section 16.2 of By-Law #93-100 (Comprehensive Parking By-Law) to increase all $5.00 voluntary/$8.00 set fine parking infractions to the proposed $10.00 voluntary/$15.00 set fine.

c) That the City Clerk request approval of the set fine increases from the Regional Senior Justice, Ontario Court of Justice.

6. Report USTR05-002
Peterborough Transit – Operations Review Update and Recommendations for Early Implementation

That Council approve the report dated January 10, 2005, of the Transportation Demand Management Planner, recommending:

a) That Council receive the information on the Peterborough Transit Operations Review as provided in this report for information.

b) That Council approve implementation of the following initial improvements on March 6, 2005, at a total gross cost of $168,000 and a total net cost of zero.

i) Common start time for all routes at a 30 minute frequency

ii) Replace Dial-A-Bus with Fixed Evening Service

iii) Additional Industrial Special Servicing Technology Drive area

c) That Council consider the recommendations for full implementation of system improvements in March, 2005, prior to the formal budget process to facilitate a July implementation.

7. Report CSRS05-001
Award of Proposal P-17-04 – Contractual Services for the Provision of Labour for Aquatics Programs at the Peterborough Sport And Wellness Centre

That Council approve the report dated January 10, 2005, of the Manager, Recreation Division, recommending:

That City Council award proposal P-17-04 to Lynn Sturch, 1150 Danita Boulevard, Peterborough, Ontario, K9J 7N3 for a three year period at $192,361.53 for 2005-2006 and $198,545.70 for 2006-2007, and $202,086.82 for 2007-2008 for contractual services for the provision of aquatics labour at the Peterborough Sport and Wellness Centre.

8. Report CSRS05-002

Award of Proposal P-15-04 – Design, Supply, Installation and Monitoring of a Security System at the Peterborough Sport and Wellness Centre

That Council approve the report dated January 10, 2005, of the Manager, Recreation Division, recommending:

That City Council award proposal P-15-04 in the amount of $27,701.23 to Alarm Systems, 689 Crown Drive, Peterborough, Ontario, K9J 6W2 for the design, supply, installation and monitoring of a security system at the Peterborough Sport and Wellness Centre.

9. Report USEC05-001

2005 Material Testing Services Contract

That Council approve the report dated January 10, 2005, of the Design and Construction Engineer, recommending:

That the tender of Geo-Logic Inc., 347 Pido Road, Units 28-30, Peterborough, Ontario, K9J 6Z8, for Contract T-28-04 (Tender for Material Testing Services) be accepted to an upset fee of $50,000 for professional services rendered.

10. Report USTR05-002

Extension of Recycling Contract

That Council approve the report dated January 10, 2005, of the Director, Utility Services Department, recommending:

That Council approve the extension of the contract with HGC Management Inc., 460 Woody Road, Unit 4, Oakville, Ontario, for the collection and processing of recyclables for a period of one year, from June 1, 2005 to June 1, 2006 as per the details provided in this report and the existing contract terms.


11. Report FACLK05-001

Civil Marriage Ceremonies

That Council approve the report dated January 10, 2005, of the City Clerk, recommending:

a) That the City of Peterborough opt into the provision of civil marriages through the City Clerk’s Office.

b) That the fee for this service be set at $250.00 per marriage ceremony.

12. CORRES05-001

Letter from Mr. John F. Reeves

105-1110 Clonsilla Avenue/Helen Fairley

That as this claim has gone through the legal process and that the avenues for appeal and the courts have been available, that no action be taken by council on this matter.

13. Municipal Elections - Four Year Term

Whereas the cost to implement our municipal elections exceed $200,000 per election;

And Whereas our City Clerk spends over a year dedicated to preparing and implementing the election;

And Whereas the role of a councillor is becoming more complex and requires longer learning periods;

And Whereas Provincial elections are held every four years;


 

And Whereas Nova Scotia, Newfoundland/Labrador, New Brunswick and Quebec all have four-year terms for municipal councillors;

Be It Resolved that Council send a letter of support for the Municipality of Clarington’s motion #GPA-515-04 (attached) and this letter be sent to the Honourable Dalton McGuinty, Premier of Ontario, with copies to the Honourable John Gerretsen, Minister of Municipal Affairs and Housing and to Jeff Leal, MPP.

And that this be implemented for the next municipal election.

14. Committee to Recognize the 60th Anniversary of World War II

Councillor Clarke recommended that a Committee be set up to properly recognize the veterans on the 60th anniversary of the end of World War II.

15. Joint City – County Meeting

That this issue be referred to the CAO and that he provide a report on this matter.

16. City Council Agenda Delivery

Councillor Juby asked the CAO whether or not the City Council agenda could be provided earlier than is currently delivered to Councillors. Mr. Chittick will discuss this issue with Senior Staff.

All of which is respectfully submitted,

Councillor B. Juby

Chairman

January 10, 2005